January 27, 1994 MINUTES OF MEETING The regular January 20, 1994 meeting (postponed to January 27, 1994 because of weather) of the Board of Education was held in the Southern Middle School Auditorium on the above date. President Jack Sullivan called the meeting to order at 7:30 p.m. Everyone was asked to Pledge to the Flag. Members present at roll call were: Erek Gass, Jerri Groncki, Daniel Pierce, John Riley, Jan Sechrist, Larry Spangler, Jack Sullivan and Ed Waugh. Absent at roll call was Jeffrey Dubbs. (Mr. Dubbs entered the meeting at 7:40 p.m.) Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy, Assistant Superintendent, and Dale R. Keagy, Business Administrator/Board Secretary. President Sullivan announced to the public that an executive session was held on January 13, 1994 to discuss the Superintendent's contract and commission, and the Athletic Committee met on January 24, 1994 to discuss the extra-curricular contract and bus discipline. President Sullivan asked for any additions or corrections to the minutes of the December 20, 1993 Board meeting. Mr. Sullivan indicated that he voted nay to the motion made by Mr. Spangler and seconded by Mr. Sechrist reference December 9, 1993 meeting on page two of the minutes. Mr. Spangler was listed twice. MOTION was made by Mr. Gass and seconded by Mr. Riley that the minutes be approved as amended. MOTION APPROVED BY UNANIMOUS VOTE - - - - President Sullivan asked for any additions or corrections to the notes of the Committee-of-the-Whole meeting of January 6, 1994. Mr. Riley noted some grammatical corrections. MOTION was made by Mr. Riley and seconded by Mr. Pierce that the notes of the Committee-of-the-Whole meeting be approved as amended. MOTION APPROVED BY UNANIMOUS VOTE - - - - Mr. Dubbs entered the meeting at 7:40 p.m. Mr. Keagy stated that Gordon Shaffer, Board Treasurer, was unable to attend the meeting this evening and requested that Mr. Keagy present the Treasurer's Report. Mr. Keagy presented the Treasurer's Report. (Copy in Minute Book) OFFICIAL VISITORS: Mr. Sullivan welcomed visitors attending the meeting. PUBLIC COMMENT: Mr. Sullivan suggested that due to the number of persons signed up to speak, a motion should be considered to suspend the amount of time per speaker to three minutes per speaker instead of five minutes per speaker. No member of the Board of Education introduced such a motion. The following addressed the Board: 1. Charles Lehman, Glen Rock - Superintendent Contract 2. Mary Lou Alsentzer, Glen Rock - Budget Committees, Superintendent Contract, Class Sizes 3. Randall Hall, New Freedom - Superintendent Contract 4. Russ May, New Freedom (listed on sign-in sheet but not present when recognized) 5. Richard Buchanan, Shrewsbury (listed on sign-in sheet but not present when recognized) 6. David Seitz, Glen Rock (listed on sign-in sheet but not present when recognized) 7. Al Bagnall, New Freedom - Superintendent Contract 8. Paul Solomon, New Freedom - Superintendent Contract 9. Jim Wilson, Glen Rock (listed on sign-in sheet but not present when recognized) 10. Curtis Carlson, Shrewsbury - Superintendent Contract 11. Cindy Crisman, Glen Rock - Superintendent Contract 12. Glenn Geiple, Glen Rock - Superintendent 13. Ken Vruwink, Shrewsbury - Class Sizes, Superintendent 14. Evelyn Johnson, Shrewsbury - Superintendent Contract 15. Pam Earll, New Freedom - Superintendent Contract, Class Sizes 16. Trudy Zampier, Shrewsbury - Superintendent, Class Sizes 17. Irvin Rappoldt, Glen Rock - Superintendent 18. Mary Anne Winkelman, New Freedom - Background Information on Solicitor 19. Doug Lewis, Shrewsbury - General Comments 20. Fred Arbogast, Shrewsbury - General Comments OLD BUSINESS: MOTION was made by Mr. Sechrist and seconded by Mr. Dubbs that the Board of Education approve the bill lists in the amounts of $105,523.95 (Check Nos. 33840-33952) as of 12/29/94 and $720,588.56 (Check Nos. 33953 -34254) as of 1/27/94. (Copy in Minute Book) MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. RILEY ABSTAINED. - - - - COMMITTEE REPORTS: EDUCATION: Mrs. Groncki Mrs. Jerri Groncki, Education Committee Chairperson, request Mr. Keagy to report on Certificates of Attendance of