MINUTES OF MEETING February 6, 1997 A meeting of the Board of School Directors was held in the Board Room of the District Administration Building on the above date. Mr. Sechrist, Board President called the meeting to order at 8:01 p.m. Members present at roll call were: Ben Allen, Erek Gass, Jerri Groncki, Diane Masimore, Jay May, Joseph Newberger, Jeffrey Sanders and Jan Sechrist. Absent at roll call was James Joy. Also present were Richard D. Hupper, Superintendent of Schools, William R. Murphy, Assistant Superintendent of Schools, and Dale R. Keagy, Business Administrator/Board Secretary. Student representative Jeffrey Arbogast was also present. The press was represented by Barbara Krebs, The York Dispatch and John Kovach, The York Daily Record. Everyone was asked to pledge the flag. MOTION was made by Dr. Sanders and seconded by Mrs. Groncki that the Board of Education approve the January 16, 1997 board meeting minutes. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Keagy shared a report on the Construction Fund as of December 31, 1996. (Copy in Minute Book) STUDENT REPRESENTATIVE REPORT: Mr. Arbogast presented a report on student activities and the student council meeting. (Copy in Minute Book) MOTION was made by Dr. Sanders and seconded by Mr. Gass that the Board of Education adopt a resolution of commendation for the Susquehannock High School Band for its fine performance at the Washington Inaugural Band Competition and also for Nathan Clark for receiving individual honors for his solo performances in jazz band. MOTION was made by Mr. Newberger and seconded by Mr. Gass to amend the motion to include a resolution of commendation for Kathy Yeater for being chosen as recipient of the Teacher of the Year Award for her contributions to the world of string instrumental music. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Arbogast shared a report on the Susquehannock High School Privilege Pass Programs. PUBLIC COMMENT: The following individuals addressed the Board: 1. Lucy Cadwallader, 176 Hanover Street, Glen Rock, reference gifted program instructor. 2. Fred Ehrlich, 14 N. Shaffer Drive, New Freedom, reference zero tolerance. OLD BUSINESS: MOTION was made by Dr. Sanders and seconded by Mr. Gass that the Board of Education approve the bill list in the amount of $270,174.65 (Check Nos. 45221-45391) as of 1/31/97). MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - The Board addressed items under Buildings and Grounds at this time. Rich LaBlanc, Crabtree Rohrbaugh Associates entered the meeting. MOTION was made by Dr. Sanders and seconded by Mrs. Masimore that the Board of Education grant authorization for the Owner's Instructions Regarding Bidding Procedures and the Construction Contract, AIA Document G612, Part A and C to be sent to the Architect. MOTION APPROVED BY ROLL CALL VOTE. MR. ALLEN, MRS. GRONCKI, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, DR. SANDERS, AND MR. SECHRIST VOTED AYE. MR. GASS VOTED NAY. - - - - Copy of letter received from York County Planning Commission reference review of preliminary subdivision and land development application for Shrewsbury Elementary School was shared with members of the Board of Education. MOTION was made by Dr. Sanders and seconded by Mr. May that the Board of Education adopt a resolution to condemn land for purposes of creating the required right-of- way for the main entrance to the Shrewsbury Elementary School from South Main Street, Shrewsbury, from the following property owners: a. Robert H. Shaub, DB 841 PG 937, tax map 81-00-B1 Parcel No. 0009. b. Ferdinand and Carol J. Miranda, DB 107T PG 81, tax map 84-000-02 Parcel No. 132C. MOTION APPROVED BY ROLL CALL VOTE. MR. ALLEN, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, DR. SANDERS, AND MR. SECHRIST VOTED AYE. MR. GASS AND MRS. GRONCKI VOTED NAY. - - - - MOTION was made by Mr. May and seconded by Dr. Sanders that the Board of Education authorize the architect to include list of alternates as part of bid for Shrewsbury Elementary School Project as presented by the architect. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass to include cost to install curbs and a sidewalk on one side of the drive at an estimated cost of $20,300 as part of bid for Shrewsbury Elementary School Project. Hearing no second, the motion failed. MOTION was made by Dr. Sanders and seconded by Mr. May that the Board of Education approve PLAN CON Part F for the proposed Shrewsbury Elementary School. Mrs. Groncki stated for the record that she would like to receive legible copies of documents that she could read in the future prior to the meeting and not the night that a decision has to be made. MOTION APPROVED BY ROLL CALL VOTE MR. ALLEN, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, DR. SANDERS, AND MR. SECHRIST VOTED AYE. MR. GASS AND MRS. GRONCKI VOTED NAY. - - - - Dr. Hupper shared correspondence from Christopher Skoglind, Councilman for Shrewsbury Borough reference the entrance to Shrewsbury Elementary School requesting a response. Mr. Sechrist asked members of the Board to review the correspondence and be prepared to respond at the next board meeting. COMMITTEE REPORTS: EDUCATION: MOTION was made by Mr. Newberger and seconded by Dr. Sanders that the Board of Education authorize district participation in the York County Business Education Partnership, Inc. (First Capital Compact), at no cost to our district as a current member of the York County Chamber of Commerce. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. May and seconded by Mrs. Groncki to table action on approval of the following new family and consumer science courses until the Board has time to review these items. 1. Parenting Skills 2. Child Development 3. Responsible Living 4. College Living MOTION APPROVED BY ROLL CALL VOTE. MR. ALLEN, MR. GASS, MRS. GRONCKI, MRS. MASIMORE, MR. MAY, AND DR. SANDERS VOTED AYE. MR. NEWBERGER AND MR. SECHRIST VOTED NAY. - - - - MOTION was made by Dr. Sanders and seconded by Mr. Newberger that the Board of Education schedule a meeting of the Education Committee for 7:00 p.m., Thursday, February 13 in the Board Room of the Administration Building. Focus of the meeting would be to review the family and consumer science courses as they relate to the overall curriculum guide. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - IASA Title VI Update. No report at this time. A recess was declared at 9:55 p.m. Mrs. Groncki left the meeting at 10:00 p.m. The meeting reconvened at 10:04 p.m. FINANCE AND BUDGET: MOTION was made by Dr. Sanders and seconded by Mr. Gass that the Board of Education approve exonerations and refunds. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. Gass that the Board of Education authorize the Board Secretary to cast proxy ballot for trustees of Pennsylvania School District Liquid Asset Fund. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass that the Board of Education grant Grace United Methodist Church a full refund of real estate taxes and with the stipulation that refund be made September 1, 1997. Hearing no second, motion failed. Note: Request for exoneration was denied for lack of action. Mr. Allen stated that he did not participate in the discussion because his wife is a member of Grace United Methodist Church. MOTION was made by Mrs. Masimore and seconded by Dr. Sanders that the Board of Education approve a change order as follows: Asbestos Abatement - Southern Middle School - reduction of ($2,860). MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Newberger to reinstate the remedial reading program in the elementary schools to 132 days for the rest of the school year. ROLL CALL VOTE. MR. GASS, MR. NEWBERGER, AND DR. SANDERS VOTED AYE. MR. ALLEN, MRS. MASIMORE, MR. MAY, AND MR. SECHRIST VOTED NAY. MOTION FAILED. - - - - PERSONNEL AND POLICY: MOTION was made by Mr. Allen and seconded by Mr. Newberger that the Board of Education approve the following appointments: 1. Marlene A. Quesenberry, Full-time Substitute Home Economics Teacher at Southern Middle School, Step 1 (1) Instructional I Level, effective January 23, 1997. 2. Edward Sweitzer, Custodian at Susquehannock High School (third shift), $7.50/hour plus shift differential, effective February 10, 1997. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. Newberger that the Board of Education approve the following supplemental contracts for the 1996-97 school year: 1. Gail Everhart, Assistant Junior High Track Coach, Step 4, $1,884. 2. Robin Seitz, Elementary Basic Skills Program, $20/hour. 2. William Waltersdorff, Assistant Varsity Track Coach, Step 1, $2,352. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. Allen that the Board of Education approve a salary level change for the following staff members effective with the 1996-97 school year: 1. Thomas Baughman, Grade 5 Teacher at Friendship Elementary School, from Instructional I to Instructional II Level. 2. Beth Swartzbaugh, Speech Clinician, from Instructional II to Masters Level. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Allen and seconded by Dr. Sanders that the Board of Education affirm adjudication as recommended by the Personnel and Policy Committee for a secondary students as follows: 1. Student be expelled from the Southern York County School District for a period of one- year. 2. Student be permitted to apply for readmission to school for the 1997-98 school year. Should student desire to be readmitted at the beginning of the 1997-98 school year, he should submit a letter to the School Board by July 1, 1997 requesting a hearing on such readmission. 3. Student's readmission to the southern York County School District will be contingent upon: (1) His prompt enrollment and satisfactory progress in an alternative education program during the term of his expulsion; (2) his participation in drug counseling, including submitting monthly reports from his counselor attesting to the fact that he is making satisfactory progress; and (3) submitting to random drug testing at the request of the high school administration. 4. Student will remain on probation for the remainder of his tenure at the Southern York County School District and is not permitted on school property or to attend any school function during the term of his expulsion. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Allen and seconded by Mr. Newberger that the Board of Education approve the following additions to the substitute lists: 1. Teachers; Kathleen M. Schmidt 2. Instructional Assistants a. Jeanne L. Addison b. Rebecca Fanning c. Janette E. Mooney d. Elwood Peters e. Stacy Wargo 3. Secretary/Clerk a. Rebecca Fanning b. Janette E. Mooney 4. Health Room Assistants: a. Stacy Wargo b. Georgia Adams MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. Newberger that the Board of Education approve the job description, fact sheet, and timeline for the position of Assistant High School Principal. Mr. Gass noted for the record that he votes AYE on the motion because of existing contract and a desire to honor existing contract. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Discussion was held reference proposal submitted by Mr. May reference high school class size. MOTION was made by Mr. Newberger and seconded by Mr. May that the Board of Education approve payment of 1997 assessment from Southern York County Regional Planning Commission in the amount of $100. MOTION APPROVED BY ROLL CALL VOTE MR. GASS, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, DR. SANDERS, AND MR. SECHRIST VOTED AYE. MR. ALLEN VOTED NAY. - - - - The Board of Education discussed Act 145 of 1996 entitled "School Tobacco Control" and discuss the proposal for implementation of said Act. Dr. Hupper recommended postponing implementation for solicitor's opinion and guidance. MOTION was made by Mr. Newberger and seconded by Dr. Sanders that the Board of Education approve the following York College students for a Nursing Internship with Arlene Keeney, Secondary School Nurse and Cindy Moran, Elementary School Nurse as the cooperating nurses working full days on Mondays, from February 3, 1997 through March 17, 1997. 1. Misty Richards 2. Susan Huber MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Sechrist appointed members of the standing committees as follows: Athletics: Diane Masimore, Chairman; Ben Allen, Joseph Newberger, Jeffrey Sanders Buildings & Grounds: Jan Sechrist, Chairman; Jerri Groncki, James Joy, Joseph Newberger Education: Jeffrey Sanders, Chairman; Ben Allen, James Joy, Jay May Transportation, Health and Safety: Joseph Newberger, Chairman; Erek Gass, Jerri Groncki, C. Diane Masimore Finance and Budget: Jay May, Chairman; Erek Gass, C. Diane Masimore, Jan Sechrist Personnel and Policy: James Joy, Chairman; Ben Allen, Jay May, Jeffrey Sanders BUILDINGS & GROUNDS: Dr. Hupper shared the following requests to use school facilities: 1. Southern York County Youth Club, Southern Middle School gymnasium and cafeteria, Saturday, March 22, 1997 from 9 a.m. to 12:30 p.m. 2. Southern York County Youth Club, Southern Elementary School baseball/softball field, Sunday through Saturday, March 24, 1997 through August 1, 1997 from 5 p.m. to dusk Monday through Friday, 8 a.m. to dusk on Saturdays, and 12 noon until dusk on Sundays. 