July 21, 1994 MINUTES OF MEETING The regular July 21, 1994 meeting of the Board of Education was held in the Board Room of the Administration Building on the above date. President Jack Sullivan called the meeting to order at 7:32 p.m. Everyone was asked to pledge the flag. Members present at roll call were: Jeffrey Dubbs, Erek Gass, Daniel Pierce, Jan Sechrist, Jack Sullivan and Ed Waugh. Absent at roll call were: Jerri Groncki, John Riley, and Larry Spangler. Mr. Sullivan stated that Mrs. Groncki was on vacation. Mr. Spangler arrived at 7:40 p.m. and Mr. Riley arrived at 7:59 p.m. Also present was Richard D. Hupper, Superintendent of Schools. Mr. Dale R. Keagy, Business Administrator/Board Secretary arrived at 8:15 p.m. The press was represented by Marily Coffron of the York Daily Record." (The Dispatch was not represented because Mrs. Krebs was suffering an illness.) MOTION was made by Mr. Gass and seconded by Mr. Sechrist that the Board of Education approve the July 7, 1994 committee-of-the-whole meeting minutes. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - Mr. Sullivan requested deferring the treasurer's report until Mr. Riley arrives at the meeting. There was no public comment. OLD BUSINESS: MOTION was made by Mr. Sechrist and seconded by Mr. Waugh that the Board of Education approve the bill list in the amount of $79,955.37 (Check Nos. 35928-36024) as of 07/15/94. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - COMMITTEE REPORTS: EDUCATION COMMITTEE: MOTION was made by Mr. Sechrist and seconded by Mr. Waugh that the Board of Education approve changes proposed for inclusion in the following handbooks for the 1994-95 school year: (1) District (K-12) Staff Handbook (2) Elementary Student/Parent Handbook (3) High School, Middle School and Elementary School Staff Handbook (4) Elementary Substitute Teacher Handbooks MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Spangler entered the meeting. Mr. Gass introduced Ms. Pat Oden, Geography teacher at York College. Ms. Oden made a presentation on the importance of including Geography as an independent course of study. Mr. Riley entered the meeting. Mr. and Mrs. Irvin Rappoldt made a presentation of an antique school clock to the Board of Education to be displayed in the Little Red School House. MOTION was made by Mr. Gass and seconded by Mr. Pierce that the Board of Education accept the donation of the antique school clock from Mr. & Mrs. Rappoldt. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - The Board thanked Mr. Rappoldt and volunteers for helping to preserve Fissels Church School as a museum. TRANSPORTATION, HEALTH AND SAFETY Mr. Gass spoke briefly concerning his recommendation to initiate policy establishing a smoke free campus. This item was recommended for discussion at the next committee-of-the-whole meeting. Transportation matters were deferred until later in the meeting. FINANCE AND BUDGET: Mr. Keagy entered the meeting. Discussion was held reference the salary adjustment for the cafeteria manager for the 1994-95 school year. MOTION was made by Mr. Riley and seconded by Mr. Waugh that in accordance with Mr. Keagy's memo of July 18 (copy in minute book), that Mr. Keagy review other school district administrative compensation plans and prepare a recommendation for the Board at the next meeting. MR. GASS, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED NAY. MOTION FAILED - - - - MOTION was made by Mr. Gass that based on Mrs. Sellers fiscal performance that the Board award her a bonus in the minimum amount of $300 at the end of the year. Motion failed for lack of a second. Mr. Riley presented the Treasurer's Report. MOTION was made by Mr. Sechrist and seconded by Mr. Gass that the Board of Education approve the Treasurer's Report. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Gass, Chairperson of the Transportation Committee, requested addressing transportation at this time. Mr. Keagy shared an update on transportation which was followed by discussion of the superintendent's report on kindergarten enrollment projections for the 1994-95 school year. Dr. Hupper stated that the enrollment is presently at 264 students which would place an average of 26.4 students in a classroom. The board guideline are 24 plus or minus 1 per classroom for kindergarten. He recommended adding an additional kindergarten class. MOTION was made by Mr. Sechrist and seconded by Mr. Spangler that the Board of Education authorize the administration to add an additional kindergarten class to meet the demands of current and anticipated enrollment. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, MR. SPANGLER AND MR. SULLIVAN VOTED AYE. MR. GASS, MR. RILEY AND MR. WAUGH VOTED NAY. - - - - MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education implement fixed asset inventory program of all district property to be conducted by Valuation Resource Management at a cost not to exceed $12,875 during the 1994-95 school year. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. SPANGLER, AND MR. WAUGH VOTED AYE. MR. SULLIVAN VOTED NAY. - - - - MOTION was made by Mr. Pierce and seconded by Mr. Spangler that the Board of Education reinstitute department heads in the secondary schools at a cost of $16,000. MR. DUBBS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MR. GASS, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED - - - - Mr. Gass questioned whether action taken on establishing an additional kindergarten class needed a 2/3 vote for approval. Following discussion, the Board, by concensus, instructed the superintendent to seek a written opinion from the district solicitor. If the solicitor's opinion is favorable, Dr. Hupper will proceed with the assignment and staffing process. MOTION was made by Mr. Gass and seconded by Mr. Spangler that the Board of Education approve exoneration and refunds. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - PERSONNEL & POLICY: MOTION was made by Mr. Riley and seconded by Mr. Spangler that the Board of Education grant leave without pay to Dennis Meckley from June 17 to June 30, 1994 due to personal illness. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Pierce and seconded by Mr. Spangler that the Board of Education appoint the following individuals to the 1994-95 District Strategic Plan Advisory Steering Committee: (1) Board of Education (3) (a) Jan Sechrist, Middle School Representative. (c) Daniel Pierce, High School Representative. (2) Administrators (6) (a) William R. Murphy, Assistant Superintendent (b) Darryl J. Engler, Director of Computer Services (c) William W. Linnane, High School Principal (d) John J. Wright, Middle School Principal (e) David W. Sherrer, Elementary Supervisor (f) Ray A. Lingenfelter, Elementary Principal (3) Parents (3 per building x 4 = 12) (a) Cindy Crisman (b) Leonard Dunaja (c) Kenneth Earll (d) Cecile H. Fetters (e) Dena Rena Green (f) Vonnie Kemp (g) Joseph Leshko (h) James R. Ross (i) Karen Sloan (j) Tina Sterner (k) Sue Ward (l) Robert Wehr (4) Teachers (2 per building x 4 = 8 plus alternates) (a) David Morath, Friendship Elementary School (b) Kris Osborn, Friendship Elementary School (c) Phyllis Hildebrand, Friendship Elementary School, Alternate (d) Pam Bernardo, Southern Elementary School, Alternate (e) Carolyn Gallo, Southern Elementary School (f) Julie Stover, Southern Elementary School (g) Bryan Wilson, Friendship Elementary School, Alternate (h) Jana Hartley, Susquehannock High School (i) Robert Schnetzka, Susquehannock High School (j) Tom Hoover, Susquehannock High School, Alternate (5) Students from Susquehannock High School (a) Tracey Cowart, Grade 11 (b) Vince Guido, Grade 11 (6) Business/Community Representatives (including Senior Citizens = 7) (a) Patrick Fero (b) Juanita Harman (c) Gary Heuer (d) James Holley (e) Carrol Lewis (f) Walter Reese (g) Roger Snodgrass MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. GASS AND MR. RILEY VOTED NAY. - - - - Note: The elementary School Board representative and middle school staff representatives will be considered at the next Board meeting. Mr. Gass stated that he voted NAY because he feels that the committee is "stacked" with administration and staff, intended meeting times are likely to be set at times convenient to teachers and administrators, but not the citizen members, and the committee size is unwieldy (that is, it is unacceptably large.)" Mr. Riley also voted NAY for the same reason. MOTION was made by Mr. Riley and seconded by Mr. Sullivan that the Board of Education approve changes to Policy #005, Organization as follows: d. The various committees shall be responsible for the following functions: Athletic Committee - study and report to the Board on all matters pertaining to the high school interscholastic athletic program. Education Committee - review and make recommendations to the Board on all matters relating to the Curriculum, Programs, and Educational Services provided by the School District. Buildings and Grounds Committee - review and report on all matters relating to maintenance and operation of the school plant and condition of the grounds. Finance and Budget Committee - review all matters relating to financing of the school program, including setting of tax rates, recommendations for new tax levies, and investments manage annual budget and finance planning including the preparation and presentation of motions relating to budget and finance mandated by law in association with the Secretary, prepare and maintain a comprehensive long term financial plan which shall be aligned with the District's strategic and tactical operational planning Personnel and Policy Committee - review and study current policies and recommend revisions to the Board recommend negotiations procedures to the Board conduct student and staff hearings as required in association with the Assistant Superintendent, manage the District's strategic and tactical operational planning Transportation, Health and Safety - review and advise the Board on bus driver hirings regarding acceptability of paperwork recommend to the Board, health and safety matters for the Board's consideration investigate the effectiveness of Transportation, Health and Safety programs, and suggest changes where needed, to the Board. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Gass introduced the following amendment to Policy #005 for Board approval at the August 4 meeting: Transportation, Health and Safety - review matters of policy, procedure, administrative action, and community concern pertaining to (1) the movement of students to and from the schools, (2) public health issues which apply to or within the school, and (3) general safety conditions at or using school property. interact with other committees when and where appropriate, and may choose to defer action in favor of another committee should that committee have precedence. Discussion was held reference the surcharge for custodial fees to school and community groups to use school facilities on the weekend. No action was taken. The Board reviewed the revised operational guidelines reference student representation on the Board of Education. Following discussion, the Board, by concensus, agreed to review Mr. Gass's recommendations and address this at the next committee-of-the-whole meeting. MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education authorize the Board President to write a letter to Mr. Dennis Blum, Southern York Country Education Association advising him that at this time it is not appropriate to discuss a negotiation matter and that the current cap of 20 points reference length of season will be maintained for this school year. MR. GASS, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED NAY. MOTION FAILED. - - - - MOTION was made by Mr. Spangler and seconded by Mr. Sechrist that a member of the school board meet with chief negotiator Dennis Blum to discuss letter of June 27, 1994, and that Mr. Riley and Mr. Sullivan represent the Board at such meeting. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. RILEY VOTED NAY. - - - - Dr. Hupper shared a letter from Mr. & Mrs. John Fallon, Beechwood, N.J. requesting that their three children be permitted to attend the Southern York County School District until their house is finished and they move into the district. MOTION was made by Mr. Spangler and seconded by Mr. Sechrist that the Board of Education grant the request of Mr. & Mrs. Fallon for their children to attend Southern York County School District tuition free until they move into the district. MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MR. DUBBS, MR. GASS, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. - - - - MOTION was made by Mr. Gass and seconded by Mr. Riley that the Board of Education authorize Mr. & Mrs. Fallon's three children to attend our school district as tuition students. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Pierce that the Board of Education approve the following appointments for the 1994-95 school year: A. Karen Miller, Grade 4, Friendship Elementary School, Step 6 (8), Masters +30 Level, $36,850, effective August 23, 1994. B. James O'Donnell, full-time substitute, math teacher, Southern Middle School, Step 1 (1), Instructional I Level, $27,200, effective August 23, 1994. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, AND MR. WAUGH VOTED AYE. MR. GASS, MR. RILEY, AND MR. SULLIVAN VOTED NAY. - - - - BUILDINGS & GROUNDS: Mr. Keagy stated that at this time he has no additional information reference the status of the "Little Red Schoolhouse." Title is being researched by the authority solicitor, Jeffrey Bortner. Dr. Hupper shared a copy of a memo entitled, "Analysis of Space" dated July 7, 1994 for discussion at a later date. ATHLETICS: Mr. Riley reported that on the Sports Complex Community Advisory Committee meeting of July 11, 1994. Mr. Pat Fero was elected as Chairman. Dr. Hupper requested that the Board of Education revisit the issue of preparing wrestling mats for storage at the Southern Middle School. MOTION was made by Mr. Sullivan and seconded by Mr. Sechrist that student wrestlers may assist in rolling up the mats under the supervision of the coach or assistant coach but that they are not permitted to stack the mats. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. RILEY VOTED NAY. - - - - Mr. Riley reported on the results of Bond Counsel to possible district involvement in a community recreation facility. It was the opinion of Mr. Robert Moore, Bond Counsel, Mette, Evans, and Woodside, that the District has no statutory authority to construct and manage a community recreation facility whose primary purpose is not associated with the operation of the school system and such a facility is not within the scope of the lawful purpose of a Pennsylvania School District. (Copy in Minute Book) Dr. Hupper shared a report on inspection of the stadium bleachers. Based on inspection by several Board members and Mr. McCullough, Superintendent of Buildings & Grounds, it was the concensus of the Board that no action would be taken. (Copy in Minute Book) REPORTS OF REPRESENTATIVE APPOINTMENTS: LEGISLATIVE COUNCIL: Mr. Riley shared a copy of the Legislative Memo published by the Pennsylvania School Boards Association dated June 30, 1994. AREA VOCATIONAL TECHNICAL SCHOOL: Mr. Waugh shared a copy of the mini board report. LINCOLN INTERMEDIATE UNIT NO. 12: Mr. Dubbs notified the Board that he was no longer representing the L.I.U. for the District. The Board thanked Mr. Dubbs for the six years that he represented the district on the L.I.U. Board. YORK AREA EARNED INCOME TAX BUREAU: No Report SOUTHERN YORK COUNTY REGIONAL PLANNING COMMISSION: No Report SOUTHERN REGIONAL RECREATIONAL BOARD: Mr. Pierce reported on the July 12 meeting. The Southern Regional Recreational Board has prepared revisions in their constitution and by-laws. SECRETARY'S REPORT: No Report ANNOUNCEMENTS: The Sports Complex Community Advisory Committee will meet on August 15, 1994 at 7:30 p.m. in the board room of the District Administration Building. Mr. Sullivan declared a recess at 11:15 p.m. The meeting reconvened at 11:20 p.m. Mr. Sullivan declared an executive session at 11:21 p.m. The meeting reconvened at 11:56 p.m. MOTION was made by Mr. Sechrist and seconded by Mr. Gass to adjourn the meeting at 11:57 p.m. Respectfully submitted, Dale R. Keagy Board Secretary