NOTES AND MINUTES SOUTHERN YORK COUNTY SCHOOL BOARD COMMITTEE-OF-THE-WHOLE MEETING March 10, 1994 Due to inclement weather the regularly scheduled Committee of the Whole Meeting scheduled for March 3 was rescheduled for March 10. The Committee-of-the-Whole meeting of the Southern York County School Board was held in the Southern Middle School Auditorium on the above date. President Jack Sullivan called the meeting to order at 7:30 p.m. Everyone was asked to Pledge to the Flag. Members present at roll call were: Erek Gass, Jerri Groncki, John Riley, Larry Spangler, Jack Sullivan, and Ed Waugh. Absent at roll call were Jeffrey Dubbs, Daniel Pierce and Jan Sechrist. (The President was informed in advance that Mr. Dubbs, Mr. Pierce and Mr. Sechrist were absent due to previous commitments.) Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy, Assistant Superintendent of Schools, and Dale R. Keagy, Business Administrator/ Board Secretary. The press was represented. Mr. Sullivan shared a request from Brad Zartman, SHS Music Theatre, for the Board to consider placing an ad in the program. By consensus the members agreed to place a full page ad at a cost of $11.12 per member. It was anticipated that the absent members would agree since they had done so last year. Mr. Sullivan reminded members of the Board of the York Chamber of Commerce School Directors dinner scheduled for March 29. The Board discussed the possibility of having an informal gathering for board members and municipal officials. Additional information will be provided at a later date. Dr. Hupper presented members of the Board with a copy of the district enrollment as of October 1, 1993. Mr. Sullivan announced meetings of the following advisory committees: a. Building & Grounds - Saturday, March 12 at 8:00 a.m. including a walk through of the campus. b. Curriculum and Instruction - Monday, March 14 at 7:30 p.m. in the board room of the administration building. c. Transportation - Monday, March 14 at 7:30 p.m. in the conference room of the administration building. d. Miscellaneous - Tuesday, March 15 at 7:30 in the board room of the Administration Building Mr. Sullivan stated that there would be an executive session held at the end of the regular meeting this evening to discuss the superintendent's contract, a negotiation issue, and a student matter. Mr. Spangler requested that the Board review the procedure for placing items on the agenda for the committee-of-the-whole meeting prior to being included for action on the regular scheduled Board meeting. He felt that this was a duplication of effort since each item would be discussed twice. Mr. Gass agreed that non-controversial items should be acted upon and removed from the agenda. OLD BUSINESS: Mr. Spangler questioned the solicitor's bill dated February 15 for professional services recorded through January 31, 1994. He inquired as to why the solicitor did not include a charge for the December 9, 1993 reorganizational meeting. Mr. Sullivan stated that Mr. Chabal would not be submitting a bill for the December 9 meeting. Mr. Spangler also questioned Mr. Sullivan reference his MCI phone bill. Mr. Sullivan announced that this was a committee-of-the-whole meeting and there would not be a public comment period held prior to the meeting. Public comment would be allowed during the meeting on any items listed on the agenda. MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the Board of Education approve payment of bills. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - EDUCATION: Gavel was turned over to Mrs. Groncki. Mrs. Groncki introduced Mr. Robert Cline, Supervisor of Special Education. Discussion on the status of the Chapter 15 personal aide for a middle school student was deferred to the executive session to be held later in the meeting. Mr. Cline presented an overview of the Instructional Support Team concept to be implemented for the 1994-95 school year. He stated that our school district is mandated by the state to begin the program with the employment of one elementary professional staff member. (Copy in Minute Book) Mr. Cline also shared the Plan for the operation of Special Education Services and Programs/Quality Space (Fair Share Plan) for 1994-95 as mandated by the Department of Education. (Copy in Minute Book) Mrs. Groncki shared copies of the Written Report of the Visiting Committee of the Middle States Association of Colleges and Schools reference the evaluation of Susquehannock High School, March 6-8, 1985 and subsequent progress reports submitted on April 26, 1987; March 19, 1990; and May 27, 1993 to maintain accreditation which expires December 31, 1995. Mrs. Groncki shared a memo from William Linnane, Susquehannock High