February 17, 1994 MINUTES OF MEETING The regular February 17, 1994 meeting of the Board of Education was held in the Southern Middle School Auditorium on the above date. President Jack Sullivan called the meeting to order at 7:31 p.m. Everyone was asked to pledge the flag. Members present at roll call were: Jeffrey Dubbs, Jerri Groncki, Daniel Pierce, John Riley, Jan Sechrist, Larry Spangler, Jack Sullivan and Ed. Waugh. Absent at roll call was Erek Gass. Mr. Gass arrived at 9:00 p.m. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy Assistant Superintendent, and Dale R. Keagy, Business Administrator/Board Secretary. The press was represented. President Sullivan asked for any additions or corrections to the minutes of the January 13, 1994 special Board meeting, January 15, 1994 Finance Committee meeting, January 24, 1994 Athletic Committee meeting, January 27, 1994 Board meeting and Committee-of-the-Whole meeting dated February 3, 1994. Mr. Pierce asked that the January 13, 1994 special board meeting minutes be amended to reflect that at 8:01 p.m. Dr. Hupper was asked to leave the executive session meeting. Mrs. Groncki requested that the February 3, 1994 Committee-of-the- Whole meeting minutes be amended to read that discussion of programs shared by Robert Cline, Director of Special Education would be discussed at the March Committee-of-the-Whole meeting. Mr. Sullivan also requested that statement in the January 27 Board meeting minutes which stated that the director's errors and omissions contract would cover any legal costs be changed to reflect that a claim would be submitted for a determination of coverage. Mr. Sullivan also stated that the evaluation of the superintendent which was conducted last year was not discussed with the whole Board. MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the minutes be approved as amended. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Riley presented the Treasurer's Report. (Copy in Minute Book) MOTION was made by Mr. Sechrist and seconded by Mr. Pierce that the Board of Education approve the Treasurer's Report. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - OFFICIAL VISITORS: Mr. Sullivan welcomed visitors attending the meeting. PUBLIC COMMENT: Mr. Sullivan read a statement indicating that the Board will be meeting in executive session this evening to discuss a compromise on the superintendent's contract. Mr. Spangler questioned the validity of this action on the contract for the superintendent. He stated that any attempt to invalidate the contract would lead to a legal breach. He asked that the minutes reflect his comments. Mr. Sullivan announced that there were over twenty individuals wishing to address the Board and asked for a motion limiting comment time to three minutes instead of the five minutes provided for by Board Policy. There was no motion. The following addressed the Board: 1. Rosalie Rehrmann, New Freedom reference the budget 2. Charles A. Lehman, Glen Rock reference superintendent's contract 3. Loretta Rappoldt, Glen Rock reference superintendent's contract 4. Jeff Blum, New Freedom reference budget 5. Fred Arbogast, Shrewsbury reference superintendent's contract (Copy in Minute Book) 6. Mary Anne Winkelman, New Freedom reference solicitor (Copy in Minute Book) 7. Greg Paradiso, New Freedom reference superintendent's contract (Copy in Minute Book) 8. David Seitz, Glen Rock reference superintendent's contract 9. Randall Hall, New Freedom reference superintendent's contract 10. Toni Boyer, Glen Rock reference superintendent's contract 11. Alan Bagnall, New Freedom 12. John O'Keefe, Glen Rock 13. Buck Buchanan, Shrewsbury reference superintendent's contract and board policy. 14. Jan Allen, Shrewsbury reference Regional Planning Commission 15. Margie Kyprianou, Shrewsbury 16. Bob Wehr, New Freedom reference committee meetings and board policy 17. C.L. Sherry, New Freedom reference workshop approval 18. Mary Lou Alsentzer, Glen Rock reference leadership style 19. Don Hofler, New Freedom 20. Trudy Zampier, Shrewsbury reference questions 21. Jim Wilson, Glen Rock 22. Tony Romito, Shrewsbury Township reference budget Mr. Gass entered the meeting. OLD BUSINESS: Mr. Spangler requested an update on his requests from the last meeting for copies of bills from Shanholtz Corporation and Matthew Chabel, District Solicitor. He stated that he had received copies of the Shanholtz billings but no information reference the District Solicitor's billings. He requested detailed information about hours and hourly rates for both questioned billings. Mr. Sullivan stated that the District would be receiving the solicitor's billings soon and would make them available. Mr. Spangler also confirmed information he received that the average property tax payment to Southern School District for the budget year 1993-94 was $965.00. By consent, the Board directed that the administration make further inquiries on behalf of Mr. Spangler. MOTION was made by Mr. Dubbs and seconded by Mr. Sechrist that the Board of Education approve the bill list in the amount of $370,574.74 (Check Nos. 34255 - 34376 as of 2/10/94. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - COMMITTEE REPORTS: EDUCATION: Mrs. Groncki Dr. Hupper presented the following proposed schedule of make up days. Tuesday, February 22; Thursday, March 17; Friday, March 18; and Thursday, March 31. These days have already been incorporated in the school calendar as snow make up days. He also recommended scheduling school on Monday, February 21 and Monday, April 4 to make up two additional days. The remaining six snow days will be made up by scheduling school for Wednesday, June 8 to Wednesday, June 15. Thus, the last day of school and graduation would be on Wednesday, June 15, 1994. MOTION was made by Mrs. Groncki and seconded by Mr. Riley that the Board of Education approve the revised school calendar to make up snow days as recommended by the Superintendent of Schools. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Pierce that the Board of Education authorize the administration to enter into a 50/50 matching grant with Satellite Educational Resource Consortium for a satellite disk for the Southern Middle School at a cost not to exceed $5,302. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Pierce that the Board of Education authorize the administration of the Southern York County School District to participate in the 1994 Southern York County Business Show, New Freedom, on April 8 and 9, 1994 at a cost not to exceed $75. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. SPANGLER, AND MR. SULLIVAN VOTED AYE. MR. WAUGH VOTED NAY. - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Riley that the Board of Education table action on approval for publication of the next District Newsletter until the March 3 Committee-of-the-Whole meeting. MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED NAY. MR. GASS ABSTAINED. MOTION FAILED. - - - - MOTION was made by Mr. Spangler and seconded by Mr. Sechrist that the Board of Education authorize the administration to proceed with the March District Newsletter. MR. DUBBS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MR. GASS ABSTAINED. MOTION FAILED. - - - - MOTION was made by Mr. Waugh and seconded by Mrs. Groncki that the Board of Education authorize the administration to publish one final district newsletter, the date of publication to be determined by the administration. MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. PIERCE AND MR. SECHRIST VOTED NAY. - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Pierce that the Board of Education approve an addition to the 1993-94 Education Field Trip List for Lori Breen, Special Education Teacher at Susquehannock High School; a teacher aide; and 12 students from her social studies class to criminal court session at the York County Courthouse sometime between March 7 and March 25, 1994. All expenses would be paid by the students. There would be no need for any substitute. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mrs. Groncki requested scheduling a meeting to review the technology plan. A meeting is scheduled for 7:30 p.m. on Wednesday, March 30, 1994 to be held in the Board Room of the Administration Building. ESEA Chapter 2 - No Report FINANCE AND BUDGET: Mr. Gass Motion was made by Mr. Gass and seconded by Mr. Spangler that the Board of Education approve the following: 1. Adjustment to the reimbursement for mileage from $.28 to $.29 per mile effective January 1, 1994 according to the district policy to follow approved Internal Revenue Service rate as negotiated with employee groups. 2. Budgetary transfers. (Copy in Minute Book) 3. Proxy vote as a member of the Pennsylvania School District Liquid Asset Fund. 4. Exonerations and refunds. (Copy in Minute Book) 5. Administration to solicit bids for industrial arts supplies. 6. Administration to advertise in the community in accordance with district policy #905 for citizens to serve on budget advisory committees in preparation for the 1994-95 budget process. The committee is interested in establishing the following advisory committees: a. Curriculum and Instruction b. Transportation c. Buildings and Grounds (Capital Improvements) d. Miscellaneous 7. Adoption of a tentative budget at their regular meeting on April 21, 1994 and provide the community an opportunity to inspect the budget for 30 days after that meeting. Mr. Keagy presented an outline for cost cutting memo for 1993-94 budget (current year) and led a discussion. MOTION was made by Mr. Spangler and seconded by Mr. Gass that the Board of Education eliminate the following items from the 1993-94 Budget for a one time savings of $137,000. 