January 4, 1996 MINUTES OF MEETING A Committee of the Whole meeting of the Board of School Directors was held in the Board Room of the District Administration Building on the above date. Dr. Joy, Board Vice President called the meeting to order at 8:00 p.m. Everyone was asked to pledge the flag. Members present at roll call were: Erek Gass, Jerri Groncki, James Joy, Diane Masimore, Jay May, Joe Newberger, and Jeffrey Sanders. Absent at roll call was Jan Sechrist. Student representative Jeffrey Arbogast was also present. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy, Assistant Superintendent of Schools, and Dale R. Keagy, Business Administrator/Board Secretary. The press was represented by Barbara Krebs of the York Dispatch and Michele Barranca of the York Daily Record. MOTION was made by Dr. Sanders and seconded by Mr. Gass that the Board of Education approve the December 7, 1995 reorganizational board meeting minutes. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Dr. Hupper presented a Retirement Plate to Betty Bortner, Southern Middle School, English Teacher, for 30 years of service to the Southern York County School District. Mr. May presented the treasurer's report. MOTION was made by Mrs. Groncki and seconded by Dr. Sanders that the Board of Education approve the treasurer's report. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - STUDENT REPRESENTATIVE REPORT: Mr. Arbogast reported that the 1995 snow king candidates collected a total of 6,066 non-perishable food items for the Southern York County Food Pantry. Congratulations to the second runner-up, Aaron Zimmerman, the first runner-up, Tim Smith, and Snow King, Rob Schnabel, who collected 1,837 items. PUBLIC COMMENT: The following individual addressed the Board: Bob Russell, R.D.#2, Glen Rock reference year round schooling. Dr. Joy announced that there would be a committee of parents meeting which will be open to the community, on January 15 beginning at 7:00 p.m. to be held at the home of Kathy Arbogast, 336 Cassidy Way, Shrewsbury. The meeting is being held to receive public input on issues concerning the School District and to answer questions. OLD BUSINESS: MOTION was made by Dr. Sanders and seconded by Mr. Gass that the Board of Education approve the bill list in the amount of $485,950.30 (Check Nos. 41293-41487 as of 12/20/95) (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Dr. Joy reminded the members of the Board to contact the Board President reference committee chairmanship or service. For the record, Mr. Gass shared that he feels that all members of the Board should serve on each committee and that the Board should continue with the Committee-of-the Whole meetings. Mrs. Groncki stated for the record that she agrees with Mr. Gass and feels that it is important for the community to hear the reactions of all Board members on all topics and would also like to continue with the Committee- of-the Whole meetings. NEW BUSINESS COMMITTEE REPORTS: EDUCATION Dr. Joy asked for a volunteer to fill a vacancy on the District-wide Strategic Plan Advisory Committee. This individual would also be asked to serve on the Susquehannock High School Goal I, Curriculum and Instruction sub-committee. Mr. Newberger volunteered to serve on the committee and was appointed. MOTION was made by Dr. Sanders and seconded by Mrs. Groncki that the Board of Education approve an addition to the Field Trip list for the 1995-96 school year as follows: Wayne McCullough, Head Boys Basketball Coach; Todd Stiffler, Assistant Boys Basketball Coach; and 22 basketball players to Messiah College on January 13, 1996. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Dr. Sanders that the Board of Education approve the creation of a four hour per day special education teacher aide position for assignment in the emotional support classes at Friendship Elementary School, effective as soon as possible. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - IASA Title VI Update. No Report at this time. FINANCE AND BUDGET Mr. Glen Williard, Financial Advisor from Public Financial Management shared information with the Board reference a $5,000,000 general obligation bond. He asked for Board direction on moving forward with the issue. MOTION was made by Dr. Sanders and seconded by Mr. Newberger that the Board of Education authorize the administration to proceed with a $5,000,000 general obligation bond issue, scheduled for bin on January 18, 1996. MOTION was made by Mr. Gass and seconded by Mrs. Groncki to amend the above motion to include leveling the first and second year payments of the bond issue to establish equal payments for the remainder of the debt. Roll call vote on amendment: MR. GASS AND MRS. GRONCKI VOTED AYE. DR. JOY, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, AND DR. SANDERS VOTED NAY. MOTION FAILED. Roll call vote on original motion: MOTION APPROVED BY ROLL CALL VOTE. MR. GASS, MRS. GRONCKI, DR. JOY, MRS. MASIMORE MR. MAY, MR. NEWBERGER, AND DR. SANDERS VOTED AYE. Mr. Gass stated for the record that he feels it is important to support the bond issue despite the fact that his amendment failed. - - - - MOTION was made by Dr. Sanders and seconded by Mrs. Groncki that the Board of Education adopt a resolution of participation in the Commonwealth of Pennsylvania Cooperative Purchasing Program. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. May that the Board of Education approve exonerations and refunds. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Keagy shared the following reports: (Copy in Minute Book) 1. Report on status of General Fund Budget for November 1995. 2. Report on Cafeteria Fund for November 1995. PERSONNEL AND POLICY: MOTION was made by Mr. Gass and seconded by Dr. Sanders that the Board of Education appoint Robert Williams as representative from the Southern York County School District to serve on the York County Area Vocational- Technical School Authority for a five year term beginning January 1, 1996. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - The Board of Education received copies of applications presented for appointment to the position, School Director, Southern York County School District. Interviews were scheduled for Thursday, January 11 beginning at 8:00 p.m. MOTION was made by Mr. Gass and seconded by Dr. Sanders that interviews for School Director be held in public and be televised on Channel 20. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Dr. Sanders that the Board of Education approve the appointment of Melissa C. Bowen, Full-time Substitute Kindergarten Teacher at Friendship Elementary School, Step 1 (1), Instructional I Level, effective January 5, 1996 until the end of the 1995-96 school term. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Newberger that the Board of Education approve appointment of the following individuals as instructors for the 1996 Spring Term After-School Enrichment Program at the rate of $20/hour: *+ a. Jim Boldt, Swim and Skate, Paid by YMCA *+ b. Kimberlee Demers, Hyperstudio, 15 hours *+ c. Kimberlee Demers, Video, 20 hours d. Linda Garrett, Computer Art, 7.5 hours e. Mary Beth Gemmill, Gym and Playground Games, 20 hours f. Michael Glennie, Junior League Bowling, No salary *+ g. Annie Hardway, Beginning Sign Language (Grades 1- 5), 15 hours *+ h. Annie Hardway, Beginning Sign Language (Grade 6- 12), 15 hours i. Sharon Krout, Beginning Drawing, 9 hours + j. Daniel Marango, Beginning Basketball (Grades 2- 3), Paid by YMCA + k. Daniel Marango, Beginning Basketball (Grades 4- 6), Paid by YMCA + l. Daniel Marango, Introduction to Art, Paid by YMCA *+ m. Daniel Marango, Swim and Skate, Paid by YMCA + n. Kileen Ruby, Beginning Tumbling, Paid by YMCA o. Carol Walker, Effective Study Skills, 9 hours + p. Denine Yates, Spanish, Paid by YMCA * Denotes new course + Denotes new instructor and further that the Board of Education to consider appointment of the following individuals as instructors for the 1996 Spring Term Adult Education Program at the rate of $20/hour: a. Keith Baker, Introduction to Personal Computers, 20 hours + b. Lisa Boyer, STEP Parenting Program, No salary. + c. Warren Bulette, Succeeding in Business, 8 hours W d. Debbie Burke, Ju-Jitsu, 16 hours e. Walter Cerkan, Introduction to Windows 3.1, 12.5 hours f. Walter Cerkan, Introduction to WordPerfect, 12.5 hours * g. Bernard Dappie, Back Yard Ponds, 2 hours *+W h. Julie Dennies, Weight Training for Women, 16 hours W i. Cal Fonseca, Over 35 Basketball, 20 hours j. Janet Hagel, Beginning Accounting, 20 hours k. Annie Hardway, Beginners #1 Sign Language, 20 hours l. Annie Hardway, Beginners #2 Sign Language, 20 hours W m. William Harman, Ballroom Dancing Continued, 20 hours W n. William Harman, Latin Dancing Continued, 8 hours o. Henry Hartman, Small Engine Repair, 16 hours W p. Janet Heathcote, Food and Fitness Plan, Paid by Diet Workshop *+ q. Rosemary Herbert, The ABC's of Remodeling, 4 hours + r. Wendolyn Hewitt, PRIDE: Parent to Parent Drug Prevention Workshop, no salary s. Cynthia Jones, Introduction to Lotus 123, 16 hours t. Lewis Luftig, Introduction to Computer Software, 16 hours W u. Daniel Jesse Mays, P.G.A. Golf, 10.5 hours v. Connie McKay, Spring Twiggy Wresth, 1.5 hours * w. Connie McKay, Raffia Earth Angel, 2 hours x. Connie McKay, Mrs. Easter Bunny, 1.5 hours * y. Connie McKay, Bird House, 1.5 hours * z. Connie McKay, Salal Wreath, 1.5 hours aa. Calvin Osman, Home