Outside Children Living with District Residents. Mr. Keagy reported that the following student is being provided guardianship as follows: (Copy in Minute Book) 1. David L. Nolan residing with his aunt Kathleen L. Bailone at 12 Mulberry Lane, New Freedom, PA 17349 Mrs. Groncki stated that snow make-up days will be discussed at the February 3, 1994 Committee-of-the-Whole meeting. Mr. Murphy indicated there was no ESEA Chapter 2 report. Mr. Sullivan indicated that Dr. Hupper did provide the members of the Board of Education with information reference the schools, school capacities, and school floor plans. FINANCE AND BUDGET: Mr. Gass Mr. Erek Gass, Finance and Budget Committee Chairperson, requested budget work committees from community volunteers be established. Mr. Gass would like formal approval of the following work groups: Curriculum and Classroom; Transportation; Miscellaneous; and Buildings and Grounds. MOTION was made by Mr. Gass and seconded by Mr. Spangler that volunteer work groups be established in accordance to policy #905. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - Mr. Gass responded that an interim report from Shanholtz Professional Corporation will be made at a later date. The administration requested that the Board of Education give guidance on where to cut expenditures for the remainder of this year. There will be a discussion on this item at the February 3, 1994 Board meeting. MOTION was made by Mr. Gass and seconded by Mr. Riley to approve the budget transfers. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - MOTION was made by Mr. Gass and seconded by Mr. Pierce to approve the budget timeline with the tentative budget being approved on April 21, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - MOTION was made by Mr. Gass and seconded by Mr. Riley that the Board of Education authorize the administration to proceed with the solicitation of quotations for Audit Services for fiscal year ended June 30, 1994, June 30, 1995, and June 30, 1996 following guidelines of the Single Audit Act of 1984 with requests for proposal being distributed in February and the engagement awarded in April. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - MOTION was made by Mr. Gass and seconded by Mr. Pierce that the Board of Education approve the filing of facsimile signature authorization with the Pennsylvania Department of State. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - Mr. Gass reported on the exonerations and refunds. MOTION was made by Mr. Dubbs and seconded by Mr. Sechrist to approve the exonerations and refunds as presented by the administration. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - MOTION was made by Mr. Waugh and seconded by Mr. Riley that Calumets would not be purchased for members of the Board of Education from the General Fund. Individual Board members may purchase their own copies. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - MOTION was made by Mr. Gass and seconded by Mr. Sechrist that the Board of Education authorize the administration to solicit bids on the following items: (1) General Supplies; (2) Art Supplies; (3) Paper Supplies; and (4) Physical Education Supplies. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - Mr. Gass stated that a letter has been received from Mr. Jeff Brown reference the Regional Recreational Board. Mr. Pierce has volunteered to represent the school district on this board. PERSONNEL AND POLICY: Mr. Riley MOTION was made by Mr. Pierce and seconded by Mr. Sechrist that the Board of Education approve Mrs. Janet Blum's unpaid leave to begin on February 2, 1994 instead of January 24, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - Mr. Riley stated that Dr. Hupper had provided information reference staff members with dual certification in special education. MOTION was made by Mr. Riley and seconded by Mr. Sechrist to approve employment of the following persons: 1. Sharon Jennings, full-time substitute teacher to replace Janet Blum, first grade teacher at Friendship Elementary School, effective February 1, 1994 for the second semester of the 1993-94 school year at the rate of Step 1, Instructional I, $26,200 to be prorated over the remainder of the 1993-94 school term. 2. Stephanie Zeltman, York College Student, to serve as a student teacher with Sharon Hopkins and Ruby Schmidt in kindergarten at Friendship Elementary School from February 14 to May 6, 1994. 