1. Curriculum Writing - Cost of writing curriculum to be implemented in 1994-95 to be charged to 1994-95. - $5,000 2. Software License - Fee for software licensing for 1994-95 to be charged to 1994-95. $7,000. 3. Building Supply Accounts - Change current practice for buying building instructional supplies so that all supplies purchased would be charged to the year in which the supplies are used. $125,000. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education authorize the transfer of funds ($40,000+) remaining in the Friendship Elementary School Construction Fund to the General Fund for the 1994-95 school year. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Summer Driver Education Program (behind the wheel driving) will be discussed at the March 3 Committee-of-the-Whole meeting. MOTION was made by Mr. Sechrist and seconded by Mr. Pierce that the Board of Education limit the attendance of the District Solicitor at all meetings to an as needed basis. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. GASS, MRS. GRONCKI, AND MR. RILEY VOTED NAY. - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Waugh that the Board of Education authorize the administration to alter temperature settings in all district buildings on a trial basis as follows: Heat from 72ø to 70ø and Air Conditioning from 72ø to 74ø. (This could result in a savings of approximately $3,000 per degree of change.) MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. SPANGLER VOTED NAY. - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Riley that the Board of Education defer unexpended new equipment purchases until the 1994-95 school year with the option that requests for funds for equipment which are deemed necessary for the current year program could be brought to the Board for approval. (This action could realize a savings of $20,000.) MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. PIERCE, MR. SECHRIST AND MR. SPANGLER VOTED NAY. - - - - MOTION was made by Mr. Riley and seconded by Mr. Waugh that the Board of Education freeze unexpended funds in the music instrument budget in the amount of $2,000. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Waugh that the Board of Education freeze approval of all conference registrations for a savings of $5,000. MRS. GRONCKI, MR. RILEY, MR. WAUGH AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. GASS, MR. PIERCE, MR. SECHRIST AND MR. SPANGLER VOTED NAY. MOTION FAILED. - - - - MOTION was made by Mr. Gass and seconded by Mr. Waugh that the Board of Education cut in half approval of conference registrations for a savings of $2,500. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. SPANGLER VOTED NAY. - - - - Possible modifications in the technology budget will be discussed on March 3, 1994. Mr. Sullivan declared a recess at 10:40 p.m. The meeting reconvened at 10:50 p.m. PERSONNEL AND POLICY: Mr. Riley MOTION was made by Mr. Riley and seconded by Mr. Waugh that the Board of Education approve the following personnel items: 1. Pam Molyneaux, Full-time Substitute Special Education teacher at Susquehannock High School, Step 1, Instructional I Level, plus $200 for a special education assignment, effective January 3, 1994 until the end of the 1993-94 school year. 2. Mike Gallagher, All-School Play Set/Sound Design, 1/2 of Step 1. 3. George Yohe, 1994 Summer Term Adult Education, Lawn Volleyball, 1.5 hours at $18/hour and 13.5 hours at $19/hour. 4. D.Jesse Mays, 1994 Summer Term Adult Education, Basic Golf, 3 hours at $18/hour and 18 hours at $19/hour. 5. Mary Beth Gemmill, 1994 Summer Term Adult Education, Tennis, 1 hour at $18 and 7 hours at $19/hour. 6. John McMillan, 1994 Summer Term Adult Education, Cycling, 2 hours at $18/hour and 10 hours at $19/hour. 7. Ken Alwine, Track and Field Intramurals, Step 2, effective January 31, 1994. 8. Robert Schnetzka, Track and Field Intramurals, Step 2, effective January 31, 1994. 9. Steve Funk, Track and Field Intramurals, Step 2, effective January 31, 1994. 10. Steve Stough, Track and Field Intramurals, Step 1, effective January 31, 1994. 11. Brenda L. Wenger, 2 hour cook at Southern Middle School, effective January 14, 1994 at $7/hour. 12. Martha Mundis, substitute teacher 13. Lori Smolko, substitute teacher 14. Erin Marfia, substitute teacher. 15. Pam Spangler, substitute teacher aide. 16. Rebecca Einsig, York College nursing student to do her nursing internship with Arlene Keeney, Secondary School Nurse, from January 31, 1994 to February 23, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Spangler and seconded by Mr. Gass that the Board of Education authorize the administration to approve workshop/conference requests provided that costs are consistent with prior Board action to reduce the conference budget by $2,500. Administration to approve requests within this guideline. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education approve the following requests: A. Leave without pay: 1. Kathy L. Lauer (Travel) from March 12 through 19, 1994 2. Cathy L. Boyd (Personal Illness) for half days from January 31 to February 4, 1994. B. Leave with pay: Earle R. Wolfe, Governor's Chapter 2 State Advisory Committee, February 16, 1994. C. Participation of Susquehannock High School junior and senior class members in the Annual Blood Donor Day scheduled for April 29, 1994. D. "Statement of Understanding" requested by the York County Commissioners reference use of school facilities during a disaster situation. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - BUILDINGS AND GROUNDS: Ed Waugh MOTION was made by Mr. Waugh and seconded by Mr. Sechrist that the Board of Education approve the following request to use school facilities by the following community groups: a. Southern Middle School P.T.S.O., Susquehannock High School Main Gymnasium, Friday, March 11, 1994 from 7:00 p.m. to 9:30 p.m. b. S.Y.C. Elementary Wrestling, Susquehannock High School Min Gymnasium, Saturday, February 19, 1994 from 6 a.m. to 2 p.m. c. S.Y.C. Wrestling, Susquehannock High School Main Gymnasium and Auxiliary Gymnasium, Saturday, February 26, 1994 from 6 a.m. to 7:30 p.m. d. S.Y.C. Baseball, Southern Middle School Gymnasium, Saturday, March 26, 1994 from 9 a.m. to 1 p.m. e. S.Y.C. Coaches Clinic, Southern Elementary School All-Purpose Room,. March 24 and 19, 1994 from 3:45 p.m. to 5 p.m. and from 7 p.m. to 9 p.m. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - TRANSPORTATION, HEALTH AND SAFETY: Mr. Gass Mr. Erek Gass, Transportation, Health and Safety Committee Chairperson announced that the administration had added a bus stop at the township building in Codorus Township. ATHLETICS: Mr. Riley Mr. Riley shared a copy of the fall coaches summary. REPORTS OF REPRESENTATIVE APPOINTMENTS - - - - - - - - - - - - - - - - - - - - - - - - LEGISLATIVE COUNCIL: No Report YORK AREA VOCATIONAL-TECHNICAL SCHOOL: No Report LINCOLN INTERMEDIATE UNIT: Mr. Dubbs reported that an interim executive director has been appointed at the L.I.U. during a search for a new executive director. YORK AREA EARNED INCOME TAX BUREAU: No Report SECRETARY'S REPORT: Mr. Dale Keagy, Board Secretary reported on the following: 1. Selena M. Gearhart, special education teacher, Susquehannock High School, submitted a communication requesting her resignation be effective January 3, 1994 rather than February 11, 1994. 2. Melissa L. Almodovar, band front advisor, resigned her supplemental contract effective August 23, 1993. 3. The district received a copy of the Annual Report of the Pennsylvania School Employees Retirement System. 4. Communications received from citizens, addressed to the Board Secretary were distributed to each board member. SUPERINTENDENT'S REPORT: The schools were closed due to weather and road conditions on the following days: January 4, 6, 7, 12, 17, 18, 19, 20, 21, 24, and 28, 1994 as well as February 9, 1994 (twelve days). NOTES:- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ANNOUNCEMENTS: A. Pennsylvania Economy League, Research Summary, December 1993. B. Southern Elementary School January 1994 PTO Newsletter. C. Susquehannock High School Guidance Department Newsletter entitled: Guidelines, Scheduling Issue, February 1994. D. Minutes of January 5, 1994 Adult Education Advisory Minutes. E. Minutes of January 11, 1994 District Goal Setting Meeting. F. As a Phase II school district, on March 1-4, 1994 students in grades 5, 8, and 11 will be participating in Pennsylvania Assessment in Reading, Math and Writing Samples in grades 6 and 9. G. Information reference educational benefits and costs associated with District Mandatory Basic Skills Program for students in grade 4-12. MOTION was made by Mr. Sechrist and seconded by Mr. Spangler that the Board assign $25,000 in the 1994-95 budget to conduct a feasibility study to address the overcrowding at Southern Middle School. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Sullivan declared an executive session at 11:42 to discuss the following: 1. A matter of student discipline 2. Compromise to the superintendent's contract 3. A matter of negotiations. The meeting reconvened at 12:45 p.m. The meeting was recessed at 12:46 p.m. until Monday, February 28, 1994 at 8:00 p.m. for a meeting of the Finance Committee to be held in the Board Room of the Administration Building. Respectfully submitted, Dale R. Keagy Board Secretary