3. Wrestling Boosters, Susquehannock High School Main Gymnasium, Friday, March 14, 1997 from 6 p.m. to 9 p.m. and Saturday, March 15, 1997 from 12:30 p.m. until the conclusion of the tournament. 4. Southern York County Youth Club, Susquehannock High School Baseball and Softball fields, Sunday through Saturday, March 24, 1997 to August 1, 1997 from 5:30 p.m. to dusk Monday through Friday, 8 a.m. to dusk on Saturdays, and 12 noon until dusk on Sundays. 5. Southern York County Youth Club, Friendship Elementary School baseball fields, Sunday through Saturday, March 24, 1997 to August 1, 1997 from 5:30 p.m. to dusk Monday through Friday, 8 a.m. to dusk on Saturdays, and 12 noon until dusk on Sundays. 6. Baltimore County Recreation Program (Prettyboy Dance), Susquehannock High School Auditorium, Friday, April 25, 1997 from 4 p.m. to 10 p.m. and Sunday, April 27, 1997 from 12 noon until 6 p.m. 7. Southern York County Youth Club, Southern Middle School cafeteria, Thursday February 13, 1997 from 6 p.m. to 7:30 p.m. TRANSPORTATION, HEALTH AND SAFETY: No report at this time. ATHLETICS: Copy of 1996 Fall Coaches Summaries were shared with members of the Board. SECRETARY'S REPORT: Mr. Keagy shared the following information with the Board: A. Copy of letter of notification to County Commissioners of York County Election/Voter Registration that there will be four school director positions to be placed on the May primary ballot. B. Report on Outside Children Residing with District Residents as follows: (Copy in Minute Book) 1. Arthur Matthew Dwyer, III residing with his sister, Nichole Dwyer at 100 West Penn Street, 3rd Floor, P.O. Box 171, New Freedom, PA 17349. 2. Jennifer M. Dwyer, residing with her Uncle and Aunt, Thomas and Beverly Smith, 115 Church Street, Glen Rock, PA 17327. 3. Athena Wrightson residing with her Godmother, Carole N. M. Baierlein at R.D.#2 Box 2511, Spring Grove, PA 17362. C. Report that a letter of resignation has been accepted from Brent Carman, Assistant Varsity Football Coach, effective January 1, 1997. SUPERINTENDENT'S REPORT: Dr. Hupper shared the following information with members of the Board of Education: A. The following staff members have been approved to attend the following conferences: 1. Wayne Margelot, Driver Education Instructor Workshop, on February 27, 1997 in York, PA at a cost not to exceed $72. 2. William A. Jones, Technology Mentor Training on January 15, & February 14, 1997, in New Oxford, PA at a cost not to exceed $166.32 out of Title II Math/Science Funds. 3. William A. Jones, Technology Mentor Training on December 18, 1996, in New Oxford, PA at a cost not to exceed $90.60 out of Title II Math/Science Funds. 4. Shelly Riedel and Tracy Shank, Coaching and Teambuilding Skills on March 18, 1997 in Harrisburg, PA at a cost not to exceed $114.50. 5. Robert Shick, Troubleshooting and Maintaining the Macintosh on February 13-14, 1997 in Harrisburg, PA. at a cost not to exceed $602.60 out of Title II Math/Science Funds. 6. Paul Ward, Troubleshooting and Maintaining the Macintosh on February 13- 14, 1997 in Harrisburg, PA. at a cost not to exceed $427.60 out of Title II Math/Science Funds. 7. Tom Hoover, PA State Athletic Directors Association Conference, on March 19-22, 1997, in Hershey, PA. at a cost not to exceed $307.10 out of the Athletic Fund and $144 from the General Fund. 8. Patti McGonagle, Technology Mentor Training on February 13, 1997 in York, PA at a cost not to exceed $79.75 out of Title II Math/Science Funds. 9. Dave Morath, Advisory Council - LIU Title I Assessment on January 16, 1997 in New Oxford, PA at a cost not to exceed $21.70. 10.David Hortman, SCASS Workshop - Science Exercise Development Team on February 5-7, 1997, in Iowa City, Iowa, at a cost not to exceed $216.00 out of Title II Math/Science Funds. 11.Stacey Sidle, Lion's Quest, Skills for Action Workshop on June 16-19, 1997 in New Oxford, PA at a cost not to exceed $549.60 out of Drug Free School Funds. 