June 16, 1994 MINUTES OF MEETING The regular June 16, 1994 meeting of the Board of Education was held in the Southern Middle School Auditorium on the above date. President Jack Sullivan called the meeting to order at 7:32 p.m. Everyone was asked to pledge the flag. Members present at roll call were: Jeffrey Dubbs, Erek Gass, Jerri Groncki, Daniel Pierce, John Riley, Jan Sechrist, Larry Spangler, Jack Sullivan and Ed Waugh. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy Assistant Superintendent, and Dale R. Keagy, Business Administrator/Board Secretary. The press was represented. President Sullivan asked for any additions or corrections to the May 17, 1994 Education Committee meeting; May 26, 1994 and June 2, 1994 regular meeting minutes. Mr. Riley stated that he voted NAY on the motion to approve include a member of Susquehannock High School student council to sit on the Board only because he preferred discussing the proposal at a subsequent meeting. He supported the concept in principle. MOTION was made by Mr. Sechrist and seconded by Mr. Gass that the minutes be approved. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Riley presented the Treasurer's Report. MOTION was made by Mr. Sechrist and seconded by Mr. Gass that the Board of Education approve the Treasurer's Report. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Gass requested addressing an item not listed on the agenda at this time. MOTION was made by Mr. Gass and seconded by Mr. Sullivan that the Board of School Directors elect Richard D. Hupper Superintendent of Schools for a term from July 1, 1994 to June 30, 1999, and recognize the Commission executed by the Secretary of Education on August 9, 1993, effective from July 1, 1994 to June 30, 1999. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. SPANGLER ABSTAINED. - - - - MOTION was made by Mr. Gass and seconded by Mr. Sullivan that the Board of School Directors set the Superintendent's salary at $96,000.00 per year. MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS AND MR. SECHRIST VOTED NAY. MR. PIERCE AND MR. SPANGLER ABSTAINED. - - - - OFFICIAL VISITORS: Mr. Sullivan welcomed visitors attending the meeting. PUBLIC COMMENT: The following addressed the Board: 1. Bob Wehr, 105 Freedom Avenue, reference music fees and department heads. 2. Cecile Fetters, Codorus Township, reference extracurricular contract. 3. Kathy Arbogast, Shrewsbury, PA reference remedial reading aide OLD BUSINESS: MOTION was made by Mr. Dubbs and seconded by Mr. Sechrist that the Board of Education approve the bill list in the amount of $259,288.50 (Check Nos. 35494 -35725) as of 06/10/94. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - Mr. Sullivan shared a letter he received from the Southern York County Educational Association declining to renegotiate its current contract with the Board of Education. Mr. Sullivan requested changing the order of the meeting agenda to begin with the Athletic Committee report and work backward through the agenda. The meeting proceeded in this manner. ATHLETIC: MOTION was made by Mr. Gass and seconded by Mrs. Groncki that the public be allowed time to speak during Board discussion reference the agreement for student participation in extracurricular activities. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education approve the revised "Agreement for Student Participation in Extracurricular Activities." (Copy in Minute Book) MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. GASS VOTED NAY. Mr. Gass stated that he supports the agreement but voted NAY because of grammatical errors contained in the text of the document. - - - - MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the Board of Education adopt a policy that requires any student that participates in an extracurricular activity, including the elementary grades, must sign the Agreement for Student Participation in Extracurricular Activities. MOTION was made by Mr. Sechrist and seconded by Mr. Dubbs that the above motion be amended to include only the middle school and high school students. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Original motion amended to read that the Board of Education adopt a policy that requires middle and high school students to sign the Agreement for Student Participation in Extracurricular Activities. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - BUILDINGS AND GROUNDS: Dr. Hupper requested direction from the Board reference the use of the Little Red School House. This request was raised due to concerns expressed by several board members about the use of the building by a group of residents. The Board was informed that past practice has been to allow the volunteer group that maintains the building to control its visitors. The Board asked for discussion following receipt of additional information. MOTION was made by Mr. Gass and seconded by Mr. Spangler that the Board of Education authorize the investigation of the title of the Little Red School House. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - PERSONNEL AND POLICY: Mr. Sullivan requested Dr. Hupper present resolutions of commendation to the following individuals/student groups: (1) Susquehannock Courier, Shannon Spangler, 1992-93 editor and Jana Hartley, Advisor, for the Columbia Scholastic Press, Gold Crown Award. (2) Susquehannock High School junior varsity 1994 TEAMS (Test of Engineering Aptitude, Mathematics and Science Team) for earning a score that qualified them to compete at the National Level. Dr. Hupper shared the administration's recommendation to fund the special education teacher aide position at Southern Middle School. (Copy in Minute Book) MOTION was made by Mr. Dubbs and seconded by Mr. Sechrist that the Board of Education authorize the administration to use anticipated increase in state subsidy ($59,000) to fund the special education teacher aide position at Southern Middle School. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Sullivan declared a recess at 8:54 p.m. The meeting reconvened at 9:04 p.m. MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education revise Policy #008 - District Organizational Chart to reflect that the Board Secretary/Business Administrator and the Attendance Office report directly to the Board of Education. MR. GASS, MRS. GRONCKI, AND MR. RILEY VOTED AYE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. - - - - MOTION was made by Mr. Riley and seconded by Mr. Spangler that the Board of Education adopt Policy #335, #435, and #535 - Anticipated Disability/ Medical Leaves. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Spangler and seconded by Mr. Sechrist that the Board of Education approve the following bus drivers for the 1993-94 school year: (1) Thomas Ruby (2) Lynn Beaver (3) Mary Lucabaugh (4) Scott McCloskey (5) Michael Sheads ROLL CALL VOTE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. - - - - MOTION was made by Mr. Spangler and seconded by Mr. Sechrist that the Board of Education appoint Troy Engle as a summer custodian for 35 hours/week at the rate of $4.25/hour. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the Board of Education transfer Janet Heathcote from her position as fourth grade teacher, Friendship Elementary School, to Instructional Support Teacher, Friendship Elementary School, effective August 23, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Dubbs that the Board of Education approve the following transfers for the 1994-95 school year. Staff Member From To Janet Blum Grade 1/FES Grade 4/FES Beverly Glatfelter Grade 1/SES Grade 1/FES Pam Bernardo Grade 3/SES Grade 2/SES Stephanie Wilt Grade 3/SES Grade 3/FES Kathy Lauer Grade 5/SES Grade 4/SES MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Dubbs that the Board of Education adopt a resolution fixing the real estate tax rate for the fiscal year commencing July 1, 1994 at the rate of fourteen and 65/100 (14.65) mills on each ($1.00) dollar of assessed valuation, being one ($1.00) dollar and forty-six and one-half (46.5›) cents on each one hundred ($100.00) dollars of assessed valuation of taxable property. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Dubbs that the Board of Education adopt a resolution that a per capita tax of five ($5.00) dollars be enacted and the same is hereby levied on each resident and inhabitant in said School District, over eighteen (18) years of age, for the fiscal year commencing July 1, 1994, for the use of said School District. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Dubbs that the Board of Education adopt a resolution to continue certain taxes and re-enact an occupation tax pursuant to the local tax enabling act of 1965 (Act 511) and the tax reform code of 1971, as amended, as follows: (Copy in Minute Book) 1. A personal tax of five ($5.00) dollars on every person over eighteen (18) years of age residing within the School District; 2. A real property transfer tax at the rate of one-half (1/2%) per centum of the value of real property or any interest therein upon the transfer of such property or interest located within the School District; 3. An earned income and net profits tax at the rate of one-half (1/2%) per centum on all earned income and net profits received by residents of the School District; and 4. An occupation tax of all persons residing with the School District at any time during each fiscal year commencing on July 1 after the date hereof, and being the age of eighteen (18) years and older, at the rate of one thousand one hundred fifty (1150) mills per one ($1.00) dollar or one hundred $115.00) dollars per one hundred ($100.00) dollars of the occupational assessments. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Dubbs that the Board of Education award contract for renovating the Southern Middle School roof to Houck Services, Inc. of Harrisburg, PA for bid price of $19,840.00. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Spangler and seconded by Mr. Sullivan that the Board of Education award insurance coverage for 1994-95 fiscal year as follows: (Copy in Minute Book) 1. Multi peril package, Owen, Inc., York, PA - $17,665 2. Auto, Owen, Inc. York, PA - $5,104 3. Umbrella, Owen Inc., York, PA - $4,365 4. Worker Compensation, Kunkle, Inc. - $78,672 (The Board elected coverage with no deductible) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Spangler that the Board of Education award TRAN of 1994 ($1,250,000) to Janney Montgomery Scott, Inc., Philadelphia, PA. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - TRANSPORTATION: Mr. Gass described a memo from Debra S. Kingston, Director of Transportation reference kindergarten transportation. Copies and updated information will be provided to the Board at the July 7 Committee-of-the-Whole meeting. EDUCATION COMMITTEE: Mr. Pierce shared a memo to the Board reference revised proposal for a geography course as a distinct unit of instruction in the elementary schools. He requested further discussion at the July 7 Committee-of- the-Whole meeting. (Copy in Minute Book) ESEA Chapter 2 update. No Report REPORTS OF REPRESENTATIVE APPOINTMENTS: LEGISLATIVE COUNCIL - John Riley Share a copy of the PSBA Legislative memo dated May 31, 1994 reference 1995 PSBA Platform. AREA VOCATIONAL TECHNICAL SCHOOL - No Report LINCOLN INTERMEDIATE UNIT NO. 12 - No Report YORK AREA EARNED INCOME TAX BUREAU - No Report SOUTHERN YORK COUNTY REGIONAL PLANNING COMMISSION - Erek Gass Mr. Gass stated that he took his seat as a representative at the June 7 meeting. He shared information reference the possible effect of Boundary Road Development on School Taxes. (Copy attached) SOUTHERN REGIONAL RECREATIONAL BOARD - No Report SECRETARY'S REPORT Mr. Keagy shared the following with the Board: A. Report that Pennsylvania School Boards Association dues for 1994-95 are $5,595.62. B. Distribute meeting materials received from Lincoln Intermediate Unit No. 12. SUPERINTENDENT'S REPORT: Dr. Hupper shared the following: A. Share report on the status of applications received from community reference prospective candidates for the 1994-95 District Strategic Plan Advisory Steering Committee and decide if June 17, 1994 deadline for applications should be extended. B. Share copy of minutes from the May 3, 1994 meeting of the Southern York County Regional Planning Commission. C. The following individuals have been approved to attend the conference as noted; William R. Murphy, David W. Sherrer, John P. Baker, Ray A. Lingenfelter, Thomas L. Newcome, and Linda Roenigk; Lincoln Intermediate Unit #12, Conflict Resolution Strategies, Thursday, June 30, 1994 at a cost of $40 each or $240 (monies to be paid out of Drug Free School allocation). D. Twenty cooks to attend White Rose Summer Workshop, Dallastown School District, August 2, 1994, at a cost of $1 each to be paid from cafeteria fund. ANNOUNCEMENTS: Any Southern York County School District resident who is interested in being considered for membership on the 1994-95 District Strategic Plan Advisory Steering Committee should contact William R. Murphy, Assistant Superintendent at 235-4811, extension 230 for an application per Board Policy #905 -"Citizens Advisory Committees". Mr. Sullivan declared an Executive Session at 10:30 p.m. to discuss matters of litigation, personnel, and approval of bus drivers. The meeting reconvened at 11:46 p.m. MOTION was made by Mr. Riley and seconded by Mr. Gass to adjourn the meeting at 11:47 p.m. Respectfully submitted, Dale R. Keagy Board Secretary