School Volunteers

  • Southern York County School District is proud of the high level of volunteer involvement in our schools. Our parents, guardians, retirees, interested citizens, and community organizations donate their time and talents to our schools in many ways. Volunteers in our schools augment the education and support services available to students through the use of their diverse talents and skills.

    Volunteers who have direct contact with a student or students (meaning that they have care supervision, guidance or control and routine interaction with students) are required to obtain criminal background clearance checks.  For example, this volunteer contact time could include, but is not limited to:  coaching, chaperoning a field trip or competition, and/or providing supplemental assistance to a student without direct supervision by a School District employee. Under Act 15 of 2015, the clearances are required to be obtained and renewed on a five-year cycle. All new volunteers submitting clearance packets, must submit all clearances that are less than a year old.

    In addition, volunteers who provide a service to the School District for an aggregate period of time exceeding 10 hours per week throughout the school year must undergo a tuberculosis examination administered either by your family physician or a school nurse in accordance with the regulations of the PA Department of Health. While the school nurse is available to perform the TB exam, we prefer that you obtain the test from your family physician because the priority of our school nurses remains our students.

    Effective July 25, 2015, the PA Child Abuse Clearance and the PA Criminal History Record Check will be free to volunteers once every 5 years, you must mark that you are volunteering.

    As always, we are committed to keeping our students safe.

    PLEASE NOTE:  Per SYCSD Board Policy No. 916 - Volunteers
    When submitting clearances to become a volunteer,
    clearances must be “dated no more than one (1) year
    prior to the application date.”

    Once everything has been received, your information will be reviewed and your approval status will be determined.  You will receive an approval email when your materials are approved and you have been added to the SYCSD Volunteer database.

    You will not be permitted to volunteer until you have been approved by Human Resources.

    To become a new volunteer, please complete the following steps:

    1. Complete Volunteer Application (available here).

      • This includes reading and acknowledging the SYCSD Board Policy 806 Child Abuse and Board Policy 916 Volunteers which can be found here.

    2. Complete the PDE-6004 Arrest/Conviction Report (available here).

    3. Obtain the PA State Police clearance (Act 34)

      • Visit

      • Select “new record check (volunteers only)”

      • After completion of request, you will be granted immediate access to your record check result

      • Click on link provided to open and print official report with PA state seal in the background.

    4. Obtain the PA Child Abuse History Clearance (Act 151)

      • Visit

      • You will be required to provide the names of all individuals with whom you have lived with since 1975 (i.e., parents, guardians, siblings, spouses, children, etc.)

      • Select “Volunteer” under purpose

      • After completion of application, you will be granted online access to your clearance within two weeks. You will be notified via email when the result is available.

      • Please make note of your Keystone ID and password, as you will need this information to access your clearance.

    5. Obtain FBI Criminal Background Check (Act 114)

      • Visit

      • PA Department of Human Services service code - 1KG6ZJ

      • Select “schedule or manage appointment”

      • Complete personal information and select identity document for enrollment

      • Select location for appointment

      • Choose appointment time or register as a walk-in

      • Payment is collected at time of fingerprinting (major credit card, money order, or cashier’s check)

      • Please provide a copy of the report with your other volunteer paperwork as we are no longer able to pull FBI results.

    When you have all five items listed above, please submit them to HR.  You can scan and email them to, you can send the materials to your child’s school office and ask them to forward to HR, or you can drop them off at the front desk at the District Administration office.

    The SYCSD Volunteer database is maintained by the HR department at the District Administration building.  Please feel free to email Lori Wooldridge or Karen Feild with any clearance questions.