November 17, 1994 MINUTES OF MEETING The regular November 17, 1994 meeting of the Board of Education was held in the Southern Middle School Auditorium on the above date. President Jack Sullivan called the meeting to order at 7:30 p.m. Everyone was asked to pledge the flag. Members present at roll call were: Jeffrey Dubbs, Erek Gass, Jerri Groncki, John Riley, Jan Sechrist, Larry Spangler, and Jack Sullivan. Student representative, Steven Droter was also present. Absent at roll call were Daniel Pierce and Ed Waugh. Mr. augh arrived at 7:34 p.m. and Mr. Pierce arrived at 8:35 p.m. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy Assistant Superintendent, and Dale R. Keagy, Business Administrator/Board Secretary. The press was represented by Barbara Krebs, York Dispatch. MOTION was made by Mr. Gass and seconded by Mr. Sechrist that the Board of Education approve the minutes of the October 27, 1994 Finance Committee meeting minutes, November 3, 1994 Buildings and Grounds Committee meeting minutes and November 3, 1994 Committee-of-the-Whole meeting minutes. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Waugh entered the meeting. Mr. Riley presented the treasurer's report. (Copy in Minute Book) MOTION was made by Mrs. Groncki and seconded by Mr. Gass that the Board of Education approve the treasurer's report. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - PUBLIC COMMENT: The following addressed the Board: 1. Charles A. Lehman, R.D.#3 Box 80, Glen Rock, PA representing STOP reference advance funding. 2. David Seitz, R.D.#1, Box 204B, Glen Rock, PA reference the new school. 3. Ben Allen, 37 Virginia Avenue, Shrewsbury, PA reference the bond issue. 4. Frank Metallo, 8 Jefferson Court, New Freedom, PA reference arbitrage. 5. Randall Hall, 39 Still Pond Drive, New Freedom, PA reference bond issue. During the public comment period, Mr. Randall Hall presented a petition to the Board. (Original in minute book) 6. Paul J. Solomon, R.D.#1, Box 27, New Freedom, PA reference revenue/cost. 7. Allan Bagnall, R.D.#1, New Freedom, PA, taxpayer 8. John Medwin, 3 East Pond Drive, New Freedom, PA OLD BUSINESS: MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education approve the bill list in the amount of $164,659.94 (Check Nos. 37210-37373) as of 11/10/94. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - COMMITTEE REPORTS: EDUCATION: - Jerri Groncki, Chairperson ESEA Chapter 2 update. No Report Proposed Vision Statement, Basic Beliefs, and Modified Mission Statement as developed by Strategic Plan Advisory Committee were shared with the Board. Mrs. Groncki reported on the November 10, 1994 Education Committee Meeting. MOTION was made by Mr. Sechrist and seconded by Mr. Riley that the Board of Education authorize the technology committee to proceed as outlined by the Education Committee meeting to expand the computer program in the District. Following discussion, the motion was withdrawn. MOTION was made by Mr. Sullivan and seconded by Mr. Riley that the Board of Education authorize Mr. Engler to conduct a study, along with committee members at the building levels, to determine a specific focus area of computer needs. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - MOTION was made by Mr. Gass and seconded by Mr. Riley that the introduction of foreign language instruction at the elementary level shall begin with the September 1995 school year at a grade level to be suggested by the school administration, as being consistent and feasible within the curriculum, and approved by the School Board. Elementary teachers hired for the 1995 school year, and thereafter, shall demonstrate proficiency in a language taught, or desired to be taught, in SYCSD. The standard for such proficiency shall be suggested by the administration and approved by the School Board. Elementary teachers shall be employed specifically to teach foreign language until such time as all elementary teachers are qualified to instruct students in a foreign language at the desired level of competency. Current elementary teachers will be encouraged to obtain such proficiency in cases where they now lack such proficiency. ROLL CALL VOTE. MR. GASS AND MR. RILEY VOTED AYE. MR. DUBBS, MRS. GRONCKI, MR. SECHRIST, MR. SPANGLER MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. - - - - Mr. Sullivan and Mrs. Groncki stated for the record that they cannot support foreign language at the elementary level at this time for reasons of cost, but do support the concept. MOTION was made by Mrs. Groncki and seconded by Mr. Gass that the current