November 3, 1994 MINUTES OF MEETING COMMITTEE-OF-THE-WHOLE The November 3, 1994 Committee-of-the-Whole meeting of the Board of Education was held in the Southern Middle School Auditorium on the above date. President Jack Sullivan called the meeting to order at 7:30 p.m. Everyone was asked to pledge the flag. Members present at roll call were: Erek Gass, Daniel Pierce, John Riley, Jan Sechrist, Larry Spangler, Jack Sullivan and Ed Waugh. Absent at roll call were: Jeffrey Dubbs, and Jerri Groncki. Mr. Dubbs arrived at 7:35 p.m. Student representative, Steven Droter and Alternate, Vince Guido were also absent. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy, Assistant Superintendent of Schools, and Dale R. Keagy Business Administrator/Board Secretary. The press was represented by Marilyn Coffron of the York Daily Record and Barbara Krebs of the York Dispatch. Mr. Gass pointed out a grammatical error in the minutes of the October 20 Board meeting minutes and Mr. Riley noted that his name was mistakenly listed as reporting for the L.I.U. MOTION was made by Mr. Sechrist and seconded by Mr. Gass that the Board of Education approve the minutes of the October 20 Board meeting as corrected. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - PUBLIC COMMENT: The following individuals addressed the Board: 1. Nancy Kern, Representative of Laidlaw Transit Human Resources Department reference parents survey. 2. Charles Lehman, Glen Rock, reference bond issue. Mr. Dubbs entered the meeting. 3. Sherry Cavaliere, New Freedom, reference request for ski club bus. 4. Eric Stoley, Shrewsbury, reference elections and class sizes. OLD BUSINESS: MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education approve the bill list in the amount of $236,733.53 (Check Nos. 37043-37209 as of 10/28/94. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - NEW BUSINESS: Dr. Hupper presented PSBA Certificate of Appreciation to Larry Spangler for 15 years of service as a school director. COMMITTEE REPORTS: FINANCE AND BUDGET - Erek Gass, Chairperson Discussion was held reference the proposal to issue advanced funding bonds for anticipated construction. MOTION was made by Mr. Gass and seconded by Mr. Riley that the Board of Education approve exonerations and refunds. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Waugh and seconded by Mr. Riley that the Board of Education authorize the administration to solicit proposals for rental of district owned farmland in Shrewsbury Borough. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Waugh and seconded by Mr. Riley that the Board of Education award cooler barrel replacement at Susquehannock High School to low bidder, Worden and Shewell, York, PA for bid price of $12,985. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Keagy spoke reference the Long Term Financial Plan. He expects to have information available by late December. PERSONNEL AND POLICY - John Riley, Chairperson MOTION was made by Mr. Spangler and seconded by Mr. Pierce that the Board of Education elect Tami Russell to the position of special education teacher, Friendship Elementary School, Masters Column, Step 6 (6), plus $200 ($35,550), effective November 4, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Gass that the Board of Education elect Susan Austin to the position of Kindergarten Readiness Aide in the elementary schools, effective November 4, 1994 for 6.5 hours per day at the rate of $7.04/hour. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Sechrist that the Board of Education approve the following substitute teacher for the 1994-95 school year: Marlene Quesenberry. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - MOTION was made by Mr. Pierce and seconded by Mr. Sechrist that the Board of Education approve change in salary level for the following staff members: From To a. Stephanie Wilt Instr. I Instr. II b. Garth Hoffman Instr. II Masters c. Lynda Howell Instr. II Masters d. Phillip Snyder Instr. II Masters e. Anthony Sorice Instr. II Masters f. Mary Walker Instr. II Masters g. Cathy Siegel Masters Masters +15 h. Jane Varano Masters +15 Masters +30 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Spangler and seconded by Mr. Pierce that the Board of Education approve request to provide English as a Second Language instruction for a middle school student for two (2) hours per day as requested. MR. DUBBS, MR. PIERCE, MR. SECHRIST AND MR. SPANGLER VOTED AYE. MR. GASS, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. - - - - MOTION was made by Mr. Gass and seconded by Mr. Riley that the Board of Education authorize the Superintendent to grant approval to provide English as a Second Language instruction for a middle school student for two (2) hours per day for a period of three weeks. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. SPANGLER, AND MR. SULLIVAN VOTED AYE. MR. WAUGH VOTED NAY. - - - - MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education approve the following supplemental contracts for the 1994-95 school year: a. Shirley Russell, Calling Substitutes in the Southern Middle School, $916. b. Bernadette Schulte, English as a Second Language Tutor, 2 hours/day at $19/hour. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MR. PIERCE, MR. RILEY, MR. SECHRIST, MR. SPANGLER, AND MR. SULLIVAN VOTED AYE. MR. WAUGH VOTED NAY. - - - - MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education approve Paul Zeroth, Millersville University student, to do his student teaching with David Hortman, Susquehannock High School Technology Teacher, from January 24, 1995 to May 11, 1995. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Spangler that the Board of Education approve request for Gary Sutton to be granted a leave without pay day on Friday, December 9, 1994. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - The Board discussed Board policy reference distribution of a "draft" agenda and policy #006. It was the concensus of the Board to keep the policy as written. MOTION was made by Mr. Gass and seconded by Mr. Spangler that the Board of Education grant approval for a non-resident student to attend Southern York County School District for a period of two weeks until the parents can relocate within the District. Student will be withdrawn if unable to secure residency. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Sullivan declared a recess at 8:50 p.m. The meeting reconvened at 9:00 p.m. BUILDINGS AND GROUNDS - Ed Waugh, Chairperson MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education approve request from Noelker and Hull Associates Inc. to be given an opportunity to submit a proposal for consulting services in connection with the district "space needs" study. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Report on requests to use school facilities: a. Girls Varsity Soccer, Susquehannock High School Gymnasium and Weight Room, Wednesdays and Saturdays, February 8, 11, 15, 18, 22, and 25, 1995 from 6 p.m. to 8 p.m. and 10 a.m. to 12 noon. b. Pennsylvania Game Commission, Susquehannock High School Auditorium, Friday, February 3, 1994 from 7:30 p.m. to 10 p.m. Energy report was shared with the Board. TRANSPORTATION, HEALTH & SAFETY - Erek Gass, Chairperson MOTION was made by Mr. Gass and seconded by Mr. Sechrist that the Board of Education approve the following bus drivers for the 1994-95 school year: a. Michael Hare b. Arlene Landis MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Gass announced that a response to Mr. Riley's inquiry about Boyer Road was in the Board notebooks. ATHLETICS - John Riley, Chairperson Mr. Riley stated that he had a meeting with Tom Hoover, Athletic Director; William Linnane, High School Principal, and several winter sports coaches to discuss the sports program. EDUCATION Discussion was held reference preliminary findings of the administration reference Geography in the school curriculum. ESEA Chapter 2 update. No Report SECRETARY'S REPORT: Mr. Keagy reported on receipt of communication from Shrewsbury Borough announcing their withdrawal from the Regional Recreation Commission. SUPERINTENDENT'S REPORT: A. The following persons have been approved to attend the conferences as listed: 1. Carole Townsend, 29th Annual Foreign Language In-Service Conference, October 29, 1994, Millersville University, at a cost not to exceed $34.50. 2. Ray Lingenfelter, Managing Negativity in the Workplace, November 8, 1994, Harrisburg, PA at a cost not to exceed $99. 3. Julie Stover, Dimensions of Learning Academy Follow-Up November 3 and 4, 1994, Harrisburg, PA at a cost not to exceed $34.80 plus a substitute for both days for a total cost of $174.80. 4. Janet Heathcote, Attention Deficit Disorder and Hyperactivity workshop, December 1, 1994, Lancaster, PA, at a cost not to exceed $87. B. The Department of Education, Bureau of Budget, has advised that our audit for June 30, 1993 is accepted as being substantially in compliance with the Single Audit Act of 1984. Dr. Hupper shared information from Rules and Regulations, Title 22 - Education, State Board of Education Chapter 5, paragraph 5.216 which states "Every school district shall provide a program for each student whose dominant language is not English proficiency. Programs under this section shall include appropriate bilingual-bicultural or English as a second language (ESL) instruction." MOTION was made by Mr. Spangler and seconded by Mr. Gass that in light of additional information received, the Board of Education reconsider his prior motion and approve request to provide English as a Second Language instruction for a middle school student for two (2) hours per day as originally proposed. MOTION TO RECONSIDER AND MAIN MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Spangler that the Board of Education place an ad in the program for the high school play (Antigone) at a total cost of $100 to be personally paid by members of the Board. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - NOTES: A. Share copies of graduate follow-up surveys for Susquehannock High School classes of 1994 and 1989. B. Share a copy of the Proposed PSBA Strategic Plan, 1995-2000. C. Share a copy of the notes of the Regional Recreation Committee of October 19, 1994. D. Share copy of Phi Delta Kappa 26th Annual Gallup Poll of the Public's Attitudes Toward the Public Schools, October 1994. E. Share copy of article entitled, "The Fourth Bracey Report on the Condition of Public Education", Phi Delta Kappan, October 1994. F. Share copy of article entitled, "The Media's Myth of School Failure", Educational Leadership, September 1994. G. Share progress report on the work of the Strategic Plan Advisory Committee based on October 11 and October 18, 1994 meetings. H. Share a copy of the results of the Pennsylvania System of School Assessment for the Southern York County School District grades 5, 6, 8, 9 and 11 given in March 1994. ANNOUNCEMENTS: A. The following 1994 graduates of Susquehannock High School have been named Advanced Placement Scholars by the College Board in recognition of their exceptional achievement on the college-level Advanced Placement Examinations: 1. Elizabeth J. Bintrim 2. Jane J. Burrill 3. Michael S. Leonard B. The following cafeteria employees have earned professional designations from the Pennsylvania School Food Service Association as noted: 1. Susan Wilt - Assistant 2. Brenda Dise - Assistant 3. Pamela Richardson - Manager 4. Juliana Somerville - Assistant C. Dale R. Keagy, Business Administrator, will be an instructor in the Pennsylvania Association of School Business Officials seminar series, "Financial Forecasting and Planning" at three locations, Allentown, Harrisburg, and Pittsburgh during the fall of 1994. MOTION was made by Mr. Riley and seconded by Mr. Gass that the meeting be adjourned at 9:25 p.m. Respectfully submitted, Dale R. Keagy Board Secretary