MINUTES OF MEETING January 16, 1997 A meeting of the Board of School Directors was held in the Board Room of the District Administration Building on the above date. Dr. Joy, Board Vice President called the meeting to order at 8:00 p.m. Members present at roll call were: Ben Allen, Erek Gass, Jerri Groncki, James Joy, Diane Masimore, Jay May, Joseph Newberger, and Jeffrey Sanders. Absent at roll call was Jan Sechrist. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy, Assistant Superintendent of Schools, and Dale R. Keagy, Business Administrator/Board Secretary. Student representative Jeffrey Arbogast was also present. The press was represented by Barbara Krebs, The York Dispatch and John Kovach, The York Daily Record. Everyone was asked to pledge the flag. MOTION was made by Mr. Gass and seconded by Mrs. Groncki that the Board of Education approve the December 5, 1996 reorganizational board meeting minutes. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. May shared the following Treasurer's Reports: (Copy in Minute Book) 1. General Fund for November and December, 1996. 2. Construction Fund for October and November, 1996. STUDENT REPRESENTATIVE REPORT: Mr. Arbogast presented a report on student activities and the student council meeting. (Copy in Minute Book) PUBLIC COMMENT: The following individuals addressed the Board: 1. Dan Sipe, 56 N. Main Street, Shrewsbury, PA representing the Wrestling Booster Club reference the wrestling room (building). Dr. Joy appointed Mrs. Masimore and Mr. Sechrist to serve as liaison between the Board and the boosters. 2. Gilbert Malone, Attorney, 42 S. Duke Street, York, legal representative for Shrewsbury Township reference recreation agreement. Dr. Joy stated that the Board of Directors should consider appointing a committee of Board members, administrators, and the District solicitor to meet with Mr. Malone and Shrewsbury Township representatives to discuss the request. (Later in the meeting Dr. Joy appointed Mrs. Masimore, Mr. Sechrist and Dr. Joy to serve on the committee.) 3. Vernon Seim, 72 Crosswind Drive, Shrewsbury, PA reference comments he presented at the last meeting. MOTION was made by Dr. Joy and seconded by Mr. Gass that the Board of Education review items on the agenda pertaining to the Shrewsbury Elementary School Project following Public Comment to allow Mr. Seim to address his questions to the architect. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - 4. Erek Gass, Shrewsbury Township reference special privilege passes in the high school. 5. Rich Stine, Laidlaw Transit Terminal Manager. 6. Debbie Johnson, 301 S. Main Street, Shrewsbury, PA reference entrance to new school. OLD BUSINESS: MOTION was made by Dr. Sanders and seconded by Mr. Allen that the Board of Education approve the bill list in the amount of $599,639.75 (Check Nos. 44821-45220 as of 1/8/97) and the following payment vouchers from the Construction Fund: #16 Crabtree, Rohrbaugh & Associates, November & December architect fees, $125,123.02. #17 Morgan Guaranty Trust Co. of NY, Emmaus Interest, $68,879.78 (due 12/2/96 $34,357.92 and 1/2/97 $34,521.86) #18 Southern York County School District, $198,808.22 (Capital Reserve Fund -$24,533.27, Final GON 1995 - $41,292.56, Partial payment of construction period interest - $132,982.39) #19 Public Financial Management Inc., PLGIT/ARM management services for November, 1996 - $216.54 Mr. Gass stated for the record that he votes NAY because unless he received better information regarding architect fees, he cannot in good conscience support payment for architectural fees which are a part of this particular item. Mrs. Groncki stated for the record that she also votes NAY because she feels that the architects have not answered her questions and does not support approval of paying the architect fees. MOTION APPROVED BY ROLL CALL VOTE MR. ALLEN, DR. JOY, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, AND DR. JOY VOTED AYE. MR. GASS AND MRS. GRONCKI VOTED NAY. - - - - Representatives of Crabtree, Rohrbaugh, Inc. entered the meeting and shared the following information with members of the Board of Education. 1. Copy of the Project Status Schedule, Shrewsbury Elementary School, for the period October 1996 to September 1998. 