School Principal, and letter from Middle States Association of Colleges and Schools indicating that Susquehannock High school will be evaluated on October 26, 27, and 28, 1994 by a Visiting Committee as a condition of maintaining its accreditation status for the next ten years, 1995 to 2005. A meeting was scheduled for March 30, 1994, Board Room of Administration Building, 7:30 p.m. with the Education Committee, Susquehannock High School Administration and staff to discuss: a. Presentation by Technology Committee. b. Proposed Textbook Adoptions for 1994-95 school year. c. Proposed Academic Exemption of Susquehannock High School Seniors from Final Exams at the end of the 1993-94 school year. d. Proposed Curriculum Writing Projects for June 1994. MOTION was made by Mrs. Groncki and seconded by Mr. Gass that the Board of Education grant final approval for Carole Townsend, Susquehannock High School French Teacher and Ann Myers, Susquehannock High School Latin Teacher, and thirteen (13) high school French students to go to Paris, Toulouse, Provence, Nice, Monaco, and Geneva from March 17 to March 25, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Murphy announced that the ESEA Chapter 1 and 2 Pennsylvania Department of Education Monitoring Visit scheduled for March 9 and 11 has been rescheduled for April 14 and 15. Mrs. Groncki asked Dr. Hupper to present an update on the school calendar due to school being closed on March 2 and 3 due to snow. Dr. Hupper recommended that the additional days be added to the end of the school calendar which would make Monday, June 20 the last day of school. Graduation would be held on June 20 provided there were no further cancellations. Submitted by Jerri Groncki, Chairperson FINANCE AND BUDGET: Mrs. Groncki turned the gavel over to Mr. Gass, Chairperson of the Finance and Budget Committee. Mr. Gass reaffirmed his desire to have an expansion of geography in the elementary program and to establish a pilot language program for elementary students. He stated that he does not anticipate this will be possible at the present time due to budget constraints. Mr. Gass shared a report on the summer driver education program prepared by Mr. Linnane, Susquehannock High School Principal. Mr. Gass stated that he did not feel it would fair to charge students taking behind the wheel instruction during the summer and requested that this item be discussed during budget discussions for the 1994-95 budget. Mr. Murphy presented a report prepared by Mr. Darryl Engler, Director of Computer Services listing possible cost cutting measures for the 1993-94 budget. (For action on 3/17/94) Mr. Keagy distributed a report on the status of the general fund for the 1993-94 year. (Copy in Minute Book) No budget transfers will be necessary. MOTION was made by Mr. Gass and seconded by Mr. Spangler that the Board of Education approve exonerations and refunds. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Keagy requested that award of bids for General, Art, Paper, and Physical Education Supplies be deferred until April. Mr. Gass shared a copy of the Lincoln Intermediate Unit No. 12 General Operating Budget for 1994-95. (For action on 3/17/94) The following reports were shared with the Board: a. Tax Collector Report dated January 1994 b. Year-to-Date Cafeteria Report as of January 1994. Submitted by Erek Gass, Chairperson PERSONNEL AND POLICY Gavel was turned over to Mr. Riley Mr. Riley requested review of board policies numbered 005, 008, 616, 902, 335, 336, 435, 535, and 539. Mr. Spangler recommended having all policies in question be submitted to PSBA for review as they conform to the law. MOTION was made by Mr. Riley and seconded by Mr. Spangler that the Board of Education create the position of Girls Head Soccer Coach for the spring of 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Sullivan that the Board of education appoint Dan Pierce as the district's representative to the Southern Regional Recreation Board. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Spangler that the Board of Education appoint the following persons for supplemental positions: a. Erica Allen, Basic Skills Facilitator for the elementary schools at $18/hour for up to four hours per week as needed. b. Tami Russell, Basic Skills Facilitator for the elementary schools at $18/hour for up to four hours per week as needed. c. Linda Roenigk, Basic Skills Facilitator for the elementary schools at $18/hour for up to four hours per week as needed. d. Rosaline Mitchell, Basic Skills Facilitator for the elementary schools at $18/hour for up to four hours per week as needed. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Riley requested reviewing appointments of 1994-95 District Goal Setting Committee members in conjunction with the Pennsylvania Strategic Planning Phase 2 Process as mandated by Chapter 5 of the State Board of Education Regulations. MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education approve a supplemental contract for Leonard Dunaja, Girls Head Soccer Coach, Step 1. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Spangler and seconded by Mr. Gass that the Board of Education approve a supplemental contract for Carol Norton, Head Junior High Track Coach, Step 2. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Riley questioned funds allocated for staff salaries for the SHS Musical Theatre. He requested looking to the community to find ways to fund these compensations. Following discussion the item was referred for action on 3/17/94. MOTION was made by Mr. Riley and seconded by Mr. Spangler that the Board of Education add the following persons to the 1993-94 substitute teacher list: a. Kim Casey b. Michele Mantin c. Kevin Stiffler MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Appointment of community members to serve on the 1994-95 budget citizens' advisory committees will be referred for action on 3/17/94. MOTION was made by Mr. Riley and seconded by Mr. Spangler that the Board approve request from Timothy Scripko, Mathematics Teacher at Susquehannock High School, for a military leave with pay for the period of June 3, 1994 to June 18, 1994. MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MR. RILEY, MR. SPANGLER MR. SULLIVAN AND MR. WAUGH VOTED AYE. MRS. GRONCKI VOTED NAY. - - - - MOTION was made by Mr. Gass and seconded by Mr. Spangler that the Board of Education enter into an agreement to continue the establishment and operation of the York County Area Vocational- Technical School and to restate the articles of agreement in respect thereto. The current articles of agreement expire as of June 30, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education approve the following individuals to attend the conferences as noted: a. Rosa Baer and Wendy Hewitt, Creative Strategies for Counseling Apathetic Students, April 6, 1994, Hershey, PA at a cost not to exceed $186. b. Wayne K. McCullough, Annual Pennsylvania Association of School Business Officials Conference and Exhibits, April 11, 1994, Hershey, PA at a cost not to exceed $105.50. c. David Hortman, as a presenter at Penn State Conference on Innovative Technology in Education, March 25 and 26, 1994, University Park, PA, at a cost not to exceed $110.30 plus a substitute for one day for a total cost of $180.30. d. Joyce Foster, Whole Language, Literature, and Cooperative Learning, April 20, 1994, Lancaster, PA, at a cost not to exceed $70.20 plus a substitute for a total cost of $140.20. e. Earl Caswell, Middle States Council for the Social Studies 91st Regional Conference, April 7-9, 1994, Harrisburg, PA, at a cost not to exceed $118.50 plus a substitute for 1/2 day on April 7, 1994 and a full day on April 8, 1994 for a total cost of $223.50. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the Board of Education approve Jennifer Riefsnider, a York College Nursing Student, to conduct her nursing internship at Susquehannock High School and Southern Middle School from March 7, 1994 through March 30, 1994 with our secondary school nurse, Arlene Keeney. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - Mr. Riley recommended the Board discuss the 1994-95 school calendar at the March 17, 1994 meeting. MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education approve the following requests for leave without pay a. Linda Hanson, 1/2 day on Monday, April 4 due to vacation plans b. Marina Rontiris, on as needed for a period of time not to exceed twelve (12) weeks according to the Family and Medical Leave Act. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Submitted by John Riley, Chairperson BUILDINGS AND GROUNDS: The gavel was turned over to Mr. Waugh. Dr. Hupper shared the following requests to use the school facilities: a. Susquehannock High School Warrior Field Hockey, high school hockey field and office, Tuesdays, July 6 through August 10, 1994 from 6 p.m. to 8 p.m. b. Southern York County School District Band Boosters, Jazz Band Festival, Susquehannock High School auditorium and cafeteria, Saturday, April 30, 1994, 3 p.m. to 11 p.m. c. National Adult Baseball Association, Susquehannock High School Baseball Field, Saturdays and Sundays, April through August, 1994 from 9 a.m. to 5 p.m. d. S.Y.C., Susquehannock High School gymnasium, April 10, 1994 from 12:30 to 5:00 p.m. Dr. Hupper reported a potential conflict between the SYC Youth Club and the National Adult Baseball Association. Clarification will follow at