March 17, 1994 MINUTES OF MEETING The regular March 17, 1994 meeting of the Board of Education was held in the Southern Middle School Auditorium on the above date. President Jack Sullivan called the meeting to order at 7:38 p.m. Everyone was asked to pledge the flag. Members present at roll call were: Jeffrey Dubbs, Erek Gass, Jerri Groncki, Daniel Pierce, John Riley, Jan Sechrist, Larry Spangler, Jack Sullivan and Ed. Waugh. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy Assistant Superintendent, Dale R. Keagy, Business Administrator/Board Secretary, and Matthew Chabal, District Solicitor. The press was represented. President Sullivan asked for any additions or corrections to the minutes of the February 17, 1994 Board meeting and February 28 Finance Committee meeting. Minutes of the Committee-of-the-Whole meeting dated March 10 (postponed from March 3) were not available prior to the meeting and will be distributed to the public at the April 7, 1994 Committee-of-the-Whole meeting. MOTION was made by Mr. Pierce and seconded by Mr. Gass that the minutes be approved as presented. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Riley presented the Treasurer's Report. (Copy in Minute Book) MOTION was made by Mrs. Groncki and seconded by Mr. Gass that the Board of Education approve the Treasurer's Report. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - OFFICIAL VISITORS: Mr. Sullivan welcomed visitors attending the meeting. PUBLIC COMMENT: Mr. Sullivan announced that the Board met prior to this evenings meeting with Act 93 administrators to discuss compensation and benefits. The following addressed the Board: 1. Jane Burrill, New Freedom reference graduation 2. Britt Nielsen, New Freedom reference graduation 3. Kelly Munson, New Freedom reference graduation 4. Jamie Drenocki, New Freedom reference graduation 5. Jo Huber, Glen Rock reference Regional Planning Commission 6. Ann Nielsen, New Freedom reference graduation 7. Mary Lou Alsentser, Glen Rock 8. Kathy Arbogast, Shrewsbury 9. Jeanne Gageby, Glen Rock reference bussing 10. Cindy Crisman, Glen Rock 11. Doris Zeigler, Shrewsbury Township 12. Evelyn Johnson, Shrewsbury THERE WAS NO OLD BUSINESS COMMITTEE REPORTS: EDUCATION: Mrs. Groncki MOTION was made by Mr. Pierce and seconded by Mr. Riley that the Board of Education authorize the District to apply to be included in the Instructional Support Team Concept for the 1994-95 school year. The program is mandated by the Department of Education. The district would begin the program in 1994-95 with the addition of one elementary professional staff member. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION made by Mrs. Groncki and seconded by Mr. Sechrist that the Board of Education authorize the Board President and Superintendent sign the operation of Special Education Services and Program/Quality Space (Fair Share) for 1994-95 as required by the Department of Education. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Pierce that the Board of Education alter the calendar for seniors for this school year. School will be scheduled for seniors on Friday, April 1, 1994 with volunteer administrators and staff as the instructors for the day. The school district will appeal to the Department of Education to permit graduation to proceed on June 7, 1994 as originally scheduled without financial penalty to the school district. MOTION WAS APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Gass made a motion to open schools for all students on Good Friday. There was no second. MOTION was made by Mrs. Groncki and seconded by Mr. Riley that the Board of Education table action on revisions to be made in the schedule for kindergarten through eleventh grade students until additional information is received from the Department of Education on rescheduling make-up days. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Dubbs and seconded by Mr. Sechrist that the Board of Education approve the bill list in the amount of $470,404.20 (Check Nos. 34518 -34695 as of 3/11/94. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Spangler questioned Mr. Chabal, District Solicitor reference not billing for his attendance at the December 9, 1993 Board meeting. Mr. Chabal stated that he would not be billing the District for this meeting because at that time he was not the solicitor when the meeting began. He was there to meet the members of the Board and did not know what would be the outcome of the Board's decision. Mr. Gass presented proposals for introducing Geography and Foreign Languages in the Elementary Curriculum during the 1994-95 school year. MOTION was made by Mr. Gass and seconded by Mrs. Groncki that recommendation to introduce Geography as a distinct unit of instruction in the elementary schools be reviewed by the Education Committee at the March 30 meeting and the Curriculum and Instruction budget work group. (Copy in Minute Book) MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. PIERCE MR. RILEY, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS VOTED NAY. - - - - MOTION was made by Mr. Gass and seconded by Mr. Riley that recommendation to establish a pilot foreign language program be introduced in Southern York County School District beginning in the 1994-95 academic year be first considered by the Education Committee at the March 30 meeting and the Curriculum and Instruction budget work group meeting. (Copy in Minute Book) MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. PIERCE MR. RILEY, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS VOTED NAY. - - - - ESEA Chapter 2 update: No Report FINANCE AND BUDGET: Mr. Gass MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education reduce the technology budget for 1993-94 by $11,928 as proposed by Darryl Engler. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. SPANGLER VOTED NAY. - - - - MOTION was made by Mr. Spangler and seconded by Mrs. Groncki that the Board of Education approve the L.I.U. #12 General Operating Budget for 1994-95. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - PERSONNEL AND POLICY: Mr. Riley MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the Board of Education establish April 14, 1994 as date to review the establishment of the Goal Setting Committee and the appointment of Goal Setting Committee members in cooperation with the Strategic Planning Process. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - The meeting schedule for budget advisory committee meetings was announced and distributed to the press. Mr. Keagy suggested that the meetings be advertised regardless of any interpretation of the law since there was controversy on the subject. Cost is approximately $50/ad. MOTION was made by Mr. Gass and seconded by Mrs. Groncki that the Board of Education advertise committee meetings and meetings of the budget work groups. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Spangler and seconded by Mr. Riley that the Board of Education approve the following supplemental contracts: a. Maurice Phillips, SHS Musical Theatre, Choreographer, 30% of Step 1. b. Bradley Zartman, SHS Musical Theatre, Promotion, 50% of Step 4. c. Cindy Crisman, SHS Musical Theatre, Promotion, 50% of Step 2. d. Tracy Shank, SHS Musical Theatre, Musical Director, 50% of Step 2. e. David Nicholson, SHS Musical Theatre, Musical Director, 50% of Step 3. f. Joyce Easton, SHS Musical Theatre, Properties Coordinator, Step 2. g. Denise Hartenstine, SHS Musical Theatre, Choreographer, 70% of Step 1. h. Tony Glatfelter, SHS Musical Theatre, Technician/Set, 50% of Step 2. i. Kathy Lauer, SHS Musical Theatre, Costumer, Step 8. j. Mary Beth Gemmill, Tennis Intramurals, Step 9. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education appoint the following community members to serve on the 1994-95 budget committees: a. Curriculum and Instruction 1. Alfred R. Michenzi 2. Robert C. Wehr 3. Stacey J. Kuhns, M.D. 4. Karen Sloan 5. Tami Russell 6. Margaret A. Kyprianou 7. Mary Lou Alsentzer 8. Patricia A. Koch 9. Cecile H. Fetters 10. Mary Ann Winkleman 11. Kathy Arbogast 12. Ron Beegle 13. Cathy Sherry b. Transportation 1. Robert Frazier 2. Doris M. Ziegler 3. Verna Hescox c. Buildings and Grounds (Capital Improvements) 1. Tom Sloan d. Miscellaneous 1. Larry Crisman 2. John Sherry 3. James Ross 4. Paul Solomon MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the Board of Education approve the school calendar for the 1994-95 school year with the addition of February 20 and April 17 as additional make- up days. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - BUILDINGS AND GROUNDS: Ed Waugh Dr. Hupper reported on the following request to use school facilities: a. National Adult Baseball Association, Susquehannock High School Baseball Field, Saturdays and Sundays, April through August, 1994 from 9 a.m. to 5 p.m. b. SYC Youth Club, Girls Softball, Southern Elementary School all-purpose room, Sunday, April 10, 1994 from noon until 5 p.m. c. SYC Youth Club, Baseball and Softball, Susquehannock High School Baseball and Softball Fields, Mondays through Fridays, 6 p.m. to dusk; Saturdays 8 a.m. to dusk; and Sunday afternoons, April to August 1994. Dr. Hupper shared that request from the National Adult Baseball Association and SYC Youth Club are for the same time periods. These two groups will work together to coordinate dates and times their group will use the fields. TRANSPORTATION, HEALTH AND SAFETY: Mr. Gass No Report ATHLETICS: Mr. Riley No Report REPORTS OF REPRESENTATIVE APPOINTMENTS - - - - - - - - - - - - - - - - - - - - - - - -LEGISLATIVE COUNCIL: Mr. Riley shared a report on tax reform with members of the Board. YORK AREA VOCATIONAL-TECHNICAL SCHOOL: No Report LINCOLN INTERMEDIATE UNIT: No Report YORK AREA EARNED INCOME TAX BUREAU: No Report SOUTHERN YORK COUNTY REGIONAL PLANNING COMMISSION: No Report Mr. Gass made a motion to establish the First Southern York County Leaders Exchange. Motion failed for lack of a second. SOUTHERN REGIONAL RECREATION BOARD: Mr. Pierce shared that the meeting of the Southern Regional Recreation Board is held the same night as the Board Committee-of-the-Whole meeting. SECRETARY'S REPORT: Mr. Keagy announced that the Southern York County Joint School Authority will meet April 6, 1994 at 7 p.m. in the Board Room of the Administration Building. He also stated that this will probably be the final meeting of the Authority. SUPERINTENDENT'S REPORT: No Report NOTES: None ANNOUNCEMENTS: Mr. Sullivan announced that the Board held a meet and discuss meeting with district administrators prior to the meeting this evening. Mr. Sullivan declared an executive session to discuss the superintendent's contract, other legal matters pertaining to meetings and a negotiation issue. Marilyn Coffron, reporter for the York Daily Record challenged Mr. Sullivan's announcement to hold discussion of legal issues pertaining to public meetings in executive session. MOTION was made by Mr. Spangler and seconded by Mr. Pierce that the Board of Education instruct the solicitor to advise the Board in public as to the interpretation of the Sunshine Law amended in June of 1993 which allows for public comment during a Board meeting and that the interpretation address the issues of this amendment and Board policy. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Chabel made a presentation to the Board. Following discussion the Board, by concensus, delayed a decision on public comment until the April 7 Committee-of-the-Whole meeting. Mr. Sullivan reminded the Board, public, and press that all committee and budget advisory meetings would be advertised. Mr. Sullivan declared an executive session at 10:50 p.m. to discuss the following: 1. Compromise to the superintendent's contract 2. A matter of negotiations. Dr. Hupper was asked to leave the executive session at 11:05, and left under protest. Mr. Murphy left at that time. Mr. Keagy was excused at 11:30. The meeting reconvened at 12:02 a.m. The meeting was adjourned at 12:03 a.m. Respectfully submitted, Dale R. Keagy Board Secretary