2. Copy of the following drawings reference the Shrewsbury Elementary School: a. Floor Plan - all levels (January 1997) b. Entrance Way - west side (engineering drawings - December 1996) Recess was called at 9:55 p.m. The meeting reconvened at 10:03 p.m. Crabtree, Rohrbaugh, Inc. staff continued sharing information reference the entrance way -west side (engineering drawings - December 1996) COMMITTEE REPORTS: EDUCATION: MOTION was made by Dr. Sanders and seconded by Mr. Gass that the Board of Education approve the appointment of the following parents to serve as members of the District Strategic Plan Advisory Committee per board policy #905: 1.Teressa Helsel 2.Margaret Kyprianou MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. Allen that the Board of Education approve the senior and junior class students at Susquehannock High School to participate in the Blood Donor Day scheduled for April 4, 1997. Mr. Gass stated for the record that he voted NAY because he does not feel that this is a matter that needs Board action. MOTION APPROVED BY ROLL CALL VOTE MR. ALLEN, MRS. GRONCKI, DR. JOY, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, AND DR. SANDERS VOTED AYE. MR. GASS VOTED NAY. - - - - MOTION was made by Mr. Newberger and seconded by Mr. Allen that the Board of Education approve the Assurance for the Operation of Special Education Services and Programs/Quality Space, school year 1997-98. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - IASA Title VI Update. No report at this time. FINANCE AND BUDGET: Mr. Keagy shared the following reports with the members of the Board of Education: 1. Report on the status of the General Fund Budget as of November and December 1996. (Copy in Minute Book) 2. Report on tax collections and billings. (Copy in Minute Book) 3. Report on the financial status of the cafeteria fund as of November 30 and December 31, 1996. (Copy in Minute Book) MOTION was made by Mr. Gass and seconded by Mrs. Groncki that the Board of Education approve exonerations and refunds. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - No budget transfers were required at this time. MOTION was made by Mr. Allen and seconded by Mr. Gass that the Board of Education authorize the administration to solicit bids on the following items: 1. General Supplies 2. Paper Supplies 3. Art Supplies Note: The timeline for this process would extend over a period of four to five months. The final selection of items would not be made until the 1997- 98 budget is adopted. Prices will be requested for items based on unit prices. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. May reported on the Board's response to the Auditor General reference District audit. MOTION was made by Mr. May and seconded by Dr. Sanders that the Board of Education adopt response to the Comptroller reference the audit for the Southern York County School District for years ending June 30, 1993 and 1994 as prepared by the Ad Hoc Audit Committee, Jay May, Chairman. (Copy in Minute Book) Mr. Gass stated for the record that he voted NAY because he learned that the committee did not meet and he feels that members have a duty if they are unable to attend a meeting to turn the responsibility to another member of the Board. He stated that he cannot support action where he believes procedure was not followed. Mrs. Groncki stated for the record that she voted NAY because; although she was appointed to the Ad Hoc Committee by the Board President and she understands the scheduling problems of the chairman, she is available and could attend a meeting at short notice to discuss this with the committee chairman and the Business Administrator if she had been notified. She feels that the committee broke down and she did have questions. She also requested a copy of the signed, completed final document. MOTION APPROVED BY ROLL CALL VOTE MR. ALLEN, DR. JOY, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, AND DR. SANDERS VOTED AYE. MR. GASS AND MRS. GRONCKI VOTED NAY. - - - - Mr. May requested scheduling a meeting of the Board for 7:30 p.m. February 27, 1997 to review the 1997-98 budget. PERSONNEL AND POLICY: MOTION was made by Mr. Newberger and seconded by Dr. Sanders that the Board of Education approve the appointment of Rebecca A. Lazarcheff, Full-Time Substitute Speech Clinician at Southern Middle School and Southern Elementary School, $28,700, Step 1 (1) Instructional I Level plus $200 for special education assignment, effective January 2, 1997. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. Allen that the Board of Education approve the following additions to the substitute lists: 1.Teachers a. Elaine M. Jocuns b. Gilbert Myers c. Melissa A. Sechrist d. Meredith L. Stevens 2.Cooks; Sarah Marie Walter 3.Instructional Assistants; Mary Beth Gemmill MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. Newberger that the Board of Education approve the following supplemental contracts for the 1996-97 school year: 1.Scott Bortner, Assistant Junior High Wrestling Coach, Step 1, $1,563. 2.Amy Kernan, Head Junior High Cheerleader Coach-Winter, Step 1, $1,210. 3.Karen Knaub, Girls Assistant Junior High Volleyball Coach, Step 6, $1,485. 4.Karen Knaub, Grade 8 Class Advisor, 1/2 of Step 5, $398. 5.Scott Wingard, Girls Head Junior High Volleyball Coach, Step 9, $1,937. 6.Scott Wingard, Grade 8 Class Advisor, 1/2 of Step 1, $314. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Allen and seconded by Mrs. Groncki that the Board of Education approve the appointment of the following individuals as instructors for the 1997 Spring Term of the After-School Enrichment Program at a rate of $20 per hour: 1.Janet Heathcote, Oceanography Trip, No Salary 2.Sylvia Lopez*, Spanish, 12 hours * Denotes new instructor MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Dr. Sanders that the Board of Education approve the appointment of the following individual as an instructor for the 1997 Spring Term of the Adult Education Program at a rate not to exceed $20 per hour: Anthony Romito, Financial Planning for Women, 8 hours MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Dr. Sanders that the Board of Education approve a recommendation of the Personnel and Policy Committee reference discipline for a secondary student as follows: 1. Student is permanently expelled from the Southern York County School District. 2. Student is permitted to apply for readmission to the school district at the beginning of the 1997-98 school year. 3. Student's readmission to the Southern York County School District will be contingent upon: (1) Her satisfactory progress in an alternative education program, including appropriate attendance and effort; and (2) submitting quarterly reports from her counselor attesting to the fact that she is participating in and making satisfactory progress in counselling to control her anger. Mr. Gass stated for the record that he voted NAY because he believes the discipline to be too harsh. MOTION APPROVED BY ROLL CALL VOTE MR. ALLEN, MRS. GRONCKI, DR. JOY, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, AND DR. SANDERS VOTED AYE. MR. GASS VOTED NAY. - - - - MOTION was made by Mr. Allen and seconded by Mr. Gass that the Board of Education approve a request from Hester Hemminger, Middle School Home Economics Teacher, to continue her sabbatical through the second semester due to medical reasons. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. May that the Board of Education approve a salary level change effective with the 1996-97 school year for the following staff members: 1.Erica Allen, First Grade Teacher at Southern Elementary School, from Instructional I to Instructional II Level. 2.Elizabeth Gerko, Sixth Grade Teacher at Southern Middle School, from Instructional II to Masters Level. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Dr. Hupper reported that the Board of Education has the opportunity to recommend a representative to the Board of the Lincoln Intermediate Unit #12 for a three year term to end June 30, 2000. It was the consensus of the Board to encourage the representative from Hanover to continue. The Board of Education reviewed requests for readmission to school from students on suspension based on satisfactory completion of requirements as outlined in their original adjudication. MOTION was made by Mr. Newberger and seconded by Dr. Sanders that the Board of Education approve readmission of students. Mr. Gass voted NAY because he believes that the students should have to come before the Board to request readmission. MOTION APPROVED BY ROLL CALL VOTE. MR. ALLEN, MRS. GRONCKI, DR. JOY, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, AND DR. SANDERS VOTED AYE. MR. GASS VOTED NAY. - - - - MOTION was made by Mr. Allen and seconded by Dr. Sanders that the Board of Education establish the mileage reimbursement at 31.5›/mile effective January 1, 1997 since the same is the approved IRS rate effective on the same date as required by our contracts with the Southern York County Education Association and the Southern York Educational Support Personnel Association. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Newberger and seconded by Mr. Allen that the Board of Education schedule a student hearing for Tuesday, January 21 at 8:00 p.m. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Newberger and seconded by Mr. Allen that the Board of Education approve Richard D. Hupper, Superintendent of Schools to teach a class on Tuesday evenings for the spring semester 1997 for the California University of Pennsylvania at Dixon Center, Harrisburg, PA. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - BUILDINGS & GROUNDS: The following information was shared with members of the Board of Education: 1. Report on water test results for November and December 1996. 2. Requests to use school facilities: a. Boys Basketball booster Club, Susquehannock High School Main and Auxiliary Gymnasiums, Tuesdays and Thursdays from 7 p.m. to 9 p.m. b. Southern York County Youth Club, Susquehannock High School Auditorium Lobby, Saturdays, January 25 and February 8, 1997 from 8 a.m. to 3 p.m. c. Wrestling Booster Club, Susquehannock High School Main Gymnasium, Friday, March 29, 1997 from 6 p.m. to 11 p.m. and Saturday, March 29, 1997 from 6 a.m. to 6 p.m. d. Southern Regional Recreation Board, Susquehannock High School, Room 109 with TV and VCR (Athletic Department), Saturday, February 22, 1997 from 8:30 a.m. to 3 p.m., Monday, February 24, 1997 from 6 p.m. to 9 p.m. and Tuesday, February 25, 1997 from 6 p.m. to 9 p.m. e. Southern Regional Recreation Board, a classroom at Susquehannock High School, Tuesdays, April 1 through June 3, 1997 from 6:30 p.m. to 9 p.m. f. Southern York County Youth Club, Southern Elementary School baseball/softball fields, Sunday through Saturday, March 24, 1997 through August 1, 1997 from 5 p.m. to dusk Monday through Friday, 8 a.m. to dusk on Saturdays, and 12 noon until dusk on Sundays. 3. Copy of the proposal submitted to the school district reference a multi- media audio/video/computer language learning center at Susquehannock High School. TRANSPORTATION, HEALTH AND SAFETY: 1. Report that the Pennsylvania Department of Labor has approved the District Safety Committee under the Worker Compensation Reform Act. 2. Report that the Worker Compensation Reform Act has required that the District add approved doctors to its panel. (Copy in Minute Book) MOTION was made by Mr. Newberger and seconded by Mr. Gass that the Board of Education approve the following bus drivers for the 1996-97 school year: 1. Christine Brenneman 2. Kenneth Fuhrman 3. Clarence Ness MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - ATHLETICS: No report at this time. REPORTS OF REPRESENTATIVE APPOINTMENTS A. Legislative Council; Share the School Board Advocate, Vol. 2, No. 11, December 1996. B. Area Vocational-Technical School 1. Copy of Mini-Board Report, November 25, 1996, Operating Committee Meeting. 2. Copy of Mini-Board Report, December 19, 1996, Operating Committee Meeting. C. Lincoln Intermediate Unit No. 12; Copy of ...by Dawn's Early Light, Highlights of the LIU Board Meeting, November 26, 1996. D. York Area Earned Income Tax. No report at this time. E. Southern York County Regional Planning Commission; Copy of the December 3, 1996 meeting minutes. F. Southern Regional Recreational Board. Meeting held Tuesday and many programs are being planned. SECRETARY'S REPORT: Mr. Keagy shared the following information with members of the Board of Education: A. Report on receipt of approval of PLANCON D, Project Accounting Based on Estimates. B. Report on receipt of approval of PLANCON E, Design Development Approval. C. Report on receipt of acceptance of the District's Single Audit Report for fiscal year ended June 30, 1995 by the Pennsylvania Department of Conservation and Natural Resources. D. Copy of letter from Codorus Township Board of Supervisors reference Storm Water Run-off at S.R. 216 and Friendship Elementary School, Codorus Township, York County. E. Report on receipt of Audit Report of the Pennsylvania State Public School Building Authority. F. Report that the following resignations have been accepted: 1. Timothy Russell, Assistant Boys Volleyball Coach, effective December 17, 1996. 