May 26, 1994 MINUTES OF MEETING The regular May 26, 1994 meeting of the Board of Education was held in the Southern Middle School Auditorium on the above date. President Jack Sullivan called the meeting to order at 7:31 p.m. Everyone was asked to pledge the flag. Members present at roll call were: Jeffrey Dubbs, Erek Gass, Jerri Groncki, Daniel Pierce, John Riley, Jan Sechrist, Larry Spangler, Jack Sullivan and Ed Waugh. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy Assistant Superintendent, and Dale R. Keagy, Business Administrator/Board Secretary. The press was represented. President Sullivan asked for any additions or corrections to the following minutes: A. March 30, 1994 Education Committee Meeting B. April 7, 1994 Committee-of-the-Whole Meeting C. April 11, 1994 Finance & Budget Committee Meeting D. April 13, 1994 Personnel and Policy Committee Meeting E. April 14, 1994 Personnel and Policy Committee Meeting F. April 21, 1994 Board Meeting G. May 5, 1994 Board Meeting/Committee-of-the-Whole Meeting H. May 9, 1994 Personnel and Policy Committee Meeting and Transportation Committee Meeting MOTION was made by Mr. Riley and seconded by Mr. Spangler that the minutes be approved as presented. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Riley presented the Treasurer's Report. MOTION was made by Mrs. Groncki and seconded by Mr. Gass that the Board of Education approve the Treasurer's Report. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - OFFICIAL VISITORS: Mr. Sullivan welcomed visitors attending the meeting. PUBLIC COMMENT: Mr. Sullivan requested that an update on the budget be presented prior to the public comment period. MOTION was made by Mr. Sechrist and seconded by Mr. Gass that the Board of Education discuss changes in the budget prior to public comment to allow the public to be informed. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - There was a discussion about items to be added to the tentative budget and tax structure. The following addressed the Board: 1. Cathy Boyd, New Freedom reference Support Staff Association 2. Donna Wallen, Glen Rock reference the budget 3. Joan Crouse, New Freedom reference effective board members 4. Kathy Arbogast, Shrewsbury reference special education cuts 5. Bob Elmiger, Glen Rock reference the budget 6. Maria Elmiger reference the budget 7. John Ennis, New Freedom reference the budget 8. Mindy Fishel, Shrewsbury reference cross country 9. Ann Thoman, Glen Rock reference the budget 10. Mary Anne Winkelman, New Freedom reference the budget 11. Bob Wehr, New Freedom reference the budget 12. Cindy Crisman, Glen Rock reference the budget. 13. Tina Hartley, Glen Rock reference the budget 14. Sarah Webb, New Freedom reference the budget 15. Kate Darby, New Freedom reference the budget 16. Roger Snodgrass, New Freedom reference the budget President Sullivan declared a recess at 9:34 p.m. The meeting reconvened at 9:47 p.m. 17. Loretta Rappoldt, Glen Rock reference the budget 18. Joyce Myers, Spring Grove reference the budget 19. C.L. Sherry, New Freedom reference the budget 20. Alfred Michenzi, Glen Rock reference the budget 21. Carroll Nace, Glen Rock reference the budget 22. Carl Nielsen, New Freedom reference the budget 23. John Alexander, Shrewsbury reference the budget 24. Mary Lou Alzentzer, Glen Rock reference the budget 25. Trudy Zampier, Shrewsbury reference education 26. Randall Hall, New Freedom 27. Andy Deffendall, Glen Rock reference golf 28. Jeff Blum, New Freedom reference budget committees 29. Linda Yoakum, Shrewsbury 30. David Albright, Glen Rock reference general comments OLD BUSINESS MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education approve the bill list in the amount of $528,120.32 (Check Nos. 35118 - 35401) as of 05/20/94. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - COMMITTEE REPORTS: EDUCATION: Mrs. Groncki MOTION was made by Mrs. Groncki and seconded by Mr. Pierce that the Board of Education authorize the following professional staff development inservice credit workshops for summer 1994 based on staff pre-registrations received: 1. (ADAPT) A Developmental Activity Program for Teachers (Grades 3-12), August 1, 2, and 3 (a.m.), 1994. 2. Management and Discipline (Grades K-12), August 8, 9, and 10 (a.m.), 1994. 