October 20, 1994 MINUTES OF MEETING The regular October 20, 1994 meeting of the Board of Education was held in the Southern Middle School Auditorium on the above date. President Jack Sullivan called the meeting to order at 7:30 p.m. Everyone was asked to pledge the flag. Members present at roll call were: Erek Gass, John Riley, Jan Sechrist, Jack Sullivan and Ed Waugh. Absent at roll call were Jeffrey Dubbs, Jerri Groncki, Daniel Pierce, Larry Spangler and Steven Droter, Student representative. Mr. Dubbs arrived at 7:31 p.m. Mrs. Groncki arrived at 7:32 p.m. Mr. Spangler arrived at 7:35 p.m. Mr. Droter arrived at 8:04 p.m. Mr. Pierce arrived at 8:20 p.m. Mr. Dubbs entered the meeting. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy Assistant Superintendent, and Dale R. Keagy, Business Administrator/Board Secretary. The press was represented by Marilyn Coffron, York Daily Record and Barbara Krebs, York Dispatch. MOTION was made by Mr. Sechrist and seconded by Mr. Gass that the Board of Education approve the minutes of the October 6, 1994 committee meeting. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mrs. Groncki entered the meeting. Mr. Riley presented the treasurer's report. (Copy in Minute Book) MOTION was made by Mr. Gass and seconded by Mr. Sechrist that the Board of Education approve the treasurer's report. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - Mr. Spangler entered the meeting. PUBLIC COMMENT: The following addressed the Board: 1. Virginia Walker, New Freedom reference kindergarten aide. 2. Sharon Krout, Glen Rock reference musical instrument rental. 3. Pete Peterson, New Freedom reference kindergarten aide. 4. Karen Sloan, Shrewsbury reference kindergarten aide. 5. Bonnie Thompson, York reference kindergarten aide. 6. Mike Jones, Glen Rock reference kindergarten aide. 7. Darlene Fisher, Shrewsbury reference kindergarten aide and foreign language. 8. Alan Bagnall, New Freedom taxpayer 9. Walt Rewa Shrewsbury reference kindergarten aide. Mr. Droter entered the meeting. OLD BUSINESS: MOTION was made by Mr. Sechrist and seconded by Mr. Waugh that the Board of Education approve the bill list in the amount of $213,525.12 (Check Nos. 36846- 37042 as of 10/14/94. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - COMMITTEE REPORTS Mr. Pierce entered the meeting. EDUCATION - Jerri Groncki, Chairperson MOTION was made by Mrs. Groncki and seconded by Mr. Riley that the Board of Education schedule a meeting of the Education Committee and Community/District Technology Advisory Committee for 7:00 p.m., Thursday, November 10 to clarify the Board's position and provide direction reference District Technology Plan and Goals. This meeting will be followed at 8:00 p.m. by a meeting to discuss a "needs" assessment for the foreign language curriculum of the Southern York County School District MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - ESEA Chapter 2 update. No Report TRANSPORTATION, HEALTH AND SAFETY - Erek Gass, Chairperson MOTION was made by Mr. Sechrist and seconded by Mr. Dubbs that the Board of Education approve administration recommendation to engage a consultant on an as needed basis, not to exceed $1,000, to assist in the preparation of specifications for contracted transportation services. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Riley comented on information provided by Mrs. Kingston at the request of Mr. Spangler reference a bus stop on Boyer Road. Additional information will follow. FINANCE AND BUDGET - Erek Gass, Chairperson The following reports were shared with the Board: 1. Tax collections for the 1994-95 year as of September 30, 1994. (Copy in Minute Book) 2. Financial status of the cafeteria fund as of September 30, 1994. (Copy in Minute Book) MOTION was made by Mr. Gass and seconded by Mr. Riley that the Board of Education schedule a meeting of the Finance and Budget Committee for 7:30, Thursday, October 27, 1994 to review information about the possibility of an advance funding bond issue. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Sechrist that the Board of Education appoint the auditing firm of Rager, Lehman, Myers & Houck, York, PA to certify expenditures for the Friendship Elementary School Project as required by the Department of Education for final reimbursement for quoted fee of $500. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Report on the status of the General Fund Budget. (Copy in Minute Book) MOTION was made by Mr. Gass and seconded by Mr. Sechrist that the Board of Education approve budgetary transfer in the amount of $3,000 from account #10-5900-900-000-00-06 - budgetary reserve to account #10- 5100-800-000-00-06 - refund/prior revenue. Following discussion to increase the transfer amount from $3,000 to $5,000, the above motion was withdrawn. There was unanimous consent. MOTION was made by Mr. Gass and seconded by Mr. Pierce that the Board of Education approve a budgetary transfer of $5,000 from account #10- 5900-900-000-00-06 -budgetary reserve to account #10-5100-800-000-00- 06 - refund/prior revenue. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Gass inquired as to the status of the breakfast program at the high school. Mr. Keagy reported that the breakfast program was doing well and breaking even. Several new items have been added and hours were extended. PERSONNEL AND POLICY - John Riley, Chairperson MOTION was made by Mr. Sechrist and seconded by Mr. Pierce that the Board of Education authorize the administration to fill the current vacancy within the school district; Aide to the kindergarten early childhood educational specialist, elementary schools. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. SECHRIST, MR. SPANGLER, AND MR. SULLIVAN VOTED AYE. MR. RILEY AND MR. WAUGH VOTED NAY. - - - - For the record, Mr. Riley stated that he voted NAY because a substitute aide is already in the classroom. For the record, Mr. Sullivan stated that he was going to vote NAY but voted AYE based on information presented this evening. Mr. Sullivan declared a recess at 9:30 p.m. The meeting reconvened at 9:40 p.m. MOTION was made by Mr. Sechrist and seconded by Mr. Dubbs that the Board of Education approve the following supplemental contracts for the 1994-95 school year: (1) Michell Bolton, Assistant Junior High Track Coach, Step 3, $1,790. (2) Linda Bowers, Basic Skills Facilitator at Southern Middle School, $8.53/hour. (3) Cindy Crisman, All School Play Promotion, Step 3, $583. (4) Gail Everhart, Basic Skills Facilitator at Southern Middle School, $8.73/hour. (5) Susan Garner, Basic Skills Facilitator at Southern Middle School, $19/hour. (6) Susan Good, Basic Skills Facilitator at Southern Middle School, $19/hour. MR. DUBBS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education approve the following supplemental contracts for the 1994-95 school year: (1) Michell Bolton, Assistant Junior High Track Coach, Step 3, $1,790. (2) Linda Bowers, Basic Skills Facilitator at Southern Middle School, $8.53/hour. (4) Gail Everhart, Basic Skills Facilitator at Southern Middle School, $8.73/hour. (5) Susan Garner, Basic Skills Facilitator at Southern Middle School, $19/hour. (6) Susan Good, Basic Skills Facilitator at Southern Middle School, $19/hour. The following contract was deleted. (3) Cindy Crisman, All School Play Promotion, Step 3, $583. Mr. Baker read a statement written by William Linnane, High School Principal supporting his recommendation for Mrs. Crisman's appointment. (Copy in Minute Book) MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED NAY. - - - - For the record, Mr. Pierce stated that he voted NAY because he felt that Mrs. Crisman should be included in the above motion. Mr. Sullivan delivered letters of complaint against Mrs. Crisman from Jerri Groncki, Erek Gass, John A. Riley, and Ed Waugh, along with his response memo and the solicitor's letter to Mrs. Crisman and asked that they be entered into the minute book. (Copy in Minute Book) MOTION was made by Mr. Pierce and seconded by Mrs. Groncki that the Board of Education approve the following substitute teacher for the 1994-95 school year: Colleen A. Lucas. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education approve change in salary level for the following staff members: From To (1) Paige Martin Instr. I Instr. II (2) Steve Funk Instr. II Masters MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education adopt policy #004.1, Student Board Representatives. (Copy in Minute Book) MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. SPANGLER, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. GASS VOTED NAY. - - - - For the record, Mr. Gass stated that he voted NAY because he wanted the word "most" removed from line seven of the policy. MOTION was made by Mrs. Groncki and seconded by Mr. Pierce that the Board of Education adopt a resolution of commendation recognizing Susquehannock High School Seniors John Alexander, David Call, John Oplinger and Matthew Thoman for being named 1994-95 National Merit Scholarship commended students. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Sullivan appointed an ad hoc committee consisting of Mr. Riley, Mr. Waugh, and Mr. Pierce to discuss a new evaluation system for the Superintendent of Schools. Mr. Sullivan appointed himself as chairman, Mrs. Groncki and Mr. Riley to the Nominating Committee to seek Board members to run for Board officers. Mr. Sullivan declared an Executive session at 10:00 p.m. to discuss a personnel matter reference hiring of a teacher. The meeting reconvened at 10:04 p.m. MOTION was made by Mr. Sechrist and seconded by Mrs. Groncki that the Board of Education approve the transfer of Lisa Boyer from her position as a special education teacher, Friendship Elementary School, to the position of elementary guidance counselor, effective Monday, October 24, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - BUILDINGS AND GROUNDS - Ed Waugh, Chairperson MOTION was made by Mr. Sechrist and seconded by Mr. Spangler that the Board of Education approve the list of architects/consultants to receive an invitation to submit a proposal to be considered for the space needs feasibility study and authorize the administration to proceed. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Waugh and seconded by Mr. Riley that the Board of Education include in the request for proposal under Scope of Work - Item E in addition to list of suggested solutions: increasing class sizes to 28, 29, and 30; current class size guidelines; reducing class size to 22; renting space at another facility, portable classrooms; and combinations of any of the above. MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS AND MR. SPANGLER VOTED NAY. - - - - For the record, Mr. Spangler stated that he voted NAY to demonstrate his continuing opposition to increase in class sizes, use of rental space, and use of portable classrooms. MOTION was made by Mr. Sullivan and seconded by Mr. Riley that the Board of Education delay the timeline for request for proposal to provide consultation services for additional space needs feasibility study by two weeks. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - MOTION was made by Mr. Waugh and seconded by Mrs. Groncki that the Board of Education approve requests to use school facilities: (1) Susquehannock Volleyball Association, High School Main Gymnasium, Mondays and Wednesdays, November 2, 1994 to March 1, 1995 from 7:15 p.m. to 10 p.m. with some dates excluded due to a conflict in scheduling. (2) Southern York County Youth Club, High School Main Gymnasium, Saturday, January 14, 1995 from 7 a.m. to 2:30 p.m. (3) Southern York County Youth Club, High School Main and Auxiliary Gymnasiums, Friday, February 17, 1995 from 6 p.m. to 10 p.m. and Saturday, February 18, 1995 from 6 a.m. to 6 p.m. (4) York Junior Symphony, High School Auditorium, Saturday, May 13, 1995 from 8:30 a.m. to 11:30 a.m. and 6:30 p.m. to 9 p.m. (5) Wrestling, Susquehannock High School Cafeteria, Monday, November 14, 1994 from 6:30 p.m. to 9 p.m. (6) Glen Rock 4-H Club, Susquehannock High School Room 109, Fridays, January 13, February 10, March 10 and April 7, 1995 from 6:30 p.m. to 9:15 p.m. (7) Friendship Elementary School P.T.O., Friendship Elementary Cafeteria, Tuesday, November 22, 1994 from 12 noon until 8 p.m. (8) Boys Basketball Booster Club, Susquehannock High School Gymnasium, Saturday, November 26, 1994 from 5 p.m. to 10 p.m. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Report on water test results for the month of September. (Copy in Minute Book) Mr. Waugh scheduled a meeting of the Buildings and Grounds Committee for 7:00, November 3 in the Southern Middle School Auditorium to discuss environmental issues report from Wayne K. McCullough, Superintendent of Buildings & Grounds. ATHLETICS - John Riley, Chairperson Mr. Riley stated that he would like to meet informally with the Athletic Director and Head Coaches. He will make arrangements with the Athletic Director. NEW BUSINESS: None REPORTS OF REPRESENTATIVE APPOINTMENTS LEGISLATIVE COUNCIL - John Riley No Report AREA VOCATIONAL-TECHNICAL SCHOOL - Ed Waugh; Share a copy of the York County Area Vocational-Technical School Mini-Board Report dated September 29, 1994. LINCOLN INTERMEDIATE UNIT NO. 12 - John Riley Share a copy of the Highlights of the L.I.U. Board Meeting dated October 4, 1994. YORK AREA EARNED INCOME TAX BUREAU - Ed Waugh No Report SOUTHERN YORK COUNTY REGIONAL PLANNING COMMISSION - Erek Gass Mr. Gass shared a letter from Mr. Pat Fero and requested the Superintendent to have copies made available to all Board members in the next mailing. SOUTHERN REGIONAL RECREATIONAL BOARD - Dan Pierce MOTION was made by Mr. Sechrist and seconded by Mr. Spangler that the Board of Education accept agreement, by-laws, and constitution for the Southern Regional Recreational Board. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. SPANGLER, AND MR. WAUGH VOTED AYE. MR. SULLIVAN VOTED NAY. - - - - YORK COUNTY EDUCATIONAL PANEL - Jerri Groncki No Report SECRETARY'S REPORT Mr. Keagy shared the following: A. Copy of a communication from Glen Rock Library reference district contribution. B. Report that the National School Board Convention will be held in San Francisco from April 1-5, 1995. C. Copy of a report from Interstate Service reference Unemployment Compensation for the school district for the fiscal year ending June 30, 1994. (Copy in Minute Book) SUPERINTENDENT'S REPORT Dr. Hupper shared the following: A. Copy of the communication from Ray Tobias reference use of Internet. B. The following persons have been approved to attend the conferences as listed: 1. David Sherrer, Rebecca Cohenour, and Linda Ehrhart, Pennsylvania Council for Social Studies, October 21, 1994, Lancaster, Pa, at a cost not to exceed $158.20 plus a substitute for Mrs. Cohenour and Mrs. Ehrhart for a total cost of $298.20. 2. David Hortman, Technology Education Association of Pennsylvania State Conference, November 3 and 4, 1994, Camp Hill, PA, at a cost not to exceed $68.20 plus a substitute for two (2) days for a total cost of $208.20. 3. Jeffrey Miller, Strengthening the Achievement, Motivation and Responsibility of At-Risk Students, December 12, 1994, Philadelphia, PA, at a cost not to exceed $136.90 plus a substitute for a total cost of $206.90. C. Copy of a communication from the Superintendent of Hanover Public School District reference the L.I.U. #12 representative for Southern, South Western, and Hanover Public School Districts. NOTES: A. Middle States Evaluation Committee Banquet followed by the School/Community and Philosophy/Objectives Report to be held Tuesday, October 25, 1994 at 6:30 p.m. in the high school cafeteria. All board members are asked to reserve this date and plan to attend. B. PSBA Fall County Meeting will be held on October 31, 1994 at the York Suburban Senior High School beginning at 7:00 p.m. (R.S.V.P. due by October 26, 1994) C. Share a copy of the Southern York County Regional Planning Commission minutes of the September 6, 1994 meeting. D. Share a copy of the Susquehannock Courier dated October 1994. E. Susquehannock High School All-School Play, "Antigone", will be presented on November 11 and 12, 1994 at 7:30 p.m. in the high school auditorium. ANNOUNCEMENTS: MOTION was made by Mrs. Groncki and seconded by Mr. Riley that proposed meeting agendas be provided to all Board members prior to finalizing the agenda. (Current procedure requires the Superintendent to provide a preliminary copy to the Board President and Vice-President only.) MR. GASS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED NAY. MOTION FAILED FOR LACK OF 2/3 VOTE. - - - - Note: Policy 003 and Robert's Rules require a 2/3 vote for a change in meeting procedures or suspension of the rules of meeting. The correct procedure to affect the proposed change is to modify policy 006 by a majority vote of the Board. Such a change is proposed at one meeting and voted on at the next. For the record, Mr. Pierce stated that he voted NAY because he feel that it is a waste of time and that if Board members have concerns about agenda items, they should address them to the Board President or Vice-President. MOTION was made by Mr. Pierce and seconded by Mr. Gass to adjourn the meeting at 10:43 p.m. Respectfully submitted, Dale R. Keagy Board Secretary