3. Sharon Jennings, substitute teacher. 4. Samuel Ebersole, substitute teacher. 5. Gary Powell, substitute custodian. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the Board of Education approve Kris Stevenson, Basic Skills Facilitator in the elementary schools under supplemental contract for $18/hour, maximum 4 hours per week. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education approve the following instructors for the 1994 Spring Adult Education Program: 1. Annie Harway, Beginning American Sign Language and Conversational American Sign Language, $18/hour for 32 hours. 2. Lewis Luftig, Intermediate Lotus, $18/hour for 24 hours. 3. S.C.O.R.E. Representatives, Succeeding in Business, no salary. 4. Rose DeGregorio, Fitco Plus Aerobics, no salary. 5. Bryan Sellers, First Aid and Safety, $18/hour for 9 hours. 6. Michael Volkert, Woodworking, $18/hour for 30 hours. 7. Janet Hagel, Beginning Accounting, $18/hour for 20 hours. 8. David Seitz, Basic Accounting, $18/hour for 16 hours. 9. Connie McKay, Crafts, $18/hour for 10 hours. 10. John Lyons, Over-35 Basketball, no salary. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education approve the following workshops/conferences: 1. Pamela Bernardo, Outstanding Whole Language Strategies that Boost Student Literacy and Learning, February 1, 1994, Philadelphia, PA, at a cost not to exceed $179.80 plus a substitute for a total cost of $249.80. 2. Scott Wingard, Pennsylvania Volleyball Coaches Association Clinic, January 28 and 29, 1994, State College, PA, at a cost not to exceed $242.76 from the athletic fund and $70 for a substitute from district funds for a total of $312.76. 3. Gerilyn Smith, Strengthening Your Fifth Grade Program, January 28, 1994, Harrisburg, PA, at a cost not to exceed $115.80 plus a substitute for a total cost of $185.80. 4. Chuck Abbott and Tony Sorice, 1994 Susquehanna Valley Baseball Clinic, January 28 and 29, 1994, Lancaster, PA, at a cost not to exceed $215.20 from the athletic fund and $140 for a substitute for each teacher from district funds for a total of $355.20. 5. Paulette Yohe, Grammar, Usage, and Business Writing Skills, February 4, 1994, Harrisburg, PA, at a cost not to exceed $135. 6. Shirley Crumbling, Student Assistance Program Team Training, February 22-25, 1994, New Oxford, PA, at a cost not to exceed $435 (Drug Free School Funds). MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - MOTION was made by Mr. Riley and seconded by Mr. Gass to approve the following requests for leave without pay: 1. Cathy Boyd (Personal Illness) from January 4, 1994 until January 31, 1994. 2. Jennifer Trout (Child Rearing) 1994-95 school term. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - MOTION was made by Mr. Riley and seconded by Mr. Pierce to reconsider previous action on the military leave request by Timothy Scripko and approve the military leave with pay from January 17, 1994 to January 21, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - Mr. Sullivan stated that the item listed at this point on the agenda reference the contract and commission of the Superintendent of Schools will be discussed at the end of the meeting after an executive session. BUILDINGS AND GROUNDS: Mr. Waugh MOTION was made Mr. Waugh and seconded by Mrs. Groncki that the Board of Education approve the following requests to use the school facilities: 1. SYC Basketball Program, Susquehannock High School Main Gymnasium, Saturday, January 15, 1994 from 12 noon until 4 p.m.; Saturday, February 5, 1994 from 1 p.m. to 5:30 p.m.; Saturdays, February 12 and 19, 1994 from 12 noon until 5:30 p.m.; and Saturdays, February 26 and March 5, 1994 from 10:30 a.m. to 5:30 p.m. 2. Warrior Wrestling Boosters, Susquehannock High School Main Gymnasium, Friday, March 25, 1994 from 5:30 p.m. to 9 p.m. and Saturday, March 26, 1994 from 6 a.m. to 8 p.m. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - TRANSPORTATION, HEALTH AND SAFETY: Mr. Gass Mr. John Wright, Middle School Principal, responded that arrangements have been made for students to use the room adjacent to the main office in the morning for study purposes. Mr. Gass requested that Mr. Wright contact Mrs. Butanis (who raised the question at the January 6, 1994 meeting) reference this opportunity. Mr. William Linnane, High School Principal, indicated that students are allowed to use the cafeteria for study purposes as well as for the breakfast program. Mr. Keagy reported that Mrs. Kingston, Transportation Director, has contacted the Pennsylvania Department of Transportation reference the bus stop at route 516 and Shaffers Church Road. Due to the recent weather conditions, they have not had the opportunity to check out the bus stop. MOTION was made by Mr. Gass and seconded by Mrs. Groncki that the Board of Education approve Astrid Wilson as a bus driver for the 1993- 94 school year. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - ATHLETICS: Mr. Riley MOTION was made by Mr. Gass and seconded by Mr. Sechrist to approve a spring training program for track and field, Monday through Thursday, after school until 5 p.m. to include a maximum of three (3) Saturday competitions at sites to be determined. MOTION APPROVED BY ROLL CALL VOTE. MR. PIERCE, MR. SECHRIST, MR. SPANGLER, MR. DUBBS, MR. GASS, MRS. GRONCKI VOTED AYE. MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. - - - - REPORTS OF REPRESENTATIVE APPOINTMENTS: LEGISLATIVE COUNCIL: Mr. John Riley, Legislative Council Representative, shared information reference the Pennsylvania School Boards Association Annual Legislative Leadership Conference to be held February 18-19, 1994. YORK AREA VOCATIONAL-TECHNICAL SCHOOL: No report LINCOLN INTERMEDIATE UNIT: Mr. Jeffrey Dubbs, Lincoln Intermediate Unit Representative, stated that the intermediate unit must appoint an interim person as acting director. Meeting will be held on Saturday. YORK AREA EARNED INCOME TAX BUREAU: No report MOTION was made by Mr. Sechrist and seconded by Mr. Spangler to join the Southern Regional Planning Commission and pay a fee of $275. MOTION APPROVED BY ROLL CALL VOTE. MR. SECHRIST, MR. SPANGLER, MR. SULLIVAN, MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE VOTED AYE. MR. RILEY AND MR. WAUGH VOTED NAY. - - - - NEW BUSINESS: Mr. Sullivan asked for board approval for an MCI card that he recently obtained to make long distance telephone calls on business of the Board of Education and also approval of a bill for approximately $20 for telephone calls recently made by him as board president. Mr. Spangler asked the administration if arrangements can be made for Mr. Sullivan to have access to a calling card provided by the district. Mr. Keagy indicated this is possible. MOTION was made by Mr. Gass and seconded by Mrs. Groncki that the Board of Education approve the payment of $20 to Mr. Sullivan for telephone calls recently made reference business of the Board of Education and that he be given access to a calling card. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - MOTION was made by Mr. Spangler and seconded by Mr. Sechrist that based on the circumstances of Mr. Matthew Chabal's appointment as Solicitor at the December 9, 1994 meeting that the Board of Education take action to vacate the position of Solicitor and notify him of his dismissal and take action at their next regular meeting to begin activity to appoint a Solicitor after properly selecting a Solicitor. ROLL CALL VOTE. MR. SPANGLER, MR. DUBBS, MR. PIERCE, MR. SECHRIST VOTED AYE. MR. WAUGH, MR. SULLIVAN, MR. GASS, MRS. GRONCKI, MR. RILEY VOTED NAY. MOTION DENIED. - - - - Mr. Riley, Athletic Committee Chairperson, stated that the Athletic Committee met on January 24, 1994 to discuss changing the language on the extra- curricular contract and report back to the members of the Board of Education at the first meeting in April. SECRETARY'S REPORT: Mr. Dale Keagy, Board Secretary, reported that the following property has been removed from the taxable rolls of Shrewsbury Borough - 84-3- 18C, Shrewsbury Housing, Inc., $1,664,500. SUPERINTENDENT'S REPORT: Dr. Richard D. Hupper, Superintendent of Schools, shared the following with the board: 1. Finalized copy of the approved 1994-95 Susquehannock High School Course Selection Guide. 