language teachers test language students to determine their performance as it relates to Chapter 5 requirements. MOTION APPROVED BY ROLL CALL VOTE. MR. DUBBS, MR. GASS, MRS. GRONCKI, MR. RILEY, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. SPANGLER VOTED NAY. - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Riley that the Board of Education authorize the middle school administrators to look into the possibility of including geography and foreign language in the middle school program. MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS, AND MR. SPANGLER VOTED NAY. - - - - Mr. Spangler stated for the record that he voted NAY because he feel that this process should advance in due course with the curriculum committee investigating this recommendation. Mr. Pierce entered the meeting. Mr. Sullivan stated that there will be an executive session at 9:15 p.m. this evening to conduct a speaker-phone conference call with the District Solicitor reference an employee request for additional sick leave and sabbatical, and a issue which could result in an identifiable legal complaint. FINANCE AND BUDGET - Erek Gass, Chairperson Discussion was held on the proposal to issue advanced funding bonds for possible construction. Mr. Spangler stated that he would like to have copies of the petition presented to the Board earlier in the evening reference the proposed bond issue. MOTION was made by Mr. Sechrist and seconded by Mr. Dubbs that the Board of Education proceed as planned to issue advanced funding bonds for possible construction. ROLL CALL VOTE. MR. DUBBS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MR. GASS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. - - - - Report on status of the General Fund Budget as of October 1994. (Copy in Minute Book) MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education approve budgetary transfers as required. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Sechrist that the Board of Education adopt investment guidelines for 1995. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Dubbs that the Board of Education appoint York Area Earned Income Tax Bureau as delinquent collector of personal taxes for the 1994-95 school year. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Pierce and seconded by Mrs. Groncki that the Board of Education approve timeline for the development of the 1995-96 budget. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - The following reports were shared with the Board: a. Report on tax collections and billings. (Copy in Minute Book) b. Year-to-Date cafeteria financial report. (Copy in Minute Book) MOTION was made by Mr. Riley and seconded by Mr. Gass that the Board of Education approve a contract with Gannett-Fleming to provide professional emergency services reference the wind storm damage at Susquehannock High School. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Dr. Hupper updated the Board on work involved with the recent wall collapse at Susquehannock High School. PERSONNEL & POLICY - John Riley, Chairperson MOTION was made by Mr. Sechrist and seconded by Mr. Waugh that the Board of Education authorize the administration to fill the current vacancy within the school district; elementary physical education teacher, fifty percent contract. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Waugh that the Board of Education approve the following supplemental contracts for the 1994-95 school year: (1) Kara Bartl, Girl's Head Junior High Basketball Coach, Step 1, $1,810. (2) Pegeen Brown, Basic Skills Facilitator at Southern Middle School, $19/hour. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Pierce and seconded by Mrs. Groncki that the Board of Education approve the following York College students to do their student teaching from February 13, 1995 to May 5, 1995 with the following staff members: (1) Meredith DeLoretta with Bonnie Sipes, Southern Elementary School, Grade 1 (2) Jennifer Rhodes with Connie McCleaf, Friendship Elementary School, Grade 2 (3) Matthew Amberman with Joe Dominick, Susquehannock High School, Social Studies MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education approve change in salary level for the following staff members: From To (1) Kathy Yeater Instr. II Masters (2) Beth Swartzbaugh Instr. I Masters (3) Linda A. Garrett Masters Masters +15 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Riley that the Board of Education approve the following substitutes for the 1994-95 school year: (1) Teachers (a) Keidra A. Koenig (b) Patricia A. Wilson (c) Lori Miller (2) Cooks; Rosemary T. Smith MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Pierce that the Board of Education adopt board meeting agenda format for the Committee-of- the-Whole meeting adopted on April 21, 1994 on a trial basis. Format will be corrected to comply with Board Policy for order of committee reports as follows: A. Education Committee B. Finance and Budget C. Personnel and Policy D. Buildings and Grounds E. Transportation, Health and Safety F. Athletics MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Waugh and seconded by Mr. Riley that a public comment period be provided for one/half hour at the beginning of the meeting for comments on agenda items only and that one/half hour public comment period be provided, following the superintendent's report, for general comments. ROLL CALL VOTE. MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED AYE. MR. DUBBS, MR. GASS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED NAY. MOTION FAILED. - - - - MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education approve supplemental contract for Amanda Stein, Assistant Girls Junior High Basketball Coach, Step 1. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sullivan and seconded by Mr. Riley that the Board of Education approve request for leave with pay for Earle Wolfe for December 6, 1994 to attend the meeting of the Governor's Chapter 2 State Advisory Committee in Harrisburg. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Sullivan declared an Executive Session at 9:15 p.m. to confer with the District Solicitor reference employee request for extended sick leave and sabbatical; and an item of possible identifiable legal complaint. The meeting reconvened at 10:00 p.m. MOTION was made by Mr. Riley and seconded by Mrs. Groncki that the Board of Education approve request for extended sick leave and sabbatical leave as requested by Dennis Deffendall. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Spangler and seconded by Mr. Gass that the Board of Education comply with Department of Education requirement to provide driver education instruction for a private school student. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Sullivan stated that the Nominating Committee has been preparing the slate for election of officers to be conducted at the December 8, 1994 reorganizational meeting. BUILDINGS AND GROUNDS - Ed Waugh, Chairperson MOTION was made by Mr. Gass and seconded by Mr. Spangler that the Board of Education approve selecting four (4) consultants to be interviewed for appointment to serve as district consultant to do a district "space needs" feasibility study. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Riley that the Board of Education select Murphy & Dittenhafer Architects and Crabtree, Rohrbaugh & Associates as two of the four firms to be interviewed. ROLL CALL VOTE. MR. GASS, MR. RILEY, AND MR. SPANGLER VOTED AYE. MR. DUBBS, MRS. GRONCKI, MR. PIERCE, MR. SECHRIST, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Spangler that the Board of Education select Crabtree, Rohrbaugh & Associates, PSC Engineers & Consultants (Huth Associates), Murphy & Dittenhafer Architects, and Noelker & Hull Associates, Inc. as the four firms to be interviewed. ROLL CALL VOTE. MR. GASS, MR. PIERCE, MR. SECHRIST, AND MR. SPANGLER VOTED AYE. MR. DUBBS, MRS. GRONCKI, MR. RILEY, MR. WAUGH, AND MR. SULLIVAN VOTED NAY. MOTION FAILED. - - - - Note: Mr. Sullivan announced that the four firms would be identified at the 12/8/94 Board meeting. MOTION was made by Mr. Waugh and seconded by Mr. Sechrist that the Board of Education approve the following requests to use school facilities: (1) Friendship Elementary School P.T.O., Friendship Elementary School All Purpose Room and Cafeteria, Friday, December 2, 1994 from 3 p.m. to 4 p.m. and Saturday, December 3, 1994 from 6 a.m. to 12 noon. (2) Southern York County Youth Club, High School Cafeteria, Sunday, March 12, 1995 from 1 p.m. to 3:30 p.m. Report on water test for October 1994 was satisfactory. (Copy in Minute Book) Dr. Hupper requested direction from the Board reference matters which may need immediate attention relating to the repair of the collapsed wall at Susquehannock High School. MOTION was made by Mr. Dubbs and seconded by Mr. Gass that Mr. Sullivan and Mr. Waugh may act on behalf of the Board on items needing immediate attention relating to the repair of the collapsed wall at Susquehannock High School. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Sechrist and seconded by Mr. Riley that the Board of Education, in order to expedite repairs, approve use of District funds to complete repair work on collapsed wall at Susquehannock High School and recoup funds from the insurance company. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - TRANSPORTATION, HEALTH AND SAFETY - Erek Gass, Chairperson MOTION was made by Mr. Riley and seconded by Mr. Pierce that the Board of Education approve the following bus drivers for the 1994-95 school year: (1) Sherry Cavaliere (2) Lori A. Tracey (formerly approved for van only) Motion withdrawn because of question on documentation. MOTION was made by Mr. Gass and seconded by Mr. Pierce that the Board of Education approve Lori A. Tracey (formerly approved for van only) as a bus driver for the 1994-95 school year: MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Riley that the Board of Education tentatively approve Sherry Cavaliere as a bus driver for the 1994-95 school year pending a letter from her physician indicating that she is physically "qualified." MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - ATHLETICS - John Riley, Chairperson Mr. Riley stated that students had requested to organize a club to learn about play-by-play commentary of sporting events. Mr. Sutton has volunteered to assist. REPORTS OF REPRESENTATIVE APPOINTMENTS LEGISLATIVE COUNCIL - John Riley AREA VOCATIONAL-TECHNICAL SCHOOL - Ed Waugh Mr. Waugh shared the Mini-Board Report from the October 27, 1994 Operating Committee Meeting. LINCOLN INTERMEDIATE UNIT NO. 12; Copy of the Dawn's Early Light, highlights of the L.I.U. Board Meeting of November 1, 1994 was shared with the Board. YORK AREA EARNED INCOME TAX BUREAU - Ed Waugh No Report SOUTHERN YORK COUNTY REGIONAL PLANNING COMMISSION - Erek Gass Mr. Gass shared minutes of the Regional Planning Commission October 4, 1994 meeting. SOUTHERN REGIONAL RECREATIONAL BOARD - Dan Pierce Mr. Pierce requested that the by-laws and constitution be included on the December agenda for Board approval. YORK COUNTY EDUCATIONAL PANEL - Jerri Groncki No Report SECRETARY'S REPORT Receipt of the following certificate of attendance of outside children living with district residents: Rebecca Ingram residing with her friend, Jodi Decca at 3 Hanover Street, Apartment 2, Glen Rock, PA Mr. Keagy reported on the resignation of Carol A. Norton, elementary physical education teacher, fifty percent contract, effective January 2, 1995 or sooner if a satisfactory replacement can be employed. Communications and requests for information from citizens were shared with the Board. Mr. Keagy shared copies of the transportation bid specifications previously used to solicit bids. He also gave Board members notes about some changes and/or additions proposed for the new specifications. He requested members to review the documents and respond with comments or suggestions by November 30. SUPERINTENDENT'S REPORT: The following persons have been approved to attend the conferences as listed: A. Ken Alwine and Bob Schnetzka, U.S. All Star Track and Field Clinic, December 15 and 16, 1994, Atlantic City, New Jersey, at a cost not to exceed $338.50 from the Athletic Fund and a substitute for each teacher for a cost of $280 from the General Fund. B. Wendolyn Hewitt, Improve Career Decision Making Workshop, November 29 and 30, 1994, Harrisburg, PA, at a cost not to exceed $111.40. NOTES: A. Copy of the First Quarter In-School Suspension Program Report. B. Copy of Expressions, 1994, Susquehannock High School Literary Magazine. C. Copy of the Southern Middle School P.T.S.O. Newsletter, Vol. IX, No. 2. D. Copy of the Susquehannock High School Courier, November 1994. E. Communication received from Judy Queitzsch reference her appreciation for dedicating a tree in the memory of her husband, Thomas Queitzsch. F. Copy of the Southern Elementary School PTO Newsletter, November 1994. ANNOUNCEMENTS: A. Report on the awards provided to the Susquehannock High School Courier at the York-Adams-Lancaster School Press Association. B. The following cafeteria employees have earned professional designations from the Pennsylvania School Food Service Association as noted: 1. Jane David - Assistant. 2. Hilda Arendt - Assistant. MOTION was made by Mr. Sullivan and seconded by Mr. Riley that the Board of Education cancel the scheduled December 1 board meeting. The next meeting of the Board of Education will be the December 8, 1994 reorganizational meeting. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Riley and seconded by Mr. Pierce to adjourn the meeting at 10:31 p.m. Respectfully submitted, Dale R. Keagy Board Secretary