2. Holly Moser, Custodian, effective December 20, 1996. 3. John Baker, Assistant High School Principal, effective July 1, 1997. SUPERINTENDENT'S REPORT: Dr. Hupper shared the following information with members of the Board of Education: A. The following staff members have been approved to attend the following conferences: 1. Steve Stough, Mary Walker, Gail Everhart, U.S. All-Star Track & Field and Cross Country Clinic, December 12-13, 1996, Atlantic City, NJ, at a cost not to exceed $805.10 out of the Athletic Fund. 2. Jeff Shuck, Strengthening Your English/Language Arts Program, January 16, 1997, Harrisburg, PA, at a cost not to exceed $251.80. 3. Bryan Bortner, Pennsylvania Scholastic Football Coaches Association 13th Annual Kickoff Football Clinic, January 30 to February 1, 1997, Hershey, PA, at a cost not to exceed $242 out of the Athletic Fund. 4. Barbara Foltz, Helping Your Students Write With Greater Skill and Success, January 23, 1997, Harrisburg, PA, at a cost not to exceed $155. 5. Carolyn Gallo, Effective Teaching with Multiple Intelligences, K-4, March 18, 1997, Carlisle, PA, at a cost not to exceed $242.40. 6. Patti McGonagle, Technology Mentor Training, December 18, 1996, New Oxford, PA at a cost not to exceed $90.60 out of LIU Title II Math/Science funds. 7. Laura Stiles, Introductory Workshop for Advanced Placement Biology, February 8, 1997, Baltimore, MD. at a cost not to exceed $89.80 out of LIU Title II Math/Science funds. 8. Patti McGonagle, Technology Mentor Training, January 15, 1997, New Oxford, PA at a cost not to exceed $90.60 out of LIU Title II Math/Science funds. 9. William Jones, Technology Mentor Training, January 15, 1997, New Oxford, PA at a cost not to exceed $90.60 out of LIU Title II Math/Science funds. B. REVISED enrollment projections for 1991-92 to 2005-06. C. The following requests for leave without pay have been approved: 1. Michael Acierno, Industrial Arts Teacher at Southern Middle School, February 17 and 18, 1997, due to travel plans. 2. Matthew Amberman, Social Studies Teacher at Susquehannock High School, May 29 and 30, 1997, due to honeymoon. 3. Donna Sterner, Part-Time Personal Aide at Southern Middle School, January 2, 1997 through March 3, 1997, due to personal illness. 4. Karen Miller, Fourth Grade Teacher at Friendship Elementary School, January 6, 1997 through February 7, 1997 due to illness of a family member. D. Annual Report of the Superintendent of Schools, December 1996. NOTES: A. Copy of Pennsylvania Economy League, News and Views, November 1996. B. Final approval of the 1996-97 Title 1 application in the amount of $171,245 was received from the Department of Education. C. District received Pennsylvania Department of Education approval of 1996-97 Technology "Link to Learn" grant application in the amount of $44,000. D. Copies of the following Sports Summaries: 1. Winter 1995 2. Spring 1996 E. Copy of the Susquehannock Courier, December 1996. ANNOUNCEMENTS: A. The District-wide Strategic Plan Advisory Committee will meet on Tuesday, January 28, 1997 at 7 p.m. in the Susquehannock High School Cafeteria and possibly a second meeting on Tuesday, February 4, 1997, same time and location, if necessary. B. The 1997 School Directors' Dinner sponsored by the York County Chamber of Commerce will be held on Wednesday, January 29, 1997 beginning with a reception at 5:30 p.m. at the Valencia Ballroom. Dr. Hupper reported on the meeting with the Southern Regional Library reference possible site for Regional Library. He stated that another meeting was scheduled for February 10 at 7:30 p.m. in the Administration Building Conference Room. MOTION was made by Dr. Sanders and seconded by Mr. Gass to adjourn the meeting at 12:00 p.m. Respectfully submitted, Dale R. Keagy Board Secretary