2. Pennsylvania School Boards Association Travel Accident Coverage for School Directors has been renewed for one year effective December 1, 1993. NOTES: 1. The ala-carte breakfast program at Susquehannock High School was implemented on January 11, 1994. 2. David Renaut, Administrative Assistant/Assistant Elementary Principal began his employment with the school district effective January 1, 1994. ANNOUNCEMENTS: 1. Middle States Association of Colleges and Schools has notified the high school principal that the Commission has approved the continuance of the high school on the Accredited Membership List until December 31, 1995. 2. Minutes of the December 8, 1993 Community Adult Education Advisory Council. 3. Pennsylvania Economy League, News and Views, December 1993. 4. Friendship News for Everyone, Winter 1993. 5. The Susquehannock Courier, December 1993. 6. Southern York County Schools Report, December 1993. 7. Spring 1994 After School Enrichment Program Brochure. 8. Special Education Department Newsletter, January 1994. Mr. Sullivan declared an executive session at 10:40 p.m. to discuss the following matters: 1. Students 2. Superintendent Contract and Commission The meeting reconvened at 11:55 p.m. Mr. Sullivan stated that the student situations discussed in executive sesssion required no action by the Board of Education. MOTION was made by Mr. Riley and seconded by Mr. Waugh as follows: "I believe that the document entitled "SUPERINTENDENT'S EMPLOYMENT CONTRACT - An Agreement between the BOARD OF SCHOOL DIRECTORS of the SOUTHERN YORK COUNTY SCHOOL DISTRICT and DR. RICHARD D. HUPPER" dated July 1, 1993, is voice ab_initio to the extent action by the Board of School Directors of the Southern York County School District is required, I hereby move that the Board declare that Agreement void, rescinded, revoked and/or cancelled. ROLL CALL VOTE. MR. WAUGH, MR. SULLIVAN, MR. GASS, MRS. GRONCKI AND MR. RILEY VOTED AYE. MR. DUBBS, MR. PIERCE, MR. SECHRIST AND MR. SPANGLER VOTED NAY. MOTION CARRIED. - - - - MOTION was made by Mr. Riley and seconded by Mrs. Groncki as follows: Pursuit to Section 1073 (b) of the PUBLIC SCHOOL CODE of 1949, as amended, I move that the Board of School Directors of the SOUTHERN YORK COUNTY SCHOOL DISTRICT notify the District Superintendent, Dr. Richard D. Hupper, that another or other candidates will be considered for the office of District Superintendent for a term of office to commence on or after July 1, 1994. Mr. Spangler stated that he objected to this motion and would like his letter of January 27, 1994 referring to his objection and the malicious intent of such action entered into the records. (Copy in Minute Book) Other Directors indicated that they wanted their comments recorded. Mr. Sechrist stated that such action could turn into a legal bill for the school district. Mr. Waugh stated this action was precipitated by the prior board's action in defiance of the wishes of the vast majority. Mr. Sullivan stated that a claim could be submitted for a determination of coverage under the director's errors and omissions contract. Mr. Pierce stated that the Board of Education that was in effect in July voted on this commission and it is a legal document. It is not in the best interested of the district to fight this in court. Mr. Dubbs stated that this action is asinine. Mr. Riley stated that if it goes to court from here it is Dr. Hupper's decision. Mr. Sullivan stated that he would be willing to work on a compromise even after this vote is taken. He also indicated that an evaluation of Dr. Hupper was not done this past year; however, Mr. Spangler corrected Mr. Sullivan and stated that an evaluation was done. Mr. Sechrist stated that he thinks this action is ludicrous. Mrs. Groncki stated that she wants this battle to be fought in this room and not in the classroom. ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, MR. SPANGLER VOTED NAY. MOTION CARRIED. - - - - MOTION was made by Mr. Riley and seconded by Mrs. Groncki to adjourn the meeting at 12:15 a.m. Respectfully submitted, Dale R. Keagy Board Secretary