SOUTHERN YORK COUNTY SCHOOL BOARD COMMITTEE-OF-THE-WHOLE MEETING January 6, 1994 The Committee-of-the-Whole Meeting of the Southern York County School Board was held in the Southern Middle School Auditorium on the above date. President Jack Sullivan called the meeting to order at 7:02 p.m. Everyone was asked to Pledge to the Flag. Members present at roll call were: Erek Gass, Jerri Groncki, Daniel Pierce, John Riley, Jan Sechrist, Jack Sullivan, and Ed Waugh. Absent at roll call were Jeffrey Dubbs and Larry Spangler. (Mr. Dubbs and Mr. Spangler notified the Superintendent's Office that they were ill when board members were called to remind them of this meeting and that the meeting would be held even though schools were closed due to inclement weather.) Also present were Richard D. Hupper, Superintendent of Schools; William R. Murphy, Assistant Superintendent of Schools; and Dale R. Keagy, Business Administrator/Board Secretary. The press was represented. President Sullivan explained to the community members present that the purpose of the Committee-of-the-Whole meeting is to get the community more involved. Mr. Keagy made a presentation reference the preliminary budget projection for the fiscal year end for 1993-94. Mr. Gass announced the special budget meeting on January 15, 1994 at 9 a.m. in the Board Room and commented they want community input. TRANSPORTATION, HEALTH, AND SAFETY COMMITTEE: Mr. Sullivan turned the gavel over the Mr. Gass, Chairperson of the Transportation, Health and Safety Committee. Mr. Gass discussed the shuttle bus and double-run buses. Mr. Sullivan indicated he observed the Southern Middle School all day on December 20, 1993. Reference the double-run buses, students commented they could sleep an additional half hour and they can also use that half hour to socialize. Mrs. Butanis, community member, asked if students could not use the library during this period of time. Mr. Pierce suggested opening the auditorium for study prior to opening of schools. Mrs. Kingston, Transportation Director, indicated she has no real problems with the shuttle bus. Mrs. Ziegler, bus driver, commented on the need for more support when a discipline report is written by a bus driver. Also, the driver cannot get a copy of the misconduct report. Brenda Jarrett, bus driver, also commented on the need for more support. Doug Sullivan, community member, spoke reference the bus stop at Shaffers Church Road and Route 516 and the fact that the stop was moved to the Fabie residence which is unsafe. Parents would like the stop moved back to Shaffers Church Road and Route 516. Mr. Gass suggested that a board member check out this stop. Mr. Sullivan volunteered. Mrs. Kingston was asked to call the Pennsylvania Department of Transportation to check on stop reference the sight distance. Mr. Ziegler, bus driver, commented on discipline on the buses. The committee recommended that Astrid Wilson be approved as an additional bus driver at the regular board meeting of January 20, 1994. Submitted by Erek Gass, Chairperson FINANCE AND BUDGET: Mr. Gass chaired this committee meeting. Mr. Keagy distributed Miller and Company's Audit Report for the 1992- 93 school year. Mr. Sullivan reported that Shanholtz Professional Corporation would not be giving an interim report because they have not had enough time. This report will be given on January 20, 1994. Mr. Keagy explained the purpose of Lincoln Intermediate Unit Joint Purchase Board. Budget transfers will be discussed at the meeting on January 15, 1994. Mr. Keagy explained the need to solicit quotations for audit services for fiscal year ended June 30, 1994, June 30, 1995, and June 30, 1996. Committee recommended that this item be included on the January 20, 1994 agenda. Mr. Keagy explained the process of soliciting bids for general supplies, art supplies, paper supplies and physical education supplies. This item will be included on the January 20, 1994 agenda. Mr. Don Morrison from Valu Food explained a Partnership Program that the school district may want to consider to help raise some funds. The program involves saving register receipts from September to March. Submitted by Erek Gass, Chairperson PERSONNEL AND POLICY: Gavel was turned over the Mr. Riley. Mr. Robert Cline, Supervisor of Special Education, made a presentation as to the need to replace the special education teacher at Susquehannock High School who recently resigned. Mr. Waugh asked if there is a teacher certified in special education on staff who is not currently teaching special education. Mr. Waugh suggested the possibility that this person could fill the position. The committee requested Dr. Hupper to provide them with a list of dual certified staff members and also with resumes of the candidates being considered for the position. The committee recommended that the appointment of a special education teacher to fill this position be on the January 20, 1994 agenda. The committee recommended that the approval of Stephanie Zeltman, York College student teacher, be included on the January 20, 1994 agenda. Mr. Riley questioned the need for the workshop/conference requests. Mr. Murphy explained the process of applying to attend a conference and the fact that information is shared with other staff members following the conference. Mr. Murphy further indicated that attendance at these conferences is part of the school district Staff Development Plan. The committee would like a copy of the Staff Development