October 6, 1994 MINUTES OF MEETING COMMITTEE-OF-THE-WHOLE The October 6, 1994 Committee-of-the-Whole meeting of the Board of Education was held in the Southern Middle School Auditorium on the above date. President Jack Sullivan called the meeting to order at 7:30 p.m. Everyone was asked to pledge the flag. Members present at roll call were: Erek Gass, Jerri Groncki, John Riley, Jan Sechrist, Jack Sullivan and Ed Waugh. Absent at roll call were: Jeffery Dubbs, Dan Pierce, and Larry Spangler. Mr. Spangler arrived at 7:35 p.m. and Mr. Pierce arrived at 8:50 p.m. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy, Assistant Superintendent of Schools, and Dale R. Keagy Business Administrator/Board Secretary. The press was represented by Marilyn Coffron of the York Daily Record and Barbara Krebs of the York Dispatch. Mr. Sullivan announced the following selection of student representatives to the Board of Education: 1. Steven Droter, representative 2. Vince Guido, alternate representative Mr. Spangler entered the meeting. Mr. Riley pointed out a grammatical error in the minutes of the September 15 Board meeting minutes and Mrs. Groncki noted that Mr. Pierce was mentioned twice in a roll call vote. MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education approve the minutes of the September 8, 1994 Buildings and Grounds Committee meeting, September 15, 1994 Board meeting minutes and September 22, 1994 Education Committee meeting minutes as corrected. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Gass stated that he had received two calls that a brochure prepared by Concerned Citizens for Southern Schools is being distributed in the community which lists only five of the six municipalities which make up the District. PUBLIC COMMENT: The following individuals addressed the Board: 1. Victoria Dodson, District employee reference special education aide. 2. Lisa Boyer, New Freedom, reference special education Aide 3. Kathy Arbogast, Shrewsbury reference special education aide. 4. Judy Ogle, Shrewsbury reference special education aide. Mr. Pierce entered the meeting. 5. Edward Ogle, Shrewsbury reference special education aide. 6. Kathi Russell, Glen Rock reference Laidlaw 7. Ben Allen, Shrewsbury reference instrumental rental. 8. Maryann Lehman, Shrewsbury reference middle school overcrowding. OLD BUSINESS: MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education approve the bill list in the amount of $408,681.00 (Check Nos. 36631-36845 as of 09/30/94. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - NEW BUSINESS: None. COMMITTEE REPORTS: EDUCATION: Jerri Groncki, Chairperson William W. Linnane, High School Principal and Alan Beily, Steering Committee Chairman presented an overview of Susquehannock High School Faculty Self-Study and Middle States Association of Secondary Schools and College Accreditation process. MOTION was made by Mrs. Groncki and seconded by Mr. Gass to approve the following high school curriculum guides at the recommendation of Mr. William Linnane, high school principal, with the addition to tonight's minutes the school board's evaluation of same curriculum guides. (Copy in Minute Book) a. Industrial Drawing I, Grades 10, 11, 12 b. Visual Communications II, III, IV, Grades 10, 11, 12 c. Industrial Drawing II, Grades 11 and 12 d. Metal Technology II, III, IV, Grades 10, 11, 12 e. Wood Technology II, Grades 10, 11, 12 f. Business Administration, Grades 11 and 12 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - MOTION was made by Mrs. Groncki and seconded by Mr. Sechrist that the Board of Education approve the following middle school curriculum guides as submitted and the addition to tonight's minutes the school Board's evaluation of the same. (Copy in Minute Book) a. Computer Curriculum Grades 7 and 8 b. Health Curriculum, Grades 6 and 8 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Waugh to conditionally approve the elementary communications curriculum, K-3 with the understanding that it is a "rough working" draft to be re- submitted for final approval at a later date. Also entered into tonight's minutes the School Board's evaluation of the same. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - The Board discussed the initiative to provide foreign language in kindergarten in January 1995 and Dr. Hupper's memo prepared and shared with the Board of Education at their last meeting. It was the concensus of the Board that the Education Committee review proposals to determine the direction that the Board would like the administration to follow. Discussion will be held at a later date. Mr. Murphy presented a progress report on work of the District Strategic Plan Advisory Committee per September 21, 1994 and October 3, 1994 meetings. Following discussion, Mrs. Groncki stated that she would meet with Darryl Engler, Director of Computer Services to establish a mutually agreeable date for a meeting of the joint Board of Education and Community/District Technology Advisory Committee to clarify board's position and provide direction reference District Technology Plan and Goals. ESEA Chapter 2 update. No Report TRANSPORTATION, HEALTH AND SAFETY: Erek Gass, Chairperson MOTION was made by Mrs. Groncki and seconded by Mr. Riley that the Board of Education approve the following bus drivers for the 1994-95 school year: 1. Bonnie Howard 2. Lori Tracey (9 passenger van only) 3. Astrid Wilson MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Keagy presented a report on the kindergarten transportation system. (Copy in Minute Book) Discussion was held reference the Request for Proposal (RFP) for transportation services beginning in the fall of 1995. MOTION was made by Mr. Sullivan and seconded by Mr. Riley that the Board of Education authorize the administration to prepare quote documents for request for proposal for transportation services in the same manner as in past years. MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. PIERCE AND MR. SPANGLER VOTED NAY. - - - - Dr. Hupper requested the Board to consider authorizing the administration to secure a consultant on an hourly basis to assist in the preparation of specifications for transportation services. This request will be addressed at the October 20 Board meeting. FINANCE AND BUDGET: Erek Gass, Chairperson MOTION was made by Mr. Pierce and seconded by Mr. Sechrist that the Board of Education approve exonerations and refunds. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Sullivan declared a recess at 9:15 p.m. The meeting reconvened at 9:30 p.m. PERSONNEL & POLICY: John Riley, Chairperson MOTION was made by Mr. Spangler and seconded by Mr. Pierce that the Board of Education authorize the administration to fill current vacancy within the school district; Aide to the kindergarten early childhood educational specialist, elementary schools. MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. - - - - This item will be discussed further at the October 20 Board meeting. MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education approve the following supplemental contracts for the 1994-95 school year: 1. Bill Alt, Director, All School Play, Step 1, $1,355. 2. Mary Alt, Assistant Director, All School Play, Step 6, $1,247. 3. Nicki Firestone, Girl's Head Volleyball Coach, Step 1, $2,160. 4. Steve Funk, Assistant Varsity Track Coach, Step 9, $2,848. 5. Steve Funk, Girl's Assistant Varsity Basketball Coach, Step 2, $2,156. 6. Mark Miller, Boy's Head Junior High Basketball Coach, Step 7, $2,164. 7. Kevin Stiffler, Boy's Assistant Junior High Basketball Coach, Step 1, $1,531. 8. Todd Stiffler, Boy's Assistant Varsity Basketball Coach, Step 1, $2,088. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education approve the following substitute teachers for the 1994-95 school year: 1. Nancy P. Bennett 2. Christina C. Ginder 3. Debbie Poole 4. Chad M. Tanner MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education approve change in salary level for the following staff member: From To 1. Denise Mancuso Instr. I Instr. II 2. Tracy Shank Instr. I Masters 3. Cassie Timcheck Masters Masters +15 4. Karen Ruth Masters Masters +15 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education approve the following dental consultant for the 1994-95 school year; George A. Trout, D.D.S. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the Board of Education approve the following requests for leave without pay: 1. Darla Pennewill for 7.5 days. 2. Louise Lazusky for September 12, 1994, A.M. only. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the Board of Education authorize the high school principal to grant a high school diploma based upon satisfactory completion of all requirements for graduation to the following students: 1. David Fickes (Class of 1994) 2. Paul Lindeman MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Spangler that the Board of Education approve a service agreement with Orthopedic Associates of York County for athletic training services. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education approve the transfer of a special education aide from a high school position to an elementary school position. The aide at the high school was originally assigned to assist a physically handicapped student. The physically handicapped student moved from the school district on Friday, September 23, 1994. The request is to transfer the aide to assist the part-time self- contained learning support classes at Southern Elementary School. MOTION was made by Mr. Waugh and seconded by Mr. Gass to table the above motion. Roll call vote on motion to table. MR. GASS, MR. RILEY, AND MR. WAUGH VOTED AYE. MRS. GRONCKI, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. - - - - Roll call vote on original motion. MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. SPANGLER, AND MR. SULLIVAN VOTED AYE. MR. WAUGH VOTED NAY. - - - - MOTION was made by Mr. Riley and seconded by Mr. Spangler that the Board of Education modify smoking policy #323 and #523 by deleting the last four words of each policy to provide consistency with policy #423 and board directive of September 15, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education adopt a resolution of commendation recognizing Susanne Bauman and Clare Hurtgen for being named National Merit Scholarship Semi-Finalists for 1994-95. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education approve the following York College students for a Nursing Internship on Tuesdays and Thursdays with Arlene Keeney, Secondary School Nurse, as the cooperating nurse: 1. Kim Swingler from September 15 through October 20, 1994 2. Jennifer Myers from November 1 through December 8, 1994 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Waugh and seconded by Mr. Riley that the Board of Education review the evaluation form and process for evaluation of the District Superintendent of Schools. (Review to take place at a later date.) MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED NAY. - - - - MOTION was made by Mr. Gass and seconded by Mr. Sullivan that the Board of Education adopt a resolution to reaffirm the composition of municipalities which make up the District and disavow any printed documents which say otherwise. MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. PIERCE AND MR. SECHRIST VOTED NAY. MR. SPANGLER STATED THAT HE WAS PRESENT. - - - - For the record, Mr. Spangler stated that he feels that this is inappropriate business for the School Board. BUILDINGS AND GROUNDS: Ed Waugh, Chairperson MOTION was made by Mr. Sechrist and seconded by Mr. Pierce that the Board of Education approve the timeline and specifications for the "request to provide consultation services" to the Board of Education reference space needs. MOTION was made by Mr. Riley and seconded by Mr. Gass to amend the above mentioned timeline and specification to insert the following addition to October 10-14, 1994: List of architects to receive invitation to provide a quotation be Board approved. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - MOTION was made by Mr. Waugh and seconded by Mr. Gass to further amend the above mentioned timeline to include: November 15, 1994, 7:30 p.m. to meet with the Superintendent to clarify goals and objectives. Roll call vote on second amendment: MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Roll call vote on original motion as amended. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Dr. Hupper shared a request on behalf of the York County Library System to construct a branch of the York County Library on the land owned by the Southern York County School District in Shrewsbury. MOTION was made by Mr. Waugh and seconded by Mr. Riley that based on information received at this time, the Board is not in favor. Mr. Waugh's motion withdrawn in lieu of the following motion by Mr. Spangler. Mr. Riley and other Board members consented to this withdrawal. MOTION was made by Mr. Spangler and seconded by Mr. Riley that the Board write a letter conveying to the York County Library System that it is the Board's understanding that the property owned by the Southern York County School District in Shrewsbury is held for the specific purpose of constructing a school building only, and that the Board cannot entertain requests from outside sources to build any other type of structure on this property. MOTION APPROVED BY ROLL CALL VOTE. MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. SPANGLER, AND MR. WAUGH VOTED AYE. MR. GASS AND MR. SULLIVAN VOTED NAY. - - - - For the record, Mr. Sullivan stated that he wanted the Board to have additional information before a vote was taken. MOTION was made by Mr. Waugh and seconded by Mr. Riley that the Board of Education enter into an agreement with L.T. Godfrey for snow removal services for the 1994-95 school year. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Waugh and seconded by Mr. Riley that the Board of Education contract with Environmental Hazards Consulting, Inc. to conduct a 3-year reinspection of asbestos containing building materials at a cost of $2,700 as mandated by the Asbestos Hazard Emergency Response Act of 1986. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Pierce and seconded by Mr. Riley that the Board of Education authorize the administration to solicit bids for replacement of a chiller barrel, Susquehannock High School. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Pierce and seconded by Mr. Spangler that the Board of Education dedicate a tree on the district main campus as a memorial to Thomas Queitzsch, former school board member. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sullivan and seconded by Mr. Gass that the Board of Education approve the following requests to use school facilities: 1. Southern Elementary School PTO, Southern Elementary School All-Purpose Room, December 2, 1994 from 1 p.m. to 9:30 p.m. and December 3, 1994 from 10 a.m. to 12 noon. 2. Southern York County Youth Club, Susquehannock High School Football Field, Saturday, October 15, 1994 from 8:30 a.m. to 12 noon. 3. Warrior Wrestling Booster Club, Susquehannock High School Gymnasium, Tuesday, December 27, 1994 from 6 a.m. to 5 p.m. 4. Warrior Wrestling Booster Club, Southern Middle School Gymnasium and Cafeteria, Saturday, December 17, 1994 from 8 a.m. to 3 p.m. 5. Southern York County Youth Club, Susquehannock High School Auxiliary and Main Gymnasiums, for York Youth Basketball League games on Saturdays from December 3, 1994 to February 25, 1995 from noon to 5 p.m. with some dates excluded due to a conflict in scheduling. 6. Susquehannock Alumni Field Hockey, high school field hockey field, Saturdays, October 8 and 15, 1994 from 9 a.m. to 12 noon. 7. Southern York County Youth Club, Southern Middle School Gymnasium from October 17 to November 30, 1994, Monday through Friday, 6:30 p.m. to 9:30 p.m. and December 1, 1994 to March 15, 1995, Monday, Wednesday and Friday from 6:30 p.m. to 9:30 p.m. and Tuesdays and Thursdays from 8 p.m. to 9:30 p.m. and Southern Elementary School All-Purpose Room from November 1, 1994 to February 28, 1995, Monday through Friday, from 6:15 p.m. to 9 p.m. with some dates excluded due to a conflict in scheduling. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - ATHLETICS: John Riley, Chairperson No Report SECRETARY'S REPORT Report on receipt of certificate of attendance of outside children living with district residents as follows: 1. Giovanni Bacani residing with his grandmother, Patricia Ballard at 19 Old Farm Lane, New Freedom, PA. 2. Meghan Lynn Carpenter residing with her uncle Robert P. Kenney at 138 Hanover Street, Glen Rock, PA. Mr. Keagy stated that he had received a communication from Barb Krebs, reporter for the York Dispatch, reference objection to announcements of executive sessions. (Copy in Minute Book) Communications from citizens were shared with the members of the Board. Mr. Gass requested Mr. Keagy to share his memo reference an opportunity to generate arbitrage earnings by "advance funding" of a construction project by issuing a general obligation bond. (Copy in Minute Book) MOTION was made by Mr. Gass and seconded by Mr. Sechrist that the Board of Education authorize the administration, to proceed with an advance funding bond subject to review by the District solicitor. MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, AND MR. SULLIVAN VOTED AYE. MR. RILEY AND MR. WAUGH VOTED NAY. - - - - SUPERINTENDENT'S REPORT: The following persons have been approved to attend the conferences as listed: 1. Robert H. Cline, Pennsylvania Federation Council for Exceptional Children (PFCEC), November 2, 3, and 4, 1994, Grantville, PA, at a cost not to exceed $189. 2. Rose DeGregorio, Classroom Centers - An Invitation to Independent Learning, March 23, 1995, Lancaster, PA, at a cost not to exceed $119.30 plus a substitute for a total cost of $189.30. 3. Wayne McCullough, Mark Miller, Kevin Stiffler, and Todd Stiffler, D.C. Basketball Clinic, October 7-8, 1994 at a cost not to exceed $360 from the Athletic Fund and $9.20 from the General Fund. 4. Linda Sellers, "Over the Rainbow" to a "Whole New World", October 19-22, 1994, Seven Springs Resort, at a cost not to exceed $357. 5. William R. Murphy, 44th Annual Pennsylvania Association for Supervision and Curriculum Development Conference, November 19-22, 1994, Hershey, PA at a cost not to exceed $220.30. 6. Bonnie Sipes, The Learning Workshop-Best Winter Ever, Friday, October 28, 1994, Harrisburg, PA, at a cost not to exceed $148 plus a substitute for a total cost of $218. 7. Mike Acierno, Technology Education Association of Pennsylvania Annual Conference, Friday, November 4, 1994, Harrisburg, PA, at a cost not to exceed $55.52 plus a substitute for a total cost of $125.52. 8. Candy Keeney, The Indispensable Assistant Workshop, Harrisburg, PA, November 4, 1994 at a cost not to exceed $133. 9. Melinda Lauer, PMEA District 7 Curriculum/Instruction Workshop, October 10, 1994, Elizabethtown, PA, at a cost not to exceed $39 plus a substitute for a total cost of $109. 10. Carolyn Gallo, Strengthen Your First Grade Program with Developmentally Appropriate Strategies, October 20, 1994, Baltimore, MD, at a cost not to exceed $130.90 plus a substitute for a total of $200.90. 11. Dale Keagy and Mary Warner, Unemployment Compensation Seminar, November 2, 1994, New Cumberland, PA, at a cost not to exceed $69. 12. Laura Fitz, "Difficult Students How to Unlock Their Potential", November 7, 1994, Baltimore, MD, at a cost not to exceed $122.20 plus a substitute for a total cost of $192.20. NOTES: The following information was shared with the Board: 1. Enrollments of foreign language classes at Susquehannock High School for the 1994-95 school year. 2. Information and research studies reference foreign language programs in the elementary schools. 3. Data to reflect the number of households receiving Property Tax/Rent Rebate benefits for 1992 by zip code as requested by the Board of Education. Copies of the following were shared with the Board: 1. Southern Middle School P.T.S.O. Newsletter, dated September 9, 1994. 2. Southern Elementary School P.T.O. Newsletter dated October 1994. 3. Enrollments for October 1, 1994 for kindergarten through grade 12. 4. Report on class/section sizes as of October 3, 1994 for grades K-8. 5. Senior Newsletter, September 1994, Susquehannock High School Guidance Office. 6. Lincoln Intermediate Unit No. 12 Materials. 7. Questions and answers about Pennsylvania's Education Reforms from the Commonwealth of Pennsylvania. 8. Communication from Carole Townsend, SHS/French Teacher, reference cancellation of the trip to France in March 1995. Middle States Evaluation Committee Banquet and School/Community and Philosophy/ Objectives Report to be held Tuesday, October 25, 1994 at 6:30 p.m. in the high school cafeteria. All board members are asked to reserve this date and plan to attend. ANNOUNCEMENTS: The high school principal announces that John Alexander, David Call, John Oplinger, and Matthew Thoman are National Merit Scholarship Commended Students for 1994-95. Mr. Sullivan declared a recess at 11:05 p.m. to be followed by an executive session to discuss the following personnel matters: 1. Medical leave of a professional employee. 2. Status of the search for a replacement Elementary Guidance Counselor, the impact of selecting a current staff member, and the need to begin the selection process for a replacement of the teacher selected to be the guidance counselor. 3. Provide John Wright, Principal, Southern Middle School, with an opportunity to explain the quality of instruction provided by one of his staff members at the request of a school board member. The meeting reconvened at 11:10 p.m. Mr. Sullivan declared an executive session at 11:11 p.m. The meeting reconvened at 11:32 p.m. MOTION was made by Mr. Pierce and seconded by Mr. Gass that the meeting be adjourned at 11:33 p.m. Respectfully submitted, Dale R. Keagy Board Secretary