June 2, 1994 MINUTES OF MEETING COMMITTEE-OF-THE-WHOLE The June 2, 1994 Committee-of-the-Whole meeting of the Board of Education was held in the Southern Middle School Auditorium on the above date. President Jack Sullivan called the meeting to order at 7:30 p.m. Everyone was asked to pledge the flag. Members present at roll call were: Erek Gass, Jerri Groncki, John Riley, Jan Sechrist, Ed Waugh, and Jack Sullivan. Absent at roll call were: Jeffrey Dubbs, Daniel Pierce, and Larry Spangler. Mr. Spangler arrived at 7:38 and Mr. Pierce arrived at 8:31. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy, Assistant Superintendent of Schools, and Dale R. Keagy Business Administrator/ Board Secretary. The press was represented. MOTION was made by Mrs. Groncki and seconded by Mr. Sechrist that the Board of Education approve the minutes of the May 19, 1994 budget hearing. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - PUBLIC COMMENT: The following addressed the Board: 1. Cecile Fetters, Spring Grove reference Track and Field Booster Club request for juke box in cafeteria. 2. Taryn Zimmerman, Glen Rock reference student on the school board. 3. Deborah Johnson, Shrewsbury reference tax increase Mr. Spangler entered the meeting. OLD BUSINESS: MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the Board of Education approve the bill list in the amount of $181,943.26 (Check Nos. 35402- 35493) as of May 27, 1994. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - NEW BUSINESS: Dr. Hupper shared information reference the hiring of Dawn Hudak, third grade teacher at Friendship Elementary School to fill the position of a retiring staff member. MOTION was made by Mr. Sechrist and seconded by Mr. Spangler that the Board of Education approve the appointment of Dawn Hudak, third grade teacher at Friendship Elementary School, Step 1, Instructional I, for the 1994-95 school year. MR. SECHRIST, MR. SPANGLER AND MR. SULLIVAN VOTED AYE. MR. GASS, MRS. GRONCKI, AND MR. RILEY VOTED NAY. MR. WAUGH ABSTAINED. MOTION FAILED. _ _ _ _ Mr. Sullivan requested that this appointment be discussed further during the education committee report. MOTION was made by Mr. Gass and seconded by Mr. Spangler that the appointment of Dawn Hudak be revisited following the education committee report. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - COMMITTEE REPORTS: EDUCATION: Mrs. Groncki Mr. William Linnane, high school principal reported to the board reference proposed lunch schedule for 1994-95. MOTION was made by Mr. Sullivan and seconded by Mr. Spangler that the Board of Education approve the proposed lunch schedule for 1994-95 at Susquehannock High School and authorize the high school administration to proceed with option #4 as recommended. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Linnane report on the proposed course change policy. MOTION was made by Mr. Sullivan and seconded by Mr. Gass that the Board of Education approve proposed course change policy as presented by the high school administration and authorize changes as recommended. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sullivan and seconded by Mr. Spangler that the Board of Education authorize the administration to participate in the 1994-95 LIU Consortium for the following federal programs for the amounts indicated: a. Title II, Dwight D. Eisenhower Math/Science, $7,524. b. Drug Free Schools and Community Act, $11,961. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Sullivan that the board of Education authorize the administration to file the following 1994-95 Federal Program Applications for the amounts indicated: a. ESEA Chapter 1 $155,141 b. ESEA Chapter 2 $ 11,441 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sullivan and seconded by Mr. Sechrist that the Board of Education approve amendments proposed to the District's Act 178 Plan for Continuing Professional Staff Development. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Spangler that the Board of Education approve an in-home schooling affidavit for Alicia Householder, SHS/9, for the balance of the 1993-94 school year. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sullivan and seconded by Mr. Spangler that the Board of Education grant preliminary approval of the Susquehannock High School Foreign Language field trip to France, March 16-24, 1995. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Pierce entered the meeting MOTION was made by Mr. Gass and seconded by Mr. Sullivan that there be established an "Educational Delivery Systems Review Committee" to examine possible alternate means of delivering equal (to) or better educational programs than now in place, and throughout all school programs, at reduced costs. This should include, but not be limited to, increased use of technology and decreased use of labor. Further, that the Chairman of the Committee be a person involved occupationally with education (if possible) and that the person be neither an employee nor a Board Director of the School District. The Committee shall have eight other members of whom one each will be appointed by action of each of the PT(S)O organizations, and four shall be members of the community who have no children in school. Following discussion, Mr. Gass withdrew his motion and Mr. Sullivan withdrew his second. MOTION was made by Mr. Sechrist and seconded by Mr. Sullivan that the Board of Education authorize the technology committee to review incorporating ideas proposed in Mr. Gass's proposal of establishing an educational delivery systems review. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Gass shared a proposed elementary school educational initiative for increased technology usage. (Copy in Minute Book) MOTION was made by Mr. Sullivan and seconded by Mr. Spangler that the Board of Education authorize the technology committee to look at feasibility and costs associated with the proposed elementary school educational initiative for increased technology usage and report to the Board with comprehensive comments. MOTION APPROVED BY ROLL CALL VOTE. MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. GASS ABSTAINED. - - - - ESEA Chapter 2 Update. No Report Mr. Murphy reported that he had received two applications for the Strategic Planning Committee. Dr. Hupper shared two request from faculty members to conduct tutoring on campus during the summer months. MOTION was made by Mr. Sechrist and seconded by Mr. Pierce that the Board of Education approve Judy Alwine and Jan Nemshick to conduct private tutoring during the summer months using district facilities. MOTION APPROVED BY ROLL CALL VOTE. MRS. GRONCKI, MR. PIERCE, MR. SECHRIST, MR. SPANGLER AND MR. SULLIVAN VOTED AYE. MR. GASS, MR. RILEY, AND MR. WAUGH ABSTAINED. - - - - MOTION was made by Mr. Gass and seconded by Mr. Sechrist that the Board of Education approve the appointment of Dawn K. Hudak, third grade teacher at Friendship Elementary School, at Step I, Instructional I, for the 1994-95 school year. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Sullivan called a recess at 9:16 p.m. The meeting reconvened at 9:30 p.m. TRANSPORTATION: Mr. Gass led a discussion reference use of additional buses as allowed for in the 1994-95 budget. MOTION was made by Mr. Spangler and seconded by Mr. Sechrist that the Board of Education approve the addition of two additional buses to the fleet for the 1994-95 school year. (Increase from twenty-five to twenty-seven) MR. GASS, AND MR. PIERCE VOTED AYE. MRS. GRONCKI, MR. RILEY, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. - - - - FINANCE AND BUDGET: Mr. Keagy presented an update of the tax and revenue anticipation note as authorized by the board on May 19, 1994. (For action 6/16) Mr. Keagy shared a recommendation for insurance coverage for the 1994- 95 fiscal year. MOTION was made by Mr. Gass and seconded by Mr. Sechrist that the Board of Education adopt the insurance program as summarized and award school leaders liability insurance to ERC for coverages as noted. (Copy in Minute Book) MR. GASS, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MRS. GRONCKI, MR. PIERCE, MR. RILEY, AND MR. SULLIVAN VOTED NAY. MR. WAUGH ABSTAINED. MOTION FAILED. - - - - MOTION was made by Mr. Gass and seconded by Mr. Spangler that the Board of Education address the insurance program and awards for coverage at the next regular board meeting. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Sullivan requested acting on an item on the agenda under personnel and policy at this time to allow for students to be free to leave the meeting. MOTION was made by Mr. Sullivan and seconded by Mrs. Groncki that the Board of Education approve a request from Susquehannock High School Student Council to place a student as a non-voting member of the Board of Education public meetings during the 1994-95 school year. MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. RILEY VOTED NAY. - - - - Mr. Keagy reported that bids for renovating the Southern Middle School roof will be opened on June 10. (For action 6/16) Mr. Gass requested that discussion on the following motions be deferred until another time. a. Expenditure review motion b. Post-budget adoption items review motion PERSONNEL AND POLICY: MOTION was made by Mr. Sullivan and seconded by Mr. Pierce that the Board of Education appoint the following staff members to the supplemental contracts as noted: a. Pam Ebersbach, summer curriculum writing -business administration, 20 hours at $18/hour. b. Laura Stiles, summer curriculum typist, 52 hours at $6.84/hour. c. David Hortman, summer curriculum writing - industrial