12.Kristen Mikita, Sharing the Wealth, (Elementary Physical Education Conference on January 23-24, 1997 in Jekyll Island, Georgia at a cost not to exceed $173. 13.Wayne McCullough and Dennis Meckley, Capital Area Turf and Ornamental Winter School on February 3, 1997 in Grantville, PA at a cost not to exceed $87.20 14.William R. Murphy, P.A. Association of Federal Programs Coordinators 28th Annual Conference on April 13-16, 1997 in Champion, PA at a cost not to exceed $643.50 out of Drug Free School Funds. 15.Denise Stauffer, The Forgotten Mourners: Kids Who Grieve on February 4, 1997 in New Oxford, PA at a cost not to exceed $197 out of Drug Free School funds. 16.David Hortman, PA Assessment Through Themes on February 20-21, 1997 in Mechanicsburg, PA, at a cost not to exceed $144 out of Title II Math/Science Funds. 17.Bryan Bortner, Working Successfully with Difficult Students: A Discipline With Dignity Approach on February 24, 1997 in Harrisburg, PA, at a cost not to exceed $216.20 out of Drug Free School Funds. 18.Stacey Sidle, Working Successfully with Difficult Students: A Discipline With Dignity Approach on February 24, 1997 in Harrisburg, PA, at a cost not to exceed $209.90 out of Drug Free School Funds. 19.Sue Munsey, Microsoft Word on each Tuesday from February 25 to March 25, 1997 at Susquehannock High School, at a cost not to exceed $35 out of Title II Math/Science Funds. 20.David Sherrer, Ray Lingenfelter, Linda Perry, Lisa Boyer, Janet Heathcote, Bonnie Thompson, Difficult Students - How to Unblock Their Potential (and Survive the Process) on February 10, 1997 in Baltimore, MD, at a cost not to exceed $555.90 out of Drug Free School Funds. 21.Dale R. Keagy, 1997-98 Budget Seminar on Monday, February 24, 1997 Harrisburg East Holiday Inn, Harrisburg, PA, at a cost not to exceed $68.90. B. Report that the following requests for leave without pay have been approved: 1. Linda D. Hanson, Home Economics Teacher at Susquehannock High School, February 6, 1997 (P.M. only) due to a court hearing. 2. Linda D. Hanson, Home Economics Teacher at Susquehannock High School, February 27, 1997 due to travel plans. 3. Gary Sutton, Social Studies Teacher at Susquehannock High School, March 21, 1997 to assist with the PIAA broadcast of the State Basketball Championships. 4. Tami Russell, Special Education Teacher at Friendship Elementary School, March 18, 1997 due to travel plans. 5. Kathy Kirby, Guidance Clerk at Southern Middle School, beginning on and including February 17, 1997 for a period of twelve (12) weeks due to personal illness. 6. Lori Breen, Special Education Teacher at Susquehannock High School, May 23, 1997 due to travel plans. NOTES: ANNOUNCEMENTS: A. The following donations have been accepted by the school district: 1. Macintosh SE Computer, mouse and keyboard from Paul G. Serio, Jr. 2. Brother Printer with software, Samsung Monitor, AT Microprocessor from Stacey Kuhns. 3. IBM software entitled "Multimedia Workshop/Cool Tools" from Stacey Kuhns. B. Copy of November 26, 1996 Lincoln Intermediate Unit Board of Directors meeting minutes. C. Copy of January 7, 1997 ...by Dawn's Early Light, Highlights of the LIU Board Meeting. D.Information reference PSBA's Annual Legislative Leadership Conference. E. Copy of 1997 Spring Term Adult Education Registration Brochure F. Copy of SHS Guidance Department Financial Aid Newsletter, December 1996. G. Copy of Report on Attendance Summary for Second Marking Period, 1996-97 as well as Ten Year Attendance History. H. Copy of the Susquehannock Courier, January 1997, Volume 44 Issue #4. I. Copy of Southern York County Regional Planning Commission Regional Water and Sewer Committee meeting minutes of December 27, 1996. J. Copy of Southern Middle School P.T.S.O. PowWow Newsletter dated January 31, 1997. ANNOUNCEMENTS: A. The Library Ad Hoc Committee will meet on Monday, February 10, 1997 at 7:30 p.m. in the Conference Room of the District Administration Building adjacent to the Superintendent's Office. B. The Finance and Budget Committee will meet on Thursday, February 27, 1997 at 7:30 p.m. in the Board Room, District Administration Building, to review the 1997-98 budget. Mr. Sechrist reported on the meeting with the Shrewsbury Township Representative and Attorney Gilbert Malone. MOTION was made by Mr. Gass and seconded by Mrs. Masimore that the Board of Education grant a four year extension to Shrewