April 21, 1994 MINUTES OF MEETING The regular April 21, 1994 meeting of the Board of Education was held in the Southern Middle School Auditorium on the above date. President Jack Sullivan called the meeting to order at 7:31 p.m. Everyone was asked to pledge the flag. Members present at roll call were: Erek Gass, Jerri Groncki, Daniel Pierce, John Riley, Jan Sechrist, Larry Spangler, Jack Sullivan and Ed. Waugh. Absent at roll call was Jeffrey Dubbs. Mr. Dubbs arrived at 7:31 p.m. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy Assistant Superintendent, and Dale R. Keagy, Business Administrator/Board Secretary. The press was represented. President Sullivan asked for any additions or corrections to the minutes of the March 10, 1994 Committee-of-the-Whole meeting, March 17, 1994 Board Meeting, and April 7, 1994 Committee-of-the-Whole meeting minutes. MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the minutes be approved as presented. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Dubbs entered the meeting. Mr. Riley presented the Treasurer's Report. MOTION was made by Mrs. Groncki and seconded by Mr. Waugh that the Board of Education approve the Treasurer's Report. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - OFFICIAL VISITORS: Mr. Sullivan welcomed visitors attending the meeting. PUBLIC COMMENT: Mr. Sullivan commented on the budget information which was shared in the Southern Elementary School newsletter. He stated that some of the information was not accurate. The following addressed the Board: 1. Evelyn Johnson, Shrewsbury Mr. Sullivan declared an Executive Session at 7:40 p.m. The meeting reconvened at 7:51 p.m. Mrs. Johnson continued her comments. 2. Charles Hooper, Shrewsbury reference funding to Shrewsbury Library 3. Lisa Boyer, New Freedom reference larger class sizes 4. Deb Dominick, Glen Rock 5. Tony Romito, New Freedom reference the budget 6. Pat Koch, New Freedom reference class sizes 7. Ed Koch, New Freedom reference class sizes 8. Kirk Moeller, Shrewsbury reference budget cuts 9. David Seitz, Glen Rock reference the budget 10. Alan Bagnall, New Freedom 11. Toni Boyer, Glen Rock reference classroom size 12. Cecile Fetter, Spring Grove reference middle school remediation & computer room 13. Mary Lou Alsenzer, Glen Rock reference PTO survey 14. Trudy Zampier, Shrewsbury reference children and education 15. Ann Nielsen, New Freedom reference education 16. Carl Nielsen, New Freedom reference Taxes 17. Rebecca Williams, Shrewsbury reference education 18. Charles A. Lehman, Glen Rock reference the budget 19. Carter Herrman, New Freedom reference the budget 20. Randall Hall, New Freedom reference tax control 21. Lew Luftig, Glen Rock reference new school study 22. Ray Wayland, Glen Rock THERE WAS NO OLD BUSINESS MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education approve the bill list in the amount of $328,928.74 (Check Nos. 34696 - 348436) as of 04/30/94. (Copy in Minute Book) MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. SPANGLER VOTED NAY. - - - - COMMITTEE REPORTS: EDUCATION: Mrs. Groncki MOTION was made by Mrs. Groncki and seconded by Mr. Pierce that the Board of Education authorize Janet Milstead, a student at Susquehannock High School, to attend the William Penn Performing Arts Program for two periods per day for the 1994-95 school term. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION made by Mrs. Groncki and seconded by Mr. Pierce that the Board of Education modify the 1993-94 school calendar due to days lost to inclement weather and provisions outlined in Act 12 of 1994 to reflect June 17 as the final day of school for students grades Kindergarten through 11. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Pierce that the Board of Education nominate Jerri Groncki as a representative of the Southern York County School District to serve on a county-wide educational panel to present concerns to area legislators reference education matters. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mrs. Groncki stated that the ESEA Chapter report will be presented in May. TRANSPORTATION, HEALTH, AND SAFETY: Mr. Gass MOTION was made by Mr. Sullivan and seconded by Mr. Pierce that the Board of Education contract with Mr. or Mrs. Gregory Staub for transportation of a private school student at the rate of $.29/mile. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - FINANCE AND BUDGET: Mr. Gass MOTION was made by Mr. Riley and seconded by Mr. Waugh that the Board of Education award the bid for the Friendship Elementary School Tree Planting Project to low bidder, Enterprise Nursery and Garden Center, Wrightsville, PA for bid price of $9,899.30. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sullivan and seconded by Mr. Sechrist that the Board of Education approve exonerations and refunds. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sullivan and seconded by Mr. Sechrist that the Board of Education make the transfer of $300 from account #2310-610 (Tax Collection Supplies) to account #2310-330 (Tax Collection Prof. Svcs). MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education estimate $1,260,000 as the receipts of the York Area Earned Income Tax for the 1994 calendar year. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Pierce and seconded by Mr. Sechrist that the Board of Education approve the York County Teacher Recruiting Consortium Budget for 1994-95. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. - - - - MOTION was made by Mr. Dubbs and seconded by Mr. Sechrist that the Board of Education NOT enter into a contract with the Lincoln Intermediate Unit #12 for three (3) years beginning July 1, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Waugh that the Board of Education award quote for auditing services to the low bidder, Rager, Lehman, Myers & Houck of York, PA for quoted price of $7,000 for each of the three years ended June 30, 1994, 1995, & 1996. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Pierce that the Board of Education adopt the tentative budget in the amount of $18,819,319. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. - - - - PERSONNEL AND POLICY: Mr. Riley MOTION was made by Mr. Dubbs and seconded by Mr. Pierce that the Board of Education approve the following appointments: (1) Allen Brenner, SHS Musical, Technician/Set Design, 50% of Step 1. (2) Gail Everhart, Assistant Junior High Track Coach, Step 1. (3) Scott Rohrer, Intramural Wrestling, Step 1. (4) Navin D. McWilliams, III, SHS Musical, Sound Design, Step 7. (5) Steve Doud, Jr., SHS Musical, Stage Manager, 50% of Step 1. (6) Scott Wingard, Girls Head Junior High Volleyball Coach, Step 6. (7) Stephen R. Hoke, Jr., SHS Musical, Light Design, 50% of Step 1. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Pierce and seconded by Mr. Sechrist that the Board of Education appoint the following instructors for the 1994 Summer Enrichment Program at the rate of $19 per hour for the number of hours listed below: (1) Robert Drupp, Lego Logo Robotics (July 5-8), 10 hours. (2) Robert Drupp, Lego Logo Robotics (July 11-15), 10 hours. (3) Cathy Siegel, Creative Dramatics, 10 hours. (4) Cathy Siegel, Math Games, 7.5 hours. (5) Crystal McGee, Chemistry Experiments, 10 hours. (6) Crystal McGee, Meteorology, 10 hours. (7) Sharon Stutts, Oceanography at Wallops Island, No Salary. (8) Dennis Williams, Beginning Tennis, 7.5 hours (9) Dennis Williams, Intermediate Tennis, 7.5 hours (10) Sue Willis, Pottery (Grades 1-3), 8 hours (11) Sue Willis, Pottery (Grades 4-12), 8 hours * (12) Scott Rohrer, Wrestling, 10 hours (13) Melissa Meyer, Incredible Edibles-Big Bites (Grades 3-5), 10 hours (14) Melissa Meyer, Incredible Edibles-Small Bites (Grades 1- 2), 10 hours (15) Linda Garrett, Computer Art, 7.5 hours (16) Tim Carr, Indiana Bones Archaeology, 20 hours (17) Mike Glennie, Bowling, No Salary *+(18) Laura Walker, Beginning Wind Ensemble Playing for Flute, Oboe, Clarinet, Bassoon, and Saxophone, 10 hours (19) Robert Drupp, Computer, 10 hours (20) Robert Drupp, Computer, 10 hours (21) Amy Bubb, Basketball (Grades 1-3), 5 hours (22) Amy Bubb, Basketball (Grades 4-5), 5 hours * indicates a new instructor + indicates a new course MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Pierce that the Board of Education approve the addition of the following persons to the 1993-94 substitute lists: (1) Teachers (a) Dana Ellis (b) Kyle Lewis (c) Lynn Martin (2) School Nurse; Doris McMurphy (3) Secretary/Clerk and Teacher Aide; Mary Sharp MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Waugh that the Board of Education sponsor a staff appreciation breakfast on Tuesday, May 3, 1994 in the high school cafeteria. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Pierce and seconded by Mr. Riley that the Board of Education adopt the following resolutions: (1) to acknowledge the achievements of seven (7) SHS students who won second place in the Test of Engineering Aptitude, Mathematics, and Science state competition on March 12, 1994. (2) to acknowledge the achievements of six (6) SHS students who won first place honors as first year competitors in the Test of Engineering Aptitude, Mathematics, and Science competition on March 12, 1994. (3) to acknowledge those SHS students who placed second in the National Design Engineering Competition at Bucknell University on February 15, 1994. (4) to acknowledge Scott Bortner and Eric Shive who qualified for the State Wrestling Tournament. (5) to acknowledge Melissa Bull and Christine Sweitzer who qualified for State Orchestra. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Pierce that the Board of education approve a deferred salary (tax sheltered annuity) arrangement with AIM Fund Services, Inc. The approval of this company is done at the request of the employee and without cost to the school district. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Keagy distributed ballots for the election for members of the Lincoln Intermediate Unit Board of Directors. They were collected and will be forwarded to the L.I.U. MOTION was made by Mr. Pierce and seconded by Mr. Sechrist that the Board of Education approve the following York College students to do their student teaching with the following cooperating teachers from October 3 through December 16, 1994: (1) Kimberly A. Klotz/elementary education with Jodie Giuliani, FES/Grade 5, cooperating teacher. (2) Rodney Villadiego/elementary education with Nancy Reed, SES/Grade 5, cooperating teacher. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Gass that the Board of Education approve Ann McHale, a York College Nursing Student, to conduct her nursing internship at Susquehannock High School and Southern Middle School from April 6, 1994 through May 2, 1994 with our secondary school nurse, Arlene Keeney. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Pierce and seconded by Mr. Spangler that the Board of Education approve an addition to the Educational Field Trip List for 1993-94 school year for twenty-four (24) third, fourth, and fifth grade students to compete in Envirothon at the Izaak Walton League scheduled for May 10, 1994 for third and fourth graders, while the fifth graders will participate May 11, 1994. The Envirothon is free to enter. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Sechrist that the Board of Education grant final approval for George Gerba, SHS/Earth Science Teacher, 14 SHS Earth Science students and one parent chaperone to go to Kennedy Space Center, Epcot Center, Sea World, and Environmental Island in Florida from April 12 to April 15, 1994 with all costs incurred to be paid by the students except for a substitute for Mr. Gerba. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Pierce that the Board of Education grant approval for Gary Sutton, George Gerba, Jeffrey Becker, Donna Becker, Donald Blough, Kay Blough, and the SHS Senior Class to attend Six Flags in New Jersey for their senior class trip on Monday, May 23, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Waugh and seconded by Mrs. Groncki that the Board of Education grant final approval for JoAnn Kreeger, SHS Spanish Teacher and David Hortman, SHS Industrial Arts Teacher, and 12 High School Spanish students to go to Costa Rica from May 11, 1994 to May 18, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Pierce and seconded by Mrs. Groncki that the Board of Education grant final approval for Pegeen Brown and 30 members of the Southern Middle School Nautical Club to participate in an educational field trip called the Lady Maryland Program in Baltimore on May 13, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Sullivan that the Board of Education authorize the administration to proceed with plans to develop a six year strategic plan for the Southern York County School District commencing in May 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Dubbs and seconded by Mr. Pierce that the Board of Education authorize the Superintendent to conduct a preliminary search for candidates for positions included in the tentative budget. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, AND MR. WAUGH VOTED AYE. MR. GASS, MRS. GRONCKI, MR. RILEY, AND MR. SULLIVAN VOTED NAY. - - - - Mr. Sullivan declared a recess at 9:51 p.m. The meeting reconvened at 10:04 p.m. BUILDINGS AND GROUNDS: Mr. Waugh MOTION was made by Mr. Sechrist and seconded by Mr. Pierce that the Board of Education approve the requests that have been received for the use of the school facilities by the following community groups: (1) Southern York County Regional Recreation Committee, Southern Middle School Auditorium, Tuesday, April 26, 1994 from 5 p.m. to 10 p.m. (2) Susquehannock High School Football Parents Club, high school cafeteria, Sunday, November 13, 1994 from 11 a.m. to 1 p.m. for set-up and 5 p.m. to 8 p.m. (3) S.Y.C. Youth Club, Southern