drawing I & II, 40 hours at $18/hour. d. John Loucks, summer curriculum writing - visual communications, 15 hours at $18/hour. e. Garth Hoffman, summer curriculum writing - wood technology, 15 hours at $18/hour. f. Daniel Quinn, summer curriculum writing - metal technology, 15 hours at $18/hour. g. William Jones, summer curriculum writing - update computer curriculum, grades 7 and 8, 30 hours at $19/hour. h. Bradley Zartman, summer curriculum writing -update computer curriculum, grades 7 and 8, 10 hours at $19/hour. i. Mark McCusker, summer curriculum writing - update health curriculum, grades 6 and 8, 20 hours at $19/hour. j. Steve Funk, summer curriculum writing - update health curriculum, grades 6 and 8, 20 hours at $19/hour. k. Cathy Boyd, typist, elementary communications curriculum for grades 4-6, 70 hours at $7/hour. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Pierce that the Board of Education appoint the following individuals to serve as summer maintenance/custodian staff: a. Maintenance staff at $5.50/hour, 35 hours/week (1) Brian Annis (2) Michael Deveney (3) Kevin Krebs (4) Jason Miller (5) Scott Seiple (6) Andrew Stiffler b. Custodian staff at $4.25/hour, 35 hours/week (1) Troy Engle (2) Joshua Edwards (3) Ethan Snyder MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Note: Above item b-1 was listed incorrectly on agenda for this meeting. MOTION was made by Mr. Waugh and seconded by Mrs. Groncki that the Board of Education table action on approval of additional bus drivers for the 1993-94 school year until the next meeting. MOTION APPROVED BY ROLL CALL VOTE. MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. GASS ABSTAINED. - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Sullivan that the Board of Education authorize the employment of half day substitutes during the 1994-95 school year as indicated below for the writing of the following elementary curriculum projects: a. Revision of Science Curriculum, Grades K-5, 8 (1/2 days) X 6 staff members at $37.50 = $1,800. b. Communications Curriculum, Grades 4-6, 14 (1/2 days) X 6 staff members at $37.50 = $3,150. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Waugh that the Board of Education appoint the following individuals to the community advisory committees as listed: a. Community Adult Education, effective July 1, 1994 (1) Sue Anderson (1 year) (2) Katherine Lore (2 years) b. Sports Complex (1) Patrick Fero (2) Sterling Gochnauer (3) Michael J. Hare (4) Kevin M. Platts, Sr. (5) Richard Riley MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Waugh that the Board of Education approve Cindy Crisman as an addition to the substitute teacher aide list for the 1993-94 school year. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Spangler that the Board of Education approve request of the Susquehannock High School track booster parents groups to put a juke box in the high school cafeteria. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Spangler that the Board of Board of Education approve the following job descriptions: a. Secretary to the Building Principal b. Clerk c. Library Clerk d. Instructional Support Teacher MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sullivan and seconded by Mrs. Groncki that the Board of Education fix the salaries for the following positions for 1994-95: a. Custodians b. Maintenance Staff c. Secretaries d. Bookkeepers MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Spangler and seconded by Mr. Pierce that the Board of Education consider some minor adjustment to the administration staff salaries. MR. PIERCE, AND MR. SPANGLER VOTED AYE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. - - - - MOTION was made by Mr. Sullivan and seconded by Mrs. Groncki that the Board of Education make the following modifications and/or changes per the 1994-95 budget: a. Create the position of Instructional Support Teacher at Friendship Elementary School b. Modify the following supplemental contracts for the staff members as listed: From To (1) Alan Beily 211 days 203 days (2) Rosa Baer 211 days 203 days (3) Wendolyn Hewitt 211 days 203 days (4) Jean Lippy 203 days 197 days (5) Carl Markel 203 days 197 days (6) Linda Perry 195 days 191 days (7) Kris Stevenson 195 days 191 days (8) Marlene Stubanas 244 days 225 days (9) Lynda Howell 195 days 191 days 10) Barbara Zaepfel 195 days 191 days (11) Beverly Opilo 195 days 191 days (12) Eleanor Lawyer 195 days 191 days c. Modify the number of work days for the two library clerks from 195 days to 191 days per year. d. Modify the part-time art teacher contract from 85% to 75%. e. Modify the number of contract days for teacher aides to 180 days. f. Implementation of summer hours for all support staff. MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SPANGLER, AND