September 15, 1994 MINUTES OF MEETING The regular September 15, 1994 meeting of the Board of Education was held in the Southern Middle School Auditorium on the above date. President Jack Sullivan called the meeting to order at 7:32 p.m. Everyone was asked to pledge the flag. Members present at roll call were: Erek Gass, Jerri Groncki, Daniel Pierce, John Riley, Jan Sechrist, Larry Spangler, Jack Sullivan and Ed Waugh. Absent at roll call was Jeffrey Dubbs. Mr. Dubbs arrived at 7:35 p.m. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy Assistant Superintendent, and Dale R. Keagy, Business Administrator/Board Secretary. The press was represented by Marilyn Coffron, York Daily Record and Barbara Krebs, York Dispatch. The Board recognized Mrs. Jan Allen and expressed their appreciation for her service to the District by video-taping all Board meetings which enables the meeting to be broadcast on local television Channel 20. Mr. Sullivan requested that the minutes of the September 1, 1994 Board meeting reflect that he, and not Mr. Keagy, reported on the change at the bus stop at Hickory Nut and Keeney Sunset. MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education approve the minutes of the September 1, 1994 Board meeting minutes. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Riley presented the Treasurer's Report. MOTION was made by Mr. Pierce and seconded by Mr. Sechrist that the Board of Education approve the treasurer's report. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - Mr. Dubbs entered the meeting. PUBLIC COMMENT: The following addressed the Board: 1. Kathi Russell, R.D.#3, Box 220, Glen Rock, Laidlaw employee reference positive comments. 2. Bill Ullman, 20 Shetland Drive, Shrewsbury, student reference 3rd grade 3. Ann Deveney, 10 Barelyn Drive, New Freedom, representing CCSS, reference request for information. 4. Kathy Arbogast, 336 Cassidy Way, Shrewsbury reference clerk position. 5. Charles A. Lehman, Glen Rock reference new school 6. Nancy Frazier, 50 Stone Ridge Drive, New Freedom reference adult education support. 7. Doug Lewis, R.D.#2 Box 307A, Glen Rock reference old business. 8. Toni Boyer, R.D.#2 Box 434C, Glen Rock reference budget cuts 9. Allan Bagnall, R.D.#1, New Freedom OLD BUSINESS: MOTION was made by Mr. Gass and seconded by Mr. Riley that the Board of Education approve the bill list in the amount of $284,627.12 (Check Nos. 36495-36629 as of 09/09/94. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - COMMITTEE REPORTS: EDUCATION: Jerri Groncki, Chairperson The Board discussed the initial report of the Superintendent of Schools reference establishment of a foreign language program in kindergarten. (Copy in Minute Book) Board members were reminded to submit in writing any questions reference the new/revised curriculum guides which will be discussed at the Education Committee meeting scheduled for 7:30 p.m. on Thursday, September 22, 1994 in the Board Room of the District Administration Building. Dr. Hupper shared the agenda for District Technology Advisory Committee meeting scheduled for Thursday, September 29, 1994 at 7 p.m. at Susquehannock High School in room 109. All members of the Board were invited to attend and participate. ESEA Chapter 2 update; Received official Pennsylvania Department of Education approval of 1994-95 Chapter 2 Application in the amount of $11,441. TRANSPORTATION, HEALTH AND SAFETY: Erek Gass, Chairperson MOTION was made by Mr. Pierce and seconded by Mr. Riley that the Board of Education approve the following bus driver for the 1994-95 school year: Gerald Larsen. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - Mr. Keagy shared information reference the development of a Request for Proposal (RFP) for transportation services for the fall of 1995. This item will be addressed at the October 6, 1994 Committee-of-the- Whole meeting. (Copy in Minute Book) Mr. Keagy distributed a memo reference a transportation problem involving run times of the kindergarten bus. This will be addressed at the October 6, 1994 Committee-of-the-Whole meeting. Mr. Sullivan shared a request from Laidlaw Transit, Inc. to conduct a parent survey on behalf of the bus company evaluating Laidlaw service for their children. MOTION was made by Mr. Sechrist and seconded by Mr. Pierce that the Board of Education grant Laidlaw Transit, Inc. authorization to send out "report card" survey forms to District families and requested that they provide a copy of the summary report to the members of the School Board. MOTION APPROVED BY ROLL CALL VOTE MR. DUBBS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MR. GASS , MR. WAUGH, AND MR. SULLIVAN VOTED NAY. - - - - Mr. Gass, Mr. Waugh, and Mr. Sullivan stated that they voted NAY because they felt that the survey should contain a disclaimer stating that the survey was being conducted solely by the bus contractor. FINANCE AND BUDGET: Erek Gass, Chairperson Mr. Keagy reported on tax collections and billings. PERSONNEL AND POLICY: John Riley, Chairperson Discussion was held reference giving authorization for the administration to fill current vacancy within the school district; Clerk to the Administrative Assistant/Assistant Elementary Principal, administration building, effective immediately. MOTION was made by Mr. Sechrist and seconded by Mr. Pierce that the Board of Education authorize the superintendent to fill position of clerk to the Administrative Assistant/Assistant Elementary Principal, Administration Building, as soon as possible as per details outlined by the administration. MOTION APPROVED BY ROLL CALL VOTE MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Spangler that the Board of Education approve a request from Sam Alban, Jr. for nine (9) days of leave without pay. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Spangler that the Board of Education approve filling the following positions: 1. Dianne S. Aldridge, nurse's aide, secondary schools, effective September 19, 1994 at $7.04/hour. 2. Aide to a Physically Handicapped Student, Life Support Class, Friendship Elementary School, effective September 19, 1994 at the rate of $7.04/hour. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Spangler that the Board of Education approve the following supplemental contracts for the 1994-95 school year: 1. Kara Bartl, Assistant Varsity Field Hockey Coach, Step 1, $1,710. 2. Joseph Buzako, Assistant Junior High Wrestling Coach, Step 1, $1,531. 3. Ruth Lawrence, Assistant Advisor, American Field Service, Susquehannock High School, Step 1, $1,046. MOTION APPROVED BY ROLL CALL VOTE MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. - - - - MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education appoint Tina Fidler, Aide for a Physically Handicapped Student, Life Support Class, Friendship Elementary School, effective September 19, 1994 at the rate of $7.04/hour. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mrs. Groncki that the Board of Education transfer Susan Munsey from position of kindergarten aide to position of Clerk to the Administrative Assistant/Assistant Elementary Principal, Administration building, effective immediately. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education approve the following additions to the substitute teacher list for the 1994-95 school year: 1. Vivianna Albrecht 2. Rosaline Mitchell. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Pierce that the Board of Education approve change in salary level for the following staff members: From To 1. David Hortman Instr. II Masters 2. Laura Stiles Instr. II Masters MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the Board of Education authorize the high school principal to grant the following students their high school diploma based upon satisfactory completion of all requirements for graduation: 1. Andrea Bixler (graduating class would have been in 1989) 2. James Cashour (graduating class would have been in 1993) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education approve policy reference the prohibition of using tobacco products on school property during regular school hours. MR. GASS, MR. RILEY, AND MR. WAUGH VOTED AYE. MR. DUBBS, MRS. GRONCKI, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Spangler that the Board of Education approve