May 5, 1994 MINUTES OF MEETING The regular May 5, 1994 meeting of the Board of Education was held in the Southern Middle School Auditorium on the above date. President Jack Sullivan called the meeting to order at 7:31 p.m. Everyone was asked to pledge the flag. Members present at roll call were: Jeffrey Dubbs, Erek Gass, Jerri Groncki, Daniel Pierce, John Riley, Jan Sechrist, Larry Spangler, Jack Sullivan and Ed Waugh. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy, Assistant Superintendent of Schools, and Dale R. Keagy, Business Administrator/Board Secretary. The press was represented. PUBLIC COMMENT: The following addressed the Board: 1. Deb Conner, Spring Grove reference bus transportation for kindergarten. 2. Sandra Hartlaub, Glenville reference bus transportation 3. Ben Allen, Shrewsbury reference accountability, taxes 4. Charles Lehman, Glen Rock 5. Loretta Rappoldt, Glen Rock reference the budget 6. Mary Anne Winkelman, New Freedom reference the budget 7. Allan Bagnall, New Freedom 8. Don Hofler, New Freedom reference the budget 9. J.K. Blum, New Freedom OLD BUSINESS: MOTION was made by Mr. Gass and seconded by Mr. Waugh that the Board of Education approve the bill list in the amount of $698,052.81 (Check Nos. 33844-35117) as of 4/28/94. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Sullivan stated that discussion on the tentative 1994-95 General Operating Budget will be deferred until the Committee-of-the-Whole portion of the meeting. NEW BUSINESS: MOTION was made by Mr. Pierce and seconded by Jan Sechrist that the Board of Education approve request for leave with pay for Earle Wolfe to attend the Governor's Chapter 2 State Advisory Committee on May 25, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - COMMITTEE REPORTS: EDUCATION COMMITTEE - Mrs. Groncki MOTION was made by Mr. Spangler and seconded by Mr. Sechrist that the Board of Education authorize the administration to petition the Pennsylvania Department of Education under Act 80 for the following additional inservice dates: a. Tuesday, October 4, 1994, Full Day Inservice b. Tuesday, October 25, 1994, Early Dismissal c. Friday, May 5, 1995, Early Dismissal d. Tuesday, June 6, 1995, Early Dismissal MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Pierce that the Board of Education approve requests for students to attend the William Penn Performing Arts Program for two periods per day during the 1994- 95 school term: a. Ciara Ann Miller b. Kathryn Corinne DeVane MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education authorize the creation of the following supplemental contracts for Summer 1994 Curriculum Writing Projects with the stipulation that such projects may only proceed if the item is included as part of the final budget for 1994-95 as adopted by the Board of Education at a future meeting: a. High School (1) Industrial Drawing I, Grade 10, 11 and 12, 1 Teacher for 15 hrs. at $18/hr. = $270.00 1 Typist for 8 hrs. at $6.84/hr. = $ 54.72 (To be funded from Technology Budget) (2) Visual Communications II, III, IV, Grades 10, 11 and 12 1 Teacher for 15 hrs. at $18/hr. = $270.00 1 Typist for 8 hrs. at $6.84/hr. = $ 54.72 (To be funded from Technology Budget) (3) Industrial Drawing II, Grades 11 & 12 1 Teacher for 25 hrs. at $18/hr. = $450.00 1 Typist for 10 hrs. at $6.84/hr. = $ 68.40 (To be funded from Technology Budget) (4) Metal Technology II, III, IV, Grades 10, 11, and 12 1 Teacher for 15 hrs. at $18/hr. = $270.00 1 Typist for 8 hrs. at $6.84/hr. = $ 54.72 (To be funded from Technology Budget) (5) Wood Technology II, Grades 10, 11 and 12 1 Teacher for 15 hrs. at $18/hr. = $360.00 1 Typist for 8 hrs. at $6.84/hr. = $ 54.72 (To be funded from Technology Budget) (6) Business Administration, Grades 11 and 12 1 Teacher for 20 hrs. at $18/hr. = $360.00 1 Typist for 10 hrs. at $6.84/hr. = $ 68.40 (District Curriculum Writing Budget) b. Middle School (1) Update Computer Curriculum, Grades 7 and 8 1 Teacher for 40 hrs. at $19/hr. = $760.00 (Less $102.72 to be funded from Technology Budget) (2) Update Health Curriculum, Grades 6 and 8, 1 Teacher for 40 hrs. at $19/hr. = $760.00 (District Drug Free School Budget) c. Elementary (1) Revision of Science Curriculum, Grades K-5 8 (1/2 days) times 6 staff members = $1,800 at $37.50/day for sub (2) Communications Curriculum, Grades 4-6 14 (1/2 days) times 6 staff members at $37.50/day for sub = $3150 1 Typist at $7/hour times 70 hrs. = $ 490 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Gass that authorization for staff development inservice credit workshops for Summer 1994 be referred to the Committee-of-the-Whole meeting. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education approve the tentative list of students in the Class of 1994 be graduated pending satisfactory completion of all requirements for graduation and the recommendation of the high school principal. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - ESEA Chapter 2 update. No Report TRANSPORTATION: Mr. Gass Mr. Gass reported that two school bus signs have been placed along S.R. 516 near the "Fabie Stop". Labor was provided by Codorus Township. Signs were purchased by the District. FINANCE AND BUDGET: Mr. Gass MOTION was made by Mr. Sechrist and seconded by Mr. Riley that the Board of Education approve the 1994-95 Vo-Tech Budget. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. SPANGLER AND MR. WAUGH VOTED AYE. MR. SULLIVAN VOTED NAY. - - - - MOTION was made by Mr. Riley and seconded by Mr. Spangler that the Board of Education approve advertising for the following classes of bid: (a) Southern Middle School roof restoration, sixth grade wing. Work to be awarded for Summer 1994 pending budget approval. (b) Musical Instruments (1994-95) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education exercise proxy ballot as settlor of Pennsylvania Local Government Investment Trust. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Spangler that the Board of Education award the following classes of bid: (Copy in Minute Book) (a) General School Supplies (b) Art Supplies (c) Paper Supplies (d) Physical Education Supplies (e) Industrial Arts Supplies MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MR. PIERCE, MR. RILEY, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MRS. GRONCKI, MR. SULLIVAN AND MR. WAUGH VOTED NAY. - - - - Tax collector report as of March 31, 1994 was shared with the Board. Mr. Keagy stated that there were no budgetary transfers necessary at this time. Mr. Sullivan declared a recess at 9:10 p.m. The meeting reconvened at 9:25 p.m. PERSONNEL & POLICY: MOTION was made by Mr. Gass and seconded by Mr. Sechrist that the Board approve the following requests: 1. Board of Education appoint Dennis Williams as Tennis Instructor for the 1994 Summer Adult Education Program at the rate of $18 per hour for 1 hour (performed before July 1, 1994) and $19 per hour for 5 hours (performed after July 1, 1994). 2. Request for leave without pay from Sharon Jennings, full-time substitute teacher, Friendship Elementary School, for Friday, April 8, 1994 due to personal illness. 3. Request from Susan E. Bortner, Second Grade Teacher at Southern Elementary School, for leave without pay for June 8 (P.M.), 9 and 10, 1994. 4. Request for leave without pay from Kathleen Emdad, Reading Teacher at Southern Elementary School, to begin on or about Friday, May 20, 1994 for reasons of personal health. 5. Board of Education adopt a resolution of commendation to be presented to Michael Scott Leonard and Michael Lloyd, Valedictorian and Salutatorian, Susquehannock High School, Class of 1994. 6. Board of Education adopt a resolution of commendation for the following students who have qualified as Finalists in the National Merit Scholarship Program Competition: a. Elizabeth Bintrim b. Michael Leonard 7. Board of Education approve a deferred salary (tax sheltered annuity) arrangement with Mass Mutual, Inc. MOTION APPROVE BY UNANIMOUS ROLL CALL VOTE - - - - Approval of bus drivers was deferred to the next meeting. Action on adoption of a district emergency plan was deferred until the next Committee-of-the-Whole meeting. MOTION was made by Mrs. Groncki and seconded by Mr. Gass that the Board of Education approve a 1/2 day of leave without pay for Cheryl Taromina due to illness. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - BUILDINGS AND GROUNDS: Ed Waugh MOTION was made by Mr. Sechrist and seconded by Mr. Waugh that the Board of Education approve request for use of the school facilities by the following community groups: a. Warrior Softball Booster Club, Susquehannock High School softball field and auxiliary gymnasium with batting cage, Monday through Friday, June 20 to July 1, 1994 from 9 a.m. to noon. b. Glen Rock American Legion Baseball Team, Susquehannock High School Baseball Field, Saturday and Sunday, May 28 and 29, 1994, 9 a.m. to 5 p.m. c. Boys Basketball Booster Club, Southern Middle School Gymnasium, Monday through Friday, June 20 to 24, 1994 from 8:30 a.m. to 12 noon. d. Parent-Teacher Organization, Friendship Elementary School and Grounds, Friday, May 20, 1994 from 5 p.m. to 7 p.m. and Saturday, May 21, 1994 from 7 a.m. to 5 p.m. e. St. Jacobs Stone Church, Friendship Elementary School large baseball field, Sundays, May through August, 1994 from 12:30 p.m. to 6 p.m. f. SYC Youth Club, Friendship Elementary School baseball fields, April through August 1994, Monday through Friday from 6 p.m. until dusk and Saturdays, 8 a.m. to dusk. g. Girls Basketball, Susquehannock High School Main Gymnasium, Wednesdays, June 15, 29, July 6, 13, 20, 27, August 4, 1994 from 6 p.m. to 8 p.m. h. Mason-Dixon Soccer League, Susquehannock High School Soccer Field, Saturdays and Sundays, August 20 to November 20, 1994 from 1 p.m. to 6 p.m. i. Susquehannock High School Band Program, Susquehannock High School Auditorium, Tuesday, May 31, 1994 from 6:30 p.m. to 9 p.m. j. SYC Regional Planning Commission, Susquehannock High School Cafeteria, Tuesday, May 31, 1994 from 7 p.m. to 9:30 p.m. The following items were shared with the Board: a. April water test report b. Report that local fire companies will be touring campus buildings and grounds on Thursday, May 12, 1994 at 7 p.m. c. Copies of semi-annual "Environmental Issues." The following items were deferred to the Committee-of-the-Whole meeting. a. Discussion to offer Warriors Fastpitch Softball Camp from June 20 to July 1, 1994 sponsored by Warrior Softball Booster Club b. Recommend the Board of Education enter into a memorandum of understanding with the Southern York County Education Association to establish salaries for Girl's Soccer Coaches. c. Review the 1994-95 Athletic Budget. d. Share the 1993/94 Winter Sports Coaches Summaries. SECRETARY'S REPORT: Mr. Keagy shared the following with the Board: a. Letter of resignation received from Nancy Ellis, Third Grade Teacher at Friendship Elementary School, due to retirement, effective at the end of the 1993-94 school term. b. Receipt of communication from New Freedom Borough Secretary reference Act 511 Taxes. c. Communications to and from residents and board members. d. Copy of the Southern York County Joint School Authority Audit dated November 30, 1993. SUPERINTENDENT'S REPORT: Dr. Hupper shared the following with the Board: a. The Susquehannock Courier won the Gold Crown Award from the Columbia Scholastic Press Association, Columbia University. b. Students from Susquehannock High School placed third in the Shippensburg Math Contest. c. Students from Susquehannock High School and Southern Middle School will participate with the York Youth Symphony at Carnegie Hall on May 8, 1994 at 2 p.m. d. The junior varsity students on the Technology Education Team from Susquehannock High School qualified for national level competition in the 1994 Test of Engineering Aptitude, Mathematics, and Science administered at Bucknell University on March 12, 1994. ANNOUNCEMENTS: a. Jacquelyn Stohler, Head Cook at Southern Elementary School, has earned the designation "Manager" as determined by the Pennsylvania School Food Service Association. b. Pennsylvania Economy League, News and Views, February/ March 1994. c. Southern York County Regional Planning Commission minutes of their March 1, 1994 meeting. d. Research Bulletin, "Why Blame Schools?". e. Southern Middle School P.T.S.O. Powwow, dated April 22, 1994. f. Share copy of Third Quarter Guidance Department Report. g. Share copy of Unofficial Chapter 1 and Chapter 2 Summary Report on Pennsylvania Department of Education Monitoring Visit on April 14 and 15, 1994. h. Share copy of SES PTO Newsletter, April 1994. i. Share copy of Susquehannock High School Courier, March/April 1994. j. Share copy of Susquehannock High School List of Finalists, Semi-Finalist and Commended