the next Board meeting. Submitted by Ed Waugh, Chairperson TRANSPORTATION, HEALTH AND SAFETY: The gavel was turned over to Mr. Gass. Mr. Gass reported on a minor bus accident which occurred on campus. One bus ran into the back of another. The accident was caused by an unidentified vehicle crossing in front of a moving bus. No injuries were reported and no citations were issued. ATHLETICS: The gavel was turned over to Mr. Riley. Mr. Riley requested the Board to consider advertising to establish an advisory board to raise funds to construct an athletic complex on the property in Shrewsbury owned by the district for use by the school district and the community. He stated that groups interested in using the facility could be charged a fee which would be used for upkeep. Mr. Spangler agreed with the concept of such a facility but requested that this issue be reviewed by the District Solicitor before any community involvement be solicited. Dr. Hupper stated that the Y.M.C.A. has obtained property in the Shrewsbury area and are moving forward with their plans for a facility. Submitted by John Riley, Chairperson REPORTS OF REPRESENTATIVE APPOINTMENTS LEGISLATIVE COUNCIL: Mr. Riley reminded Board members of the York County Legislative Action Committee meeting date with York County Legislators reference key issues of tax reform finances on Wednesday, April 27, 1994. AREA VOCATIONAL-TECHNICAL SCHOOL: No Report LINCOLN INTERMEDIATE UNIT: No Report YORK AREA EARNED INCOME TAX BUREAU: No Report SOUTHERN YORK COUNTY REGIONAL PLANNING COMMISSION: Mr. Gass reported that Shrewsbury Township has supported the district associate membership and that Glen Rock has voted no to district membership. The district must be approved by the majority of members to confirm membership. SECRETARY'S REPORT Mr. Keagy presented a report of Annual Report of the Pennsylvania School Building Authority. SUPERINTENDENT'S REPORT: Dr. Hupper shared the following: a. The school district was closed due to weather conditions on Wednesday, February 23, 1994. This would be the thirteenth snow day for this school year. It is my recommendation that the day be made up on June 16, 1994. b. A copy of the press release reference the honors received by the National Engineering Design Team at Bucknell University on February 15, 1994. c. Information to reflect the accomplishments of district orchestra. d. Information reference accomplishments of members of the band. e. Copy of Susquehannock High School Diversified Occupations Report for Second Marking Period. f. Copy of letter mailed to parents of students in grades 5, 6, 8, 9, and 11 reference Pennsylvania Assessment Test to be administered March 1-4, 1994. g. Copies of Selected Data reference subsidies payable for 1994- 95 and an overview of the Governor's Budget. h. Estimated 1994-95 Chapter I allocation is $154,888. The 1993-94 final allocation was $138,752. ANNOUNCEMENTS: a. Pennsylvania School Boards Association, Articles of Incorporation, Bylaws, Beliefs and Policies, and Code of Ethics for School Board Members. b. Minutes of January 4, 1994 meeting of the Southern York County Regional Planning commission. c. Copy of the "Capital Comments" newsletter, Volume 2, Number 1, January 1994 published by the First Capital Compact. d. Pennsylvania Economy League Research Summary reference school district real estate tax levies. e. Capital Perspective, November/December 1993. f. Summary report on Parent-Teacher conferences held at end of first semester. g. Copy of minutes of February 16, 1994 District Goal Setting Mid-Year Progress Report meeting. h. Copy of Pennsylvania School Boards Association publication entitled: "Building a Road to the Future: A Strategic Planning Guide." i. Copy of letter received from the Southern York County Food Pantry reference the contribution from the Southern York County School District. j. Copy of Susquehannock High School 1993-94 Second Quarter Guidance Office Report. k. Copy of Southern Middle School PTSO Powow, January 31, 1994. l. Copy of Susquehannock High School Courier, January 14, 1994. m. Copy of spring Term 1994 Adult Education Brochure. n. Copy of Secondary In-School Suspension Report for Second Marking Period. o. Copy of the "Guide to Fight Substance Abuse." p. Copy of the brochure entitled, "Introducing...the Division of School Support Services - L.I.U. #12." q. Copy of the brochure entitled, "Drug Free School and Communities Act Consortium Service - L.I.U. #12." r. Copy of Attendance Summary for 1993-94 as of second marking period. Mr. Sullivan called an executive session at 10:55 p.m. The meeting reconvened at 11:35 p.m. The meeting was adjourned at 11:36 p.m. Respectfully submitted, Dale R. Keagy Board Secretary