MINUTES OF MEETING November 7, 1996 A meeting of the Board of School Directors was held in the Board Room of the District Administration Building on the above date. Mr. Sechrist called the meeting to order at 8:00 p.m. Members present at roll call were: Ben Allen, Erek Gass, Jerri Groncki, Diane Masimore, Jay May, Joseph Newberger, Jeffrey Sanders and Jan Sechrist. Absent at roll call was James Joy. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy, Assistant Superintendent of Schools, and Dale R. Keagy, Business Administrator/Board Secretary. Student representative Jeffrey Arbogast was also present. Everyone was asked to pledge the flag. MOTION was made by Dr. Sanders and seconded by Mr. Gass that the Board of Education approve the following meeting minutes: October 17, 1996 board meeting; Personnel & Policy Committee meeting of October 22 and 23, 1996; and the Buildings and Grounds Committee meeting of October 24, 1996. Mrs. Groncki noted a date correction on the October 17 meeting minutes. The executive session had been rescheduled for November 7, 1996. Original minutes will be corrected. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Keagy shared the following Treasurer's Report: A. Construction Fund - General Obligation Bond of 1996 as of September, 1996. B. Construction Fund - Emmaus Bond as of September, 1996 STUDENT REPRESENTATIVE REPORT: Mr. Arbogast presented a report on student activities and the student council meeting. (Copy in Minute Book) PUBLIC COMMENT: The following individuals addressed the Board: A. Brenda Call and Sarah Toback reference Girl's Tennis Team. B. Greg Johnson, 301 S. Main Street, Shrewsbury, PA reference Shrewsbury Elementary School Project. C. Dan Pierce, 98 Crosswind Drive, Shrewsbury, PA reference voting on the girl's soccer coaching positions. D. Robert Dumas, 8 Dickinson Court, New Freedom, PA reference girl's soccer coach position. OLD BUSINESS: MOTION was made by Mr. Allen and seconded by Dr. Sanders that the Board of Education approve the bill list in the amount of $304,462.69 $ (check Nos. 44376-44561 as of 10/31/96) and the following payment vouchers from the Construction Fund: #11 Crabtree Rohrbaugh Associates - Additional Services per Article 12 - $21,280.00. #12 York Stenographic Services - New elementary school hearing 9/26/96 - $225.90. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Rick LaBlanc, Crabtree Rohrbaugh & Associates entered the meeting. MOTION was made by Mr. Gass and seconded by Mr. Sechrist that the Board address items under Buildings and Grounds at this time. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. Allen that the Board of Education approve the Act 34 hearing transcript, written comments, and Part "D" of Plancon to be submitted to the Department of Education. (Part D documents were shared with the Board of Education in the mailing of board materials with the agenda of August 15, 1996.) MOTION APPROVED BY ROLL CALL VOTE. MR. ALLEN, MRS. GRONCKI, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, DR. SANDERS AND MR. SECHRIST VOTED AYE. MR. GASS VOTED NAY. - - - - MOTION was made by Dr. Sanders and seconded by Mr. May that the Board of Education approve Part "E" of Plancon to be submitted to the Department of Education. MOTION APPROVED BY ROLL CALL VOTE MR. ALLEN, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, DR. SANDERS, AND MR. SECHRIST VOTED AYE. MR. GASS AND MRS. GRONCKI VOTED NAY. - - - - Mr. Vernon Seim, 72 Crosswind Drive, Shrewsbury addressed the Board with questions reference the Shrewsbury Elementary School Project. MOTION was made by Dr. Sanders and seconded by Mr. May that the Board of Education authorize the architect to proceed with the design documents for the Shrewsbury Elementary School Project. MOTION APPROVED BY ROLL CALL VOTE MR. ALLEN, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, DR. SANDERS, AND MR. SECHRIST VOTED AYE. MR. GASS AND MRS. GRONCKI VOTED NAY. - - - - COMMITTEE REPORTS: EDUCATION: MOTION was made by Mr. Gass and seconded by Mrs. Groncki that the Board of Education approve District's request to become an Associate Member of the York Area Technology Education Consortium at no cost to the District. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Dr. Sanders that the Board of Education authorize the administration to apply to PA Department of Education for a Link to Learn grant in the amount of $44,000.00 to accelerate implementation of Phase 2 of Susquehannock High School computer network per District Technology Plan. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - The members of the Board received a report on Southern Middle School eighth grade Geography course including staff utilization of approved textbook and curriculum. Mr. Gass noted that he was not satisfied with the information he received. MOTION was made by Dr. Sanders and seconded by Mr. Gass that the Board of Education approve the following 1996-97 affidavits for Home Education under board policy #137 subject to the submission of required documentation: 1. C. Stanley Wildason, Grade 8 2. Sarah Pearce, Grade 8 3. Megan Flanary, Grade 5 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Dr. Sanders that the Board of Education authorize the high school principal to issue diplomas to the following students for meeting all high school graduation requirements: 1. Dwight D. Baublitz, Jr. (1996) 2. Lisa Merrill (1996) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - IASA Title VI Update: No report at this time. Mr. Murphy noted that due to a computer problem, report cards would not be distributed until next week. FINANCE AND BUDGET: Due to the computer problems, exonerations and refunds were not available and will be presented at the next meeting. MOTION was made by Mr. Gass and seconded by Dr. Sanders that the Board of Education adopt a resolution "requesting permission to participate in the Commonwealth of Pennsylvania Cooperation Purchasing Program." MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - PERSONNEL AND POLICY: MOTION was made by Mr. Allen and seconded by Mr. Gass that the Board of Education approve the following appointments: 1. Kristen G. Mikita, Elementary Physical Education Teacher, Step 7 (10) Masters Level, effective November 1, 1996. 2. Paul E. Ward, District Technician, $12.30/hour, effective November 11, 1996. 3. Peggy Cooper, High School Cook, two hour position, $7/hour, effective November 4, 1996. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Allen and seconded by Dr. Sanders that the Board of Education approve the appointment of Linda Phillips, 50% Health/Physical Education teacher, Step 4 (5), Instructional I, effective November 11, 1996. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. May and seconded by Mr. Allen that the Board of Education approve the following supplemental contracts for the 1996-97 school year: 1. Erica Allen, Elementary Basic Skills facilitator at $20 per hour. 2. Janis Annesley, All-School Play Assistant Director, Step 1, $1030. 3. Joyce Easton, All-School Play Technician/Stage, Step 2, $436. 4. Kristen Mikita, Girls Assistant Varsity Soccer Coach, Step 1, $1856. 5. Mark Rubb, All-School Play Set Construction, Step 2, $506. 6. Kathleen Schmidt, Head Girls Soccer Coach, Step 6, $2960. 7. Timothy Scripko, Head Football Coach, Step 5, $3843, effective October 21, 1996. Mr. Gass noted for the record that he supports the supplemental contracts for items 1, 2, 3, 5, and 7 but votes NAY because he does not the support supplemental contracts for 4 and 6. Mrs. Groncki stated for the record that she believes that the Board has a moral responsibility here and thinks that the issues were brought out very clearly in the statement that Mr. Pierce made in the comment section of the meeting. "We have a moral responsibility to honor our letter of intent. I know that our solicitor told us that this is not binding because we did not vote on it, but the mere fact that we evaluated these people, gave them a contract, plus a raise, then we are taking this away from them, does not sit well with me as far as showing our integrity. We really need to show our character here. This is not a personality thing, we are not looking for evaluating these coaches. We are evaluating the process and I think that each one of us have a moral obligation to honor our letter of intent whether we like the people or not. I am voting no." MOTION APPROVED BY ROLL CALL VOTE MR. ALLEN, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, DR. SANDERS, AND MR. SECHRIST VOTED AYE. MR. GASS AND MRS. GRONCKI VOTED NAY. - - - - MOTION was made by Mr. Gass and seconded by Mr. Allen that the Board of Education approve the following salary level changes effective with the 1996-97 school year: (Action) 1. Scott S. Rohrer from Instructional I Level to Instructional II Level. 2. L. Robert Schnetzka from Instructional II Level to Masters. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. May and seconded by Mr. Newberger that the Board of Education approve transfer of cafeteria staff and reduction in hours. (Copy in Minute Book) MOTION APPROVED BY ROLL CALL VOTE MR. ALLEN, MR. GASS, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, DR. SANDERS, AND MR. SECHRIST VOTED AYE. MRS. GRONCKI VOTED NAY. - - - - MOTION was made by Mr. Gass and seconded by Dr. Sanders that the Board of Education approve the following additions to the substitute lists for the 1996- 97 school term: 1. Teachers a. Myra E. Carter b. Laura L. Johnson c. Jill E. Reitano d. Jamie M. Lease 2. Instructional Assistant: a. Eileen Hales b. Jacqueline Anne Winterson and also that the Board of Education approve a request for family medical leave of absence for Kathleen Kirby, Guidance Clerk, Southern Middle School, effective November 4, 1996 for twelve weeks due to personal illness. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Dr. Sanders that the Board of Education approve a request from a district resident to contribute monies to the Southern York County School District Foundation each time a graduate or parent secures a mortgage through him. Following discussion motion withdrawn. MOTION was made by Dr. Sanders and seconded by Mr. Newberger that the Board of Education approve modifications and additions to the Southern York County School District Health Policies and Standing Orders. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mrs. Groncki that the Board of Education approve a request from Gary Sutton, Social Studies Teacher at Susquehannock High School, for leave without pay on Friday, December 6, 1996 in order that he may broadcast all of the PIAA State Football Championships. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Allen that the Board of Education approve Linda Garrett as an instructor for the "Computer Art" course of the 1996 Fall Term of the After-School Enrichment Program at the rate of $20 per hour, not to exceed 7.5 hours. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - BUILDINGS AND GROUNDS: The following requests to use school facilities were shared with Board: 1. Warrior Baseball Booster Club, Susquehannock High School main and auxiliary gymnasiums, Saturday, February 22, 1997 from 8 a.m. to 4:30 p.m. 2. Football Booster Club, Susquehannock High School cafeteria, Sunday, November 10, 1996 from 12 noon until 9 p.m. 3. Springettsbury Sertoma Club (All Star Soccer Game), Friday, November 8, 1996 from 7 p.m. to 10 p.m. and Saturday, November 9, 1996 from 5 p.m. to 10 p.m. 4. Boys Varsity Volleyball, Susquehannock High School main gymnasium, Mondays and Wednesdays, November 6, 13, 20, December 4, 9, 11, 16, 18, 1996, January 6, 8, 13, 15, 20, 22, 27, 29, February 3, 5, 10, 19, 24, 26, 1997 from 7:30 p.m. to 10 p.m. 5. Southern Elementary PTO, Southern Elementary School all purpose room, Friday, December 6, 1996 from 1 p.m. until 8:30 p.m. Dr. Hupper stated that he received a announcement from Senator Delp's office stating that the prevailing wage rates are to be adjusted for our area. TRANSPORTATION, HEALTH AND SAFETY: No report at this time. ATHLETICS: MOTION was made by Mrs. Masimore and seconded by Dr. Sanders that the Board of Education direct the administration to examine and review the process of evaluation and hiring recommendations of all supplemental contract positions and have Mrs. Riedel, High School Principal present her findings and recommendations at the regularly scheduled meeting on December 5. MOTION APPROVED BY ROLL CALL VOTE. MR. ALLEN, MRS. GRONCKI, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, DR. SANDERS AND MR. SECHRIST VOTED AYE. MR. GASS VOTED NAY. - - - - SECRETARY'S REPORT: Mr. Keagy shared the following information with the members of the Board: 1. Report of Outside Student Living with District Residents as follows: a. Peter Alexander Tauber residing with his Aunt and Uncle, Clayton and Linda Emery at 20 Fieldstone Circle, Shrewsbury, PA 17361. b. Nowa Culbertson residing with her grandfather/guardian, Norman M. Landes, 3124 Rexwood Drive, Glen Rock, PA, 19327. 