3. Learning Styles: Implications and Accommodations for Instruction (Grades K-12), August 18, 19, and 22 (a.m.), 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education adopt the following textbooks for the 1994-95 school year: 1. Susquehannock High School a. English Literature, Grade 10, Elements of Literature 3rd Course, Holt, Rinehart and Winston, Copyright 1993. b. Honors Geometry, Grade 9, Geometry - Applications and Connections, Burrill, Cummins, Kanold, Yunker, Glencoe - Merrill, Copyright 1993. c. American History I and II, Grades 10 and 11, History of the United States, Vol. 2, "Civil War to the Present," Houghton Mifflin Company, Copyright 1992. d. Visual Communications, Grades 10, 11 and 12, Graphic Communications, Goodheart-Wilcox Co., Inc., Copyright 1989. e. Business Administration, Grades 11 and 12, Business Principles and Management, South-Western Publishing Co., Ninth Edition, Copyright 1990. 2. Southern Middle School; Health, Grades 6 and 8, Health for Life, Scott, Foresman, and Company, Copyright 1992 and 1994 respectively. 3. Elementary School; Science, Grades K-5, Science Horizons, by Silver Burdett, Copyright 1993. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - ESEA Chapter 2 update. No Report TRANSPORTATION, HEALTH, AND SAFETY: Mr. Gass Mr. Sullivan reported that an executive session was held with representatives of Laidlaw Transit Inc. ATHLETIC: MOTION was made by Mr. Sechrist and seconded by Mr. Pierce that the Board of Education approve the 1994-95 athletic budget. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - FINANCE AND BUDGET: Mr. Gass MOTION was made by Mr. Sechrist and seconded by Mr. Gass that the Board of Education adopt the 1994-95 general fund budget at this meeting. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Sechrist that the tentative 1994-95 budget be approved, except as recommended by the Finance and Budget Committee 5/5/94, subject to the following additional alterations: 1. restoration of $15,000 to support 7th and 8th grade sports activities 2. restoration of $16,000 for remedial (that is, instructional) aids. 3. restoration of funds to accomplish a 50%/50% split of musical instrument rental fee. 4. all budgeted funds shall be available for use in accordance with the Commonwealth School Code of 1949, as amended. 5. the services of four additional omnibuses, of a rated capacity of no less than 72 passengers each, be budgeted, but be subject to activation only if required to relieve the current "double busing" situation. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST AND MR. SPANGLER VOTED AYE. MR. WAUGH AND MR. SULLIVAN VOTED NAY. - - - - MOTION was made by Mr. Gass and seconded by Mr. Spangler that the 1994-95 Southern York County School District budget be financed as it was for the 1993-94 Fiscal Year, subject to the following: 1. alterations in fee income, identified during the recent budget discussions, be accepted and applied. 2. the real estate millage tax be increased to 14.65 mills on each dollar of assessment. 3. the occupation privilege tax be increased to 1150 mills on each dollar of assessment. 4. the estimated capital surplus be set at the overage of the estimated income as compared to the budgeted expenditures. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. SECHRIST AND MR. SPANGLER VOTED AYE. MR. RILEY, MR. WAUGH AND MR. SULLIVAN VOTED NAY. - - - - MOTION was made by Mr. Gass and seconded by Mrs. Groncki that the Board of Education approve exonerations and refunds. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Dubbs and seconded by Mr. Gass that the Board of Education adopt a resolution to establish additional Act 511 and Section 679 tax levies as follows: (Copy in Minute Book) 1. Act 511 a. Per Capita: $5.00 b. Wage and Income Tax: one half of one percent c. Real Estate Transfer Tax: one half of one percent 2. Section 679: Per Capita, $5.00 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - (Note: Real estate and occupation tax rates were established in a previous motion.) Mr. Keagy shared a report on tax collections and billings. MOTION was made by Mr. Gass and seconded by Mr. Spangler that the Board of Education approve budget transfers as presented. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Keagy present a review of the year-to-date cafeteria report as of April 1994. MOTION was made by Mr. Sechrist and seconded by Mr. Spangler that the Board of Education authorize the administration to advertise for the following bid: Athletic Supplies. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Sullivan stated that the state audit of years ending 1991 and 1992 will begin on June 2. PERSONNEL AND POLICY: MOTION was made by Mr. Spangler and seconded by Mr. Pierce that the Board of Education approve the following bus drivers for the 1993-94 school year: 1. Thomas Ruby 2. Lynn Beaver 3. Mary Lucabaugh 4. Scott McCloskey 5. Michael Sheads MR. DUBBS, MR. PIERCE, MR. SECHRIST AND MR. SPANGLER VOTED AYE. MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MR. GASS ABSTAINED. MOTION FAILED. - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Pierce that action on the bus driver be tabled. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. SPANGLER VOTED NAY. - - - - MOTION was made by Mr. Waugh and seconded by Mr. Gass that the Board of Education approve the addition of Tina M. Fidler to the substitute teacher aide list for 1993- 94. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Spangler that the Board of Education adopt a district emergency operation plan. (Copy in Minute book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Riley that the Board of Education act to establish discipline for a ninth grade male student as follows: 1. In-school suspension until June 17 2. Therapy and counseling 3. Probation for the 94-95 school year 4. Monthly progress reports MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Gass introduced an employee incentive plan for Board review. MOTION was made by Mr. Sullivan and seconded by Mr. Gass that the Board of Education set the 1994-95 salary for treasurer at $1,425. MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. PIERCE, MR. RILEY, AND MR. SPANGLER VOTED NAY. - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Waugh that the Board of Education elect John Riley Treasurer for the 1994-95 school year. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. RILEY ABSTAINED. - - - - MOTION was made by Mr. Sechrist and seconded by Mrs. Groncki that the Board of Education authorize the broadcast of meetings of the Board of Education on Cable Channel 20. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Waugh that the Board of Education authorize the video taping of all activities where possible for broadcast on Cable Channel 20. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - BUILDINGS AND GROUNDS: Mr. Waugh No Report ATHLETICS: Mr. Riley MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education approve request to offer Warriors Fastpitch Softball Camp from June 20 to July 1, 1994, sponsored by Warrior Softball Booster Club. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education enter into a memorandum of understanding with the Southern York County Education Association to establish salaries for Girl's Soccer Coaches for the 1993-94, 1994-95, and 1995-96 school years. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - 1993-94 Winter Sports Coaches Summaries were shared with the Board. REPORTS OF REPRESENTATIVE APPOINTMENTS - - - - - - - - - - - - - - - - - - - - - - - -LEGISLATIVE COUNCIL: John Riley Mr. Riley shared a legislative memo dated May 12, 1994 from Pennsylvania School Boards Association reference "Update on School Funding; Lobby Day at Capitol, June 7." MOTION was made by Mr. Waugh and seconded by Mrs. Groncki that the Board write a letter to Senator Bortner expressing their dissatisfaction that Senator Bortner voted against state funded mandates. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - YORK AREA VOCATIONAL-TECHNICAL SCHOOL: Ed Waugh Mr. Waugh shared a Mini-Board Report dated April 28, 1994, Operating Committee Meeting. LINCOLN INTERMEDIATE UNIT: No Report YORK AREA EARNED INCOME TAX BUREAU: No Report SOUTHERN YORK COUNTY REGIONAL PLANNING COMMISSION: No Report SOUTHERN REGIONAL RECREATION BOARD: No Report SECRETARY'S REPORT: Mr. Keagy reported that all required Ethics Statements have been received by the Board Secretary by May 1, 1994. The following were distributed to the Board: 1. Copies of minutes and agendas received from Lincoln Intermediate Unit No. 12. 2. Communications to and from citizens and board members. SUPERINTENDENT'S REPORT: No Report NOTES: None ANNOUNCEMENTS: A. The following staff members have been approved to attend conferences as noted: 1. Jan Godfrey and Sharon Hopkins, "Math Their Way," Dallastown School District, July 18-22, 1994, total registration and supplies $534. 2. Rose DeGregorio and Susan Bortner, "How to Develop Your Own Spelling Program Where Students Are Doing a lot of Writing," Lampeter-Strasburg School District, August 11, 1994, registration and supplies, $86. 3. Linda Bailey and Jacquelyn Stohler, Pennsylvania State University Food Service Institute, July 10-14, 1994, University Park, PA. Cost not to exceed $987. MOTION was made by Mr. Dubbs and seconded by Mr. Sechrist to adjourn the meeting at at 12:45 a.m. Respectfully submitted, Dale R. Keagy Board Secretary