MR. SULLIVAN VOTED AYE. MR. SECHRIST AND MR. WAUGH VOTED NAY. - - - - MOTION was made by Mr. Spangler and seconded by Mr. Pierce that the Board of Education request the administration to investigate ways to retain the special education aide at Southern Middle School and to report back to the board in two weeks as to where funds could be reallocated. MOTION APPROVED BY ROLL CALL VOTE. MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MR. GASS, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Gass that the Board of Education adopt a resolution of commendation for the following student groups at Susquehannock High School: a. Susquehannock Courier, Shannon Spangler, 1992-93 editor and Jana Hartley, Advisor, for the Columbia Scholastic Press, Gold Crown Award. b. Susquehannock High School junior varsity 1994 TEAMS (Test of Engineering Aptitude, Mathematics and Science Team) for earning a score that qualified them to compete at the National Level. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sullivan and seconded by Mrs. Groncki that the Board of Education present the above resolutions of commendations to recipients at the June 16, Board meeting. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Riley lead a discussion reference policies 005, 008, 616, 335, 435, and 535. MOTION was made by Mr. Riley and seconded by Mr. Spangler that the Board table action on the policies 005, 008, 616, 335, 435, and 535 and review at another meeting. MOTION APPROVED BY ROLL CALL VOTE. MRS. GRONCKI, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. GASS AND MR. RILEY VOTED NAY. - - - - Mr. Gass shared a proposal for an employee incentive bonus plan with members of the Board. BUILDINGS AND GROUNDS MOTION was made by Mr. Sechrist and seconded by Mr. Gass that the Board of Education approve request that was received for the use of the school facilities by the following community group; Southern York County Youth Club, Susquehannock High School football facilities for the Central Pennsylvania Midget Football League, Saturdays, September 10, October 1, 15, 22 and 29, 1994 from 4:30 p.m. to 10:30 p.m. as well as Sundays, November 5 and 12, 1994 from 4:30 p.m. to 10:30 p.m. Fee charged will be on an actual cost basis. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sullivan and seconded by Mr. Pierce that the Board of Education declare the list of used furniture and equipment as surplus and authorize the same to be sold at the Lincoln Intermediate Unit No. 12 auction on June 25, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - ATHLETICS: Mr. Riley shared information reference the student/parent contract for athletics. (For action 6/16) SECRETARY'S REPORT: Mr. Keagy reported on the following: A. Letters of resignation received from the following staff for the positions as noted: 1. Ronald W. Jones, Head Boys Varsity Basketball Coach. 2. Tripp Phillips, Director Susquehannock High School All-School Play and Music Theatre. B. The Southern York County School District received twenty-two computers as a donation from the Defense Distribution Region East, New Cumberland, at an estimated value of $36,476 per communication from Darryl Engler. SUPERINTENDENT'S REPORT: No Report NOTES: A. Share a copy of the Southern York County Regional Planning Commission minutes of April 30, 1994. B. Evaluation reports from the English as a Second Language Tutor reference two students. C. Notes of appreciation reference the staff appreciation breakfast. D. Pennsylvania Economy League - Capital Perspective, first quarter 1994. E. Pennsylvania Economy League - News & Views, April 1994. F. Share copy of June 1994 District Newsletter. G. Share copy of SES PTO Newsletter, June 1994. H. Share copy of brochure from Susquehannock High School Graphic Arts Department entitled: "Technology Education at Susquehannock High School, Building a Better Future!" I. Share copy of handout from May 9-11, 1994 State Modern Language Association Conference reference Chapter 5 interpretation on Foreign Language Requirements. J. Share a copy of "Myths and Realities About U.S. and Pennsylvania Schools," Pennsylvania State Education Association. K. Share report on Susquehannock High School Class of 1994 students pursuing higher education and military opportunities. L. Share listing of 1994 Susquehannock High School Class of 1994 scholarship award winners. ANNOUNCEMENTS: A. The Pennsylvania School Public Relations Association announced the award of honor to the Southern York County School District for the following publications: 1. 1993-94 Calendar and Guide 2. Southern York School Report 3. Southern York County District Information Guide MOTION was made by Mrs. Groncki and seconded by Mr. Pierce to adjourn the meeting at 12:05 p.m. Respectfully submitted, Dale R. Keagy Board Secretary