Landscaping Design, 20 hours bb. Calvin Osman, Home Landscaping-Plant Selection, 10 hours +cc. Bob Owens, Fifty-Five Alive (Safe Driving), No salary dd. Carol Posinski, Community First Aid and Safety, 9 hours *+ee. Anthony Romito, Financial Strategies for Successful Retirement, 10 hours *ff. Sharon Stutts, British Isles and Iceland Trip *gg. Sharon Stutts, Canadian Rockies Trip *hh. Patricia Sweetman, Herbs, Fragrance and You, 2 hours *ii. Patricia Sweetman, Housecleaning (Environmentally Safe), 2 hours *jj. Patricia Sweetman, Topiaries and Standards, 2 hours kk. George Yohe, Co-Ed Volleyball, 20 hours * Denotes new course + Denotes new instructor W Denotes Wellness course MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Dr. Sanders that the Board of Education approve Denise Ferree, Special Education Teacher at Southern Middle School, to do her administrative internship/field experience under the supervision of John Wright, Middle School Principal, during the Spring Semester, January through May, 1996. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - The Board received information provided by the York County Industrial Development Corporation reference the Local Economic Revitalization Tax Assistance Program (LERTA). No action was taken. MOTION was made by Mrs. Groncki and seconded by Mr. May that the Board of Education approve a request for leave without pay for Candy Keeney, Secretary to the Assistant Superintendent, for December 12 (P.M. only), 13, 14, 15, 1995 due to personal illness and December 20, 1995 due to inclement weather. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Keagy shared information reference naming WORKFIRST as the District's "panel physicians." MOTION was made by Mr. May and seconded by Dr. Sanders that the Board of Education name WORKFIRST as the District's "panel physicians" in accordance with provisions of the Workers Compensation Reform Act. MOTION APPROVED BY ROLL CALL VOTE MR. GASS, DR. JOY, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, AND DR. SANDERS VOTED AYE. MRS. GRONCKI VOTED NAY. - - - - Dr. Hupper reported to the Board reference a request from parents of a handicapped student requesting the right to be carried by other students as he desired to reach multi-levels within the school physical plant. The parents waived the right to a hearing of their concern in executive session. Presentation and discussion proceeded in public. Dr. Joy introduced Mr. Jack Elliott, attorney representing the parents of the physically handicapped student. Mr. Elliott shared concerns of the parents reference the right to request other students to lift their son as he desires to reach multi-levels within the school physical plant. Following discussion, Dr. Joy asked the Board to take action on the request. MOTION was made by Mr. May and seconded by Dr. Sanders that the Board of Education, based on recommendation of the District Solicitor, deny the request from the parents of the handicapped student to provide a waiver from the parents of the students involved in lifting their son when needed. The Board also requested the parents meet with the administration and, if necessary, a representative of the Board to evaluate the areas in question to arrive at an acceptable compromise and report back to the Board at the January 18 Board meeting. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Dr. Hupper requested the Board to schedule a student hearing. The hearing was scheduled for 7:00 p.m., Thursday, January 11. MOTION was made by Mr. Gass and seconded by Dr. Sanders that the Board of Education authorize the Superintendent of Schools to approve request for leave without pay and report these requests to the Board as part of the Superintendent's Report. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - BUILDINGS AND GROUNDS: The following information was shared with the Board: 1. Report on water test results for November 1995. (Copy in Minute Book) 2. Minutes of District Safety Committee meeting of December 6, 1995. 3. Request to use school facilities; SYC Baseball, Susquehannock High School Auditorium Lobby, January 20 and February 10, 1996 from 9 a.m. to 3 p.m. TRANSPORTATION, HEALTH AND SAFETY: No Report ATHLETICS: No Report SECRETARY'S REPORT: Mr. Keagy reported on the following: A. Report on Attendance of Outside Children Living with District Residents: Samantha Jo Carbaugh residing with her grandmother, Norma Jene Bailey at 66 Argyle Avenue, Glen Rock, PA. B. Report that real estate parcels 84-9-86 and 84-9-87 with combined assessed values of $14,900 have been declared as exempt from tax by the County Board of Assessment Appeals. (These properties are owned by Shrewsbury Borough and are used as a part of that