2. Report on the following resignations: a. Thomas H. Krout, Chief of School Security Police effective October 25, 1996. b. Harry A. Wolf, School Security Police effective October 25, 1996. c. Anton G. Glatfelter, School Security Police effective October 25, 1996. d. Ronald N. Rohrbaugh, School Security Police effective October 25, 1996. e. Kimberly A. Read, School Security Police effective October 25, 1996. f. Sharon Krout, School Security Police effective October 25, 1996. g. J. Edward Kahler, School Security Police effective October 25, 1996. h. Patricia Smith, Cook, Friendship Elementary School, effective October 18, 1996. SUPERINTENDENT'S REPORT: Dr. Hupper shared the following information with the members of the Board: 1. The following staff members have been approved to attend the following conferences: a. William R. Murphy, PA State Assessment, Academic Standards & Assessments Workshop, November 13, 1996, Harrisburg, PA, at a cost not to exceed $93.60. b. Carl Markel, Student Assistance Program System Review Forum, October 28, 1996, Camp Hill, PA, at a cost not to exceed $18.60 out of Drug Free School funds. c. Bob Schnetzka, Virtual Economics Regional Workshop, November 21, 1996, Millersville, PA, at a cost not to exceed $30.46. d. Lynda Howell, Southern PA Information Exchange System Autumn Meeting, November 20, 1996, New Oxford PA, at a cost not to exceed $54.60 out of District Technology budget. e. Patti McGonagle, York County Directors of Computer Services Meeting, October 18, 1996, York, PA, at a cost not to exceed $72.00 out of District Technology budget. f. Linda Wolpert, Refining our Teaching Reading and Writing, October 26, 1996, Millersville, PA, at a cost not to exceed $57.05. g. Pegeen Brown, Gesell Institute Developmental/ Observational Kindergarten Workshop, October 21-23, 1996, Towson, MD, at a cost not to exceed $546.80. h. John Loucks, Technology Education Association of PE, November 8, 1996, Camp Hill, PA, at a cost not to exceed $126.70 out of District Technology budget. i. David Sherrer and David Morath, Pennsylvania Title I Assessment Congress, March 10-11, 1997, Harrisburg, PA, at a cost not to exceed $325.00. j. Ken Alwine and Ed Bailey, PASCO Computer Based Labs for Physics, Biology, and Chemistry, October 28, 1996, Mercersberg, PA, at a cost not to exceed $311.40. k.Alan Beily, Student Assistance Program System Review Forum, October 28, 1996, Camp Hill, PA, at a cost not to exceed $27.90 out of Drug Free School Funds. l.Stacey Sidle, Understanding and Preventing School Violence, December 9, 1996, New Oxford, PA, at a cost not to exceed $212.50 out of Drug Free School Funds. m.Tony Sorice, Understanding and Preventing School Violence, December 9, 1996, New Oxford, PA, at a cost not to exceed $204.75 out of Drug Free School Funds. n.Bryan Bortner, Understanding and Preventing School Violence, December 9, 1996, New Oxford, PA, at a cost not to exceed $212.50 out of Drug Free School Funds. o.Jack Stoneberg, Scott Rohrer, Joe Dominick and Scott Bortner, Clarion Eagle Wrestling Coaches School, November 7-9, 1996, Clarion, PA, at a cost not to exceed $362.00, to be paid through the Athletic Fund. Substitutes to be paid through District Fund at a cost not to exceed $432.00. p.Rosa Baer, The Admission Game, December 6, 1996, Lancaster, PA., at a cost not to exceed $24.80. q.Lisa Boyer, 8th Annual Mid-Atlantic Conference to Prevent Child Abuse, November 21-22, 1996, at Lancaster, PA., at a cost not to exceed $215.30 out of Drug Free Schools. r. Ray Lingenfelter, PAESSP - "Explosive Role of the Principal; Emerging for the Future, October 27-28, 1996, Philadelphia, PA, at a cost not to exceed $300.00. s. Denise Stauffer and Doug Truscott to accompany 12 students to March of Dimes Student Conference, November 8, 1996, in York, PA., at a cost not to exceed $326.00 out of Drug Free Schools. t.Bonnie Thompson, Reducing the Deficit: Creative Strategies for Working with ADD/ADHD Children and Adolescents, December 3, 1996, in Baltimore, MD., at a cost not to exceed $161.00 out of Drug Free Schools. 2. Copy of the revised enrollment projections for 1997-98 to 2006- 07. NOTES: A. Copy of 1996 Expressions, the Susquehannock Literary Magazine. B. Copy of "The Sixth Bracey Report on the Condition of Public Education", by Gerald L. Bracey; Phi Delta Kappan, October 1996, C. Copies of Education Research Service Briefing Summaries on: 1. Countering Attacks on Education 2. Countering Attacks on School Administrators Request for a special meeting to discuss the music program from Mr. Gass was shared with members of the Board. Following discussion, it was determined that there would be further discussion as information becomes available. The meeting was recessed at 9:45 p.m. The meeting reconvened at 9:50 p.m. Mr. Sechrist declared an executive session at 9:51 to discuss a personnel matter. The meeting reconvened at 12:04 a.m. The meeting was adjourned at 12:05 p.m. Respectfully submitted, Dale R. Keagy Board Secretary