returning to the original smoking policy as it existed on 1/1/93. (Prior policy prohibited the use of tobacco products in school buildings as opposed to school property.) MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. GASS AND MRS. GRONCKI VOTED NAY. - - - - Mr. Sullivan declared a recess at 9:25 p.m. The meeting reconvened at 9:36 p.m. Discussion was held reference the school district health insurance coverage for employees and dependent coverage and consider alternative coverage programs. MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education authorize the administration to develop a proposition to be presented to employees with dual or concurrent coverages that would encourage coverage adjustments. Resultant savings would be shared with employees. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. SPANGLER VOTED NAY. - - - - MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the Board of Education authorize the administration to look into implementing a "Cafeteria" approach to employee benefits, for consideration by employees, as a cost savings to the district and at the same time offer a financial incentive to employees. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. SPANGLER VOTED NAY. - - - - MOTION was made by Mr. Riley and seconded by Mr. Gass that the district eliminate all paychecks and implement mandatory direct deposit for all district employees subject to legal restrictions imposed by existing collective bargaining agreements. MOTION was made by Mr. Sechrist and seconded by Mr. Pierce to table the above motion. Roll call vote on MOTION to table. MR. DUBBS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED - - - - Roll call vote on original MOTION: MR. RILEY VOTED AYE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. - - - - MOTION was made by Mr. Spangler and seconded by Mr. Riley that the administration be authorized to review increasing the enrollment period and encourage employees to select payroll direct deposit. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - BUILDINGS AND GROUNDS: Ed Waugh, Chairperson Mr. Waugh presented a report on the committee meeting of September 8, 1994. MOTION was made by Mr. Sechrist and seconded by Mr. Gass that the Board of Education appropriate $10,000 to hire a consultant to conduct a feasibility study to review space and building alternatives. MOTION was made by Mr. Pierce and seconded by Mr. Waugh to table the above motion to allow time to review elementary class sizes and the effect they would have on room requirements. Roll call vote on MOTION to table. MR. PIERCE, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. RILEY, MR. SECHRIST, AND MR. SPANGLER VOTED NAY. MOTION FAILED. Roll call vote on original MOTION. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MR. WAUGH AND MR. SULLIVAN VOTED NAY. - - - - Mr. Waugh shared requests to use school facilities received by the administration: 1. Pennsylvania Music Educators Association, District 7 Chorus Festival, Susquehannock High School Auditorium, Cafeteria, Auxiliary Gymnasium, Rooms 122 and 109, Thursday, Friday and Saturday, January 26-28, 1995. 2. Boy's Basketball Booster Club, Susquehannock High School Auxiliary and New Gymnasiums and Southern Middle School Gymnasium, Saturday, November 12, 1994 from 8 a.m. to 3 p.m. 3. Boy's Basketball Booster Club, Susquehannock High School Auxiliary and New Gymnasiums, Monday through Friday, June 12-16, 1995 from 9 a.m. to 3 p.m. ATHLETICS: No Report NEW BUSINESS: Mr. Pierce shared concerns and information relating to Code of Ethics for Board members. (Copy in Minute Book) REPORTS OF REPRESENTATIVE APPOINTMENTS: LEGISLATIVE COUNCIL - Mr. Riley shared information detailed in the September 14, 1994 PSBA Legislative Alert reference vote on House Bill 2202 (Tax Reform). AREA VOCATIONAL-TECHNICAL SCHOOL - Ed Waugh; Share a copy of the York Vocational Technical School Mini-Report dated August 25, 1994. LINCOLN INTERMEDIATE UNIT No. 12 - No Report YORK AREA EARNED INCOME TAX BUREAU - No Report SOUTHERN YORK COUNTY REGIONAL PLANNING COMMISSION - No Report SOUTHERN REGIONAL RECREATIONAL BOARD - No Report YORK COUNTY EDUCATIONAL PANEL - No Report SECRETARY'S REPORT: Report on the receipt of following certificates of attendance of outside children living with district residents. 1. Crystal L. Ambrose residing with her father, Calvin W. Ambrose, Jr. at 26 Plank Road, Shrewsbury, PA 2. Christine R. Ballwanz residing with her grandparents, Roland E. Ballanz and Jeanette M. Ballwanz at R.D.#3, Pineview Road, Box 165-A26, Glen Rock, PA. 3. Calvell Cherise Bockting residing with her aunt, Carrie Lang at 8 Duke Street, New Freedom, PA. 4. Shane Adam Delaney residing with his grandmother, Mary Gordon at 1185 S. Main Street, Shrewsbury, PA. 5. Mark Daniel Griffin residing with his grandparents, Charles W. and Rosalee J. Griffin at 45 South Main Street, Shrewsbury, PA. 6. Melissa Ann Taylor residing with her aunt, Valarie C. Kimble at R.R.#4 Box 4100, New Freedom, PA 17349. 7. Treasa Tracey residing with her aunt, Linda Callaghan at R.D.#2 Box 486, Glen Rock, PA. 8. Christina Wheat residing with her uncle and aunt, Ronald and Brenda Coleman at 5 Whitcraft Lane, Shrewsbury, PA. Mr. Keagy shared a letter of appreciation received from New Freedom Library Center. (Copy in Minute Book) Communications received from citizens were shared with members of the Board. SUPERINTENDENT'S REPORT: Dr. Hupper shared the following: 1. Copy of the enrollments for the third day of school, August 31, 1994. 2. The following persons have been approved to attend the conferences as listed: 1. Rosa Baer, High School Guidance Counselor, College Board's 94 Fall Counselor Workshop, September 30, 1994, Messiah College, at a cost not to exceed $29. 2. Lynda Howell, High School Librarian, ACCESS Pennsylvania, October 3, 1994, Grantville, PA, at a cost not to exceed $109 plus a substitute for a total of $179. 3. Jeff Schuck, Sixth Grade Teacher, Strengthening Instruction for Gifted Students, October 19, 1994, Harrisburg, PA, at a cost not to exceed $172.20 plus a substitute for a total cost of $242.20. 4. Jack Stoneberg, Joe Buzako, Scott Rohrer, and Joe Dominick, Wrestling Coaches, Clarion Eagle Wrestling Coaches School, Thursday through Saturday, November 10, 11, and 12, 1994, at a cost not to exceed $270 from the Athletic Fund, $270 from the Wrestling Booster Club, and $560 from district funds for two (2) days of substitutes for each teacher. 5. Susan M. Wilt, Head Cook at Susquehannock High School, Pennsylvania School Food Service Association, 39th Annual Conference, October 19-22, 1994, Seven Springs Resort, at a cost not to exceed $558.80. NOTES: A. The District-Wide Strategic Plan Advisory Committee will meet on Wednesday, September 21, 1994 at 7 p.m. in the Susquehannock High School Cafeteria. B. The Education Committee will meet on Thursday, September 22, 1994 at 7:30 p.m. in the Board Room, District Administration Building, to review and discuss new and revised (K-12) Curriculum Guides for the 1994-95 school year. C. The District Technology Advisory Committee will meet on Thursday, September 29, 1994 at 7 p.m. in the Susquehannock High School, Room 109. D. The Southern York County Leaders Exchange will meet on Thursday, September 29, 1994 at 7 p.m. in the Susquehannock High School Cafeteria. ANNOUNCEMENTS: The high school principal announced that Susanne Bauman and Clare Hurtgen are National Merit Scholarship Semi-Finalists for 1994-95. The Board of Education will meet in executive session on Tuesday, October 4, 1994 beginning at 7:30 p.m. in the Board Room, District Administration Building, for the following: 1. General discussion reference evaluation of the Superintendent. 2. General discussion reference quality of communication among and between the members of the Board of Education and Superintendent. Mr. Sullivan declared a recess at 10:59 p.m. The meeting reconvened at 11:10 p.m. Mr. Sullivan declared an executive session at 11:11 p.m. to discuss a grievance, a legal matter (letter from attorney,) and a personnel matter. The meeting reconvened at 11:25 p.m. MOTION was made by Mr. Gass and seconded by Mr. Waugh to adjourn the meeting at 11:26 p.m. Respectfully submitted, Dale R. Keagy Board Secretary