Elementary School baseball field, Monday through Friday from 6 p.m. to dusk; Saturday from 8 a.m. to dusk; and Sunday afternoons, April through August 1994. (4) Warrior Boys Basketball Booster Club, High School Main and Auxiliary Gymnasiums, Saturday, June 4, 1994 from 9 a.m. to 1 p.m. (5) Warrior Boys Basketball Booster Club, High School Main and Auxiliary Gymnasiums, Saturdays, June 11, 18, and 25, 1994 from 9 a.m. to 11 a.m. (6) St. Jude Hospital, Southern Elementary School Parking Lot, Saturday, April 23, 1994 from 12 noon until 3 p.m. (7) A.G. Edwards & Sons, Inc., Susquehannock High School, Room 138, Tuesdays, May 17, 24, 31, 1994 at a cost of $25 per night. ATHLETICS: Mr. Riley MOTION was made by Mr. Sechrist and seconded by Mr. Riley that the Board of Education approve the summer weightlifting intramural program to begin June 22 and continue through August 12, 1994 pending approval in the final budget. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the Board of Education solicit community members according to policy #905 to advise the Board of Education reference the construction of a community sports complex. MOTION APPROVE BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS VOTED NAY. - - - - MOTION was made by Mr. Pierce and seconded by Mr. Sechrist that the Board of Education approve the 1994 Warrior Soccer Camp to be scheduled from July 25-29, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - NEW BUSINESS: MOTION was made by Mr. Waugh and seconded by Mr. Sullivan to table adoption of a meeting agenda format for the board meetings scheduled for the first Thursday of the month Committee-of-the-Whole meetings as recommended by Dan Pierce. ROLL CALL VOTE. MR. WAUGH AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST AND MR. SPANGLER VOTED NAY. MOTION FAILED. - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Gass that the Board of Education adopt the meeting agenda format for board meetings scheduled for the first Thursday of the month Committee-of-the-Whole meetings as recommended by Dan Pierce on a three month trial basis. (Copy in Minute Book) MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. SPANGLER, AND MR. WAUGH VOTED AYE. MRS. GRONCKI AND MR. SULLIVAN VOTED NAY. - - - - REPORTS OF REPRESENTATIVE APPOINTMENTS - - - - - - - - - - - - - - - - - - - - - - - -LEGISLATIVE COUNCIL: Mr. Riley reminded Board members of the Legislative Action meeting, Pennsylvania School Boards Association, 7:00 p.m., York Suburban High School Employees Cafeteria. YORK AREA VOCATIONAL-TECHNICAL SCHOOL: No Report LINCOLN INTERMEDIATE UNIT: Mr. Dubbs reported that the L.I.U. is looking for a new executive director. YORK AREA EARNED INCOME TAX BUREAU: No Report SOUTHERN YORK COUNTY REGIONAL PLANNING COMMISSION: No Report SOUTHERN REGIONAL RECREATION BOARD: No Report SECRETARY'S REPORT: Mr. Keagy distributed communications to and from the community and Board. Board members were reminded to return their financial statements to the Board Secretary by May 1, 1994. Minutes and an agenda from the Lincoln Intermediate Unit No. 12 were distributed. SUPERINTENDENT'S REPORT: No Report NOTES: None ANNOUNCEMENTS: Mr. Sullivan announced that the following staff members will be attending workshops from the Southern York County School District: 1. Linda Perry and Kris Robino, Leader Training for Systematic Training for Effective Parenting, June 8, 1994, Baltimore, MD, at a cost not to exceed $233.50 from Drug Free School Funds. 2. Lynda Howell and Beverly Opilo, Pennsylvania School Librarians Association Annual Conference, April 28-29, 1994, Hershey, PA, at a cost not to exceed $116.20 plus a substitute for each teacher for a total cost not to exceed $221.20. 3. Laura Fitz, Anger Control & Conflict Resolution Techniques, April 21, 1994, all expenses to come out of Drug Free School Funds. 4. Stacey Pilarski, Attention Deficit Disorder Workshop, April 22, 1994, Chambersburg, PA, at a cost not to exceed $52.40 plus a substitute for a total cost not to exceed $122.40. 5. Wendy Hewitt, Rosa Baer, Cassie Timcheck, Student Assistance Program Revitalization, Adolescent Gang Violence and Hate Groups, April 22, 1994, all expenses to come out of Drug Free School Funds. Mr. Sullivan shared information on Alliance for School Aid Partnership statement on Education Funding dated March 1994. Mr. Sullivan declared an executive session at 10:30 p.m. to discuss the a matter of discipline, meet and discuss negotiations, and student transportation. The meeting reconvened at 12:02 a.m. The meeting was adjourned at 12:03 a.m. Respectfully submitted, Dale R. Keagy Board Secretary