municipality's water system.) C. PSBA Travel Accident Program for School Board Directors was renewed on December 1, 1995 for all board members. D. Single Audit Report for year ending June 30, 1995 was received and distributed to Board members. SUPERINTENDENT'S REPORT: The following staff members have been approved to attend the following conferences: A. Cassie Timcheck and Rosa Baer, Pride Parent-to-Parent Facilitator Training, December 18 and 19, 1995, York, PA, at a cost not to exceed $76 plus a substitute for Mrs. Timcheck for a total cost of $220 to be paid from Drug Free School Funds. B. Bryan Wilson, National Soccer Coaches Association Convention, January 18-19, 1996, Philadelphia, PA, at a cost not to exceed $110 from the Athletic Fund and $144 for a substitute from the General Fund. C. Bryan Bortner, 12th Annual Kickoff Football Clinic, February 1, 2, 3, 1996, Hershey, PA, at a cost not to exceed $148 from the Athletic Fund. D. Dale R. Keagy, Pennsylvania Association of School Business Officials 41st Annual Conference, March 19, 20, 21, 1996, Hershey, PA, at a cost not to exceed $385. E. William R. Murphy, PA Association of Federal Programs Coordinators Conference, April 21-24, 1996, Champion, PA at a cost not to exceed $534. NOTES: A. Letter received from the Pennsylvania Department of Education reference official approval of the Southern York County School District's Phase II Strategic Plan. B. Letter received from the Bureau of Special Education, Pennsylvania Department of Education, reference approval for Contingency Fund monies in the amount of $23,979.49. C. Copy of the information provided the Board of Education at their regular December meeting reference, "The Sovereignty Proposal." D. Copy of the Southern York County Regional Planning Commission Regional Water and Sewer Committee meeting minutes of December 2, 1995. E. Copy of the SES PTO Newsletter, December 1995. F. Information reference Student Assessment and Performance Based/Alternative Assessment: 1. How Performance Assessments Affect Teaching and Learning, Nidhi Khattri, Michael B. Kane, and Alison L. Reeve, Educational Leadership, November 1995. 2. Student Assessment, ...teacher today, Vol. 7, No. 4. Copyright 1992. 3. Understanding Portfolio Assessment (an alternative to traditional testing), A Guide for Parents. G. Memo reference clarification of several questions raised about the senior class trip at the regular board meeting on December 7, 1995. H. Pennsylvania Economy League, News and Views, December 1995. I. Pennsylvania Economy League, Eye on the Capital, 4th Quarter, 1995. J. Communication received from John and Carrie Lang reference a new elementary school in Shrewsbury. K. Copy of letters received from the following staff members in appreciation for the opportunity to take a Word Perfect class: 1. Peggy Jenkins 2. Sharon Snyder L. Wayne McCullough has been recertified as a Contractor/ Supervisor in accordance with provisions of EPA and DER regulations. M. Copy of an article written by Wayne McCullough and published in the PASBO Report. N. Irvin Rappoldt has contributed $279.69 for the maintenance of Fissel's Church School. O. Ms. Karen Allmond has donated a dual disk drive computer, keyboard and monitor. P. The Southern Elementary School P.T.O. has contributed $19,532 to the Southern Elementary School toward implementation of their technology Q. The Friendship Elementary School P.T.O. has contributed $3,576.55 to supplement district funds in the area of technology. R. A data profile of the District has been distributed to board members and is available for sale to the public at $2 each. ANNOUNCEMENTS: A. The following meetings will be held in January as indicated below: 1. Community Technology Advisory Committee, Wednesday, January 24, 1996 at 7 p.m. in the Board Room, District Administration Building. 2. District-wide Strategic Plan Advisory Committee, Tuesday, January 30, 1996 at 7 p.m. in the Susquehannock High School Cafeteria. B. The 1996 York County Chamber of commerce School Director's Dinner will be held on Monday, January 29, 1996 at the Yorktowne Hotel with keynote speaker Congressman William Goodling. Detailed information will be received at a later date. Dr. Joy stated that an executive session will be held immediately following the board meeting to share information reference negotiations with the Southern York County Education Association. The meeting was recessed at 10:15 p.m. The meeting reconvened at 10:25 p.m. Dr. Joy declared an executive session at 10:26 p.m. The meeting reconvened at 10:46 p.m. MOTION was made by Mr. Newberger and seconded by Mr. Gass to adjourn the meeting at 10:47 p.m. Respectfully submitted Dale R. Keagy Board Secretary