Students on PSAT/National Merit Scholarship Qualifying Program from 1986 through 1994. k. Share Student Attendance Summary as of third marking period and seven year history on unexcused absences. l. Share Susquehannock High School Diversified Occupations Third Quarter Report. m. Share copy of proposed 1994-95 Susquehannock High School class loads for students and staff assignments. n. Share copy of Susquehannock High School Third Marking Period In-School Suspension Report. o. Michael Scott Leonard and Michael L. Lloyd are named Valedictorian and Salutatorian, Susquehannock High School, Class of 1994. p. Share copy of Susquehannock High School Guidance Sophomore Newsletter, April 1994. The meeting was recessed at 9:45 until Monday, May 10 at 7:30 at which time a meeting of the Personnel and Policy Committee will meet to conduct a student hearing. The hearing will be followed at 8:30 by a meeting of the Transportation Committee to discuss a personnel matter. Mr. Sullivan declared a meeting of the Committee-of-the-Whole at 9:46 p.m. Mr. Sullivan turned the gavel over to Mr. Gass, Chairperson of the Finance and Budget Committee. Dr. Hupper shared a memo listing new information and suggested addendums to the 1994-95 tentative budget in response to Board request to find additional expenditure reductions. (Copy in Minute Book) MOTION was made by Mr. Waugh and seconded by Mr. Riley that the Basic Skills -High School - $5,000 be deleted from the budget. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. SECHRIST AND MR. SPANGLER VOTED NAY. - - - - MOTION was made by Mr. Sullivan and seconded by Mr. Riley that the Kindergarten Noon Run ($84,850), the Athletic Trainer ($12,500) remain in the budget, and Technology Budget be reduced to $55,000. MR. GASS AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. SPANGLER AND MR. WAUGH VOTED NAY. MOTION FAILED - - - - MOTION was made by Mr. Spangler and seconded by Mr. Gass that the Kindergarten Noon Run ($84,850), the Athletic Trainer ($12,500), and Technology Budget ($100,000) remain in the budget. MR. DUBBS, MR. GASS, MR. SPANGLER AND MR. SULLIVAN VOTED AYE. MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, AND MR. WAUGH VOTED NAY. MOTION FAILED. - - - - MOTION was made by Mr. Sullivan and seconded by Mr. Gass that the Kindergarten Noon Run ($84,850), the Athletic Trainer ($12,500) remain in the budget, and Technology Budget remain frozen at ($100,000) pending review of a comprehensive long range plan. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. SECHRIST VOTED NAY. - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Dubbs that the following six (6) budget items not be cut from the budget: 1. Charge for driver education 2. Community Newsletter remain at 6 issues 3. Reduction in contracted days for guidance counselors 4. Reduction in the total provision for athletic salaries 5. Charge a fee for loaning musical instruments 6. Expanded hours of elementary library aide MR. DUBBS, MR. PIERCE, MR. SECHRIST AND MR. SPANGLER VOTED AYE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. - - - - MOTION was made by Mr. Sullivan and seconded by Mr. Waugh that administrators salaries be frozen at 1993-94 levels and they be required to pay $240 of medical insurance premiums. MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. GASS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED NAY. MOTION FAILED. - - - - MOTION was made by Mr. Sullivan and seconded by Mr. Riley that administrators salaries be frozen at 1993-94 levels. MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED NAY. - - - - MOTION was made by Mr. Sullivan and seconded by Mrs. Groncki that the Finance and Budget Committee recommend to the Board that the following changes be made to the tentative budget. a. The items in Dr. Hupper's memorandum (copy attached) be deleted from the General Fund budget, except as modified by previous motions in this meeting. b. In addition to these budget cuts, the Board will strive for more reduction to reach a tax increase level of one mill. MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED NAY. - - - - MOTION was made by Mr. Riley and seconded by Mr. Pierce to adjourn the meeting at 12:15 a.m. Respectfully submitted, Dale R. Keagy Board Secretary