Plan. Mrs. Cindy Crisman, community member and volunteer for the school district, commented on the importance of allowing staff members to attend these workshops/conferences. Mrs. Brenda Jarrett, community member, indicated that learning new techniques are always important for employees to learn. Mrs. Kathy Arbogast, community member, commented on the money already budgeted for workshops and conferences. The committee recommended that the workshop/conference requests be moved to the January 20, 1994 agenda. Mr. Sullivan reported that Mr. Dubbs was not interested in continuing to serve on the Lincoln Intermediate Unit No. 12 Board. The committee recommended that representative be obtained from the South Western or Hanover Public School Districts. Mr. Riley requested that committee members review policies #005, #008, #616 and #902 and be prepared to discuss them at the February Committee-of-the-Whole meeting. Mr. Riley called a recess at 9:55 p.m. Mr. Riley called the meeting back to order at 10 p.m. The committee recommended that the approval of a supplemental contract for Kris Stevenson for Basic Skills Facilitator be moved to the January 20, 1994 agenda. The committee recommended that the requests for leave without pay from Cathy Boyd and Jennifer Trout as well as the request to add substitutes for the 1993-94 school year be moved to the January 20, 1994 agenda. The committee recommended that the approval of the 1994 Spring Adult Education Instructors be moved to the January 20, 1994 agenda. Mr. Riley requested additional information as to the cost from the administration standpoint to run the Adult Education Program, i.e. electricity, clerical. The committee asked that Mr. Sullivan and Mr. Pierce consider being appointed to represent the Southern York County School District on the Southern York County Regional Recreational Board. This item will not to be included on the January 20, 1994 agenda. Mrs. Cindy Crisman, community member, commented on the appropriateness of including personal letters in the packet of information that is provided to the public. Mr. Sullivan indicated that he requested these items to be included in order to give the public more information. Mr. Gass suggested that personal items not be included in the packet of information until the committee can get an opinion from the solicitor. Submitted by John Riley, Chairperson ATHLETICS: Mr. Riley asked for any comments/discussion from the community. Mr. Jay Garner and Mrs. Lois Stock came forward to discuss the contract that is signed by athletes. They discussed the process that was used to dismiss members of the football team this past season. Mrs. Marilyn Coffron, community member, indicated that the contract in question is not only signed by athletes but other students participating in extra-curricular activities. Mrs. Cindy Crisman, community member, also made the same comment. Mr. Riley announced that a committee meeting will be held on January 24, 1994 at 7:30 p.m. in the Southern Middle School Auditorium to discuss this issue. Administration, athletic director, coaches, advisors, students, parents, staff and any interested parties are invited to attend. Submitted by John Riley, Chairperson EDUCATION: Gavel turned over to Mrs. Groncki. Mrs. Groncki commented that the committee would like further discussion from the community reference exam exceptions. Mrs. Groncki commented on the accreditation of the high school until December 31, 1995 and requested a copy of the prior evaluation. Mrs. Groncki asked Mr. Darryl Engler, Director of Computer Services to explain the technology program. The committee recommended that the item reference Certificate of Attendance of Outside Children Living with District Residents be included on the January 20, 1994 agenda. Submitted by Jerri Groncki, Chairperson BUILDINGS AND GROUNDS: Gavel was turned over the Mr. Waugh. Mr. Waugh commented on the requests to use the school facilities. The committee decided that Dr. Hupper can approve these requests and report them to the board at their regular meetings. The committee recommended that the administration prioritize the list of Capital Improvement/Major Maintenance Requests for the 1994-95 budget and report back to the committee by February 3, 1994. The committee recommended that the item reference establishing a School Safety Committee be included on the January 20, 1994 agenda. Mr. Keagy and Mr. Wayne McCullough, Superintendent of Buildings and Grounds, to form a committee from each building. Submitted by Ed Waugh, Chairperson LEGISLATIVE COUNCIL: Mr. Gass indicated that the board has been invited to join Southern Regional Planning Commission for a fee of $250. The committee recommended that this item be on the agenda for the January 20, 1994 agenda. Submitted by John Riley, Representative PAYMENT OF BILLS: Mr. Keagy discussed direction on how to pay the bills and what are the controls. The committee directed Mr. Keagy to pay the bills and continue to provide the committee with a list of the bills that were paid. Mr. Riley questioned whether a formal action is required of the Board of Education to pay the bills. The solicitor is to be asked to provide an opinion reference this question. AREA VOCATIONAL-TECHNICAL SCHOOL: No report. LINCOLN INTERMEDIATE UNIT: No report. YORK AREA EARNED INCOME TAX BUREAU: No report. Meeting recessed at 12:28 a.m. until January 24, 1994 at 7:30 p.m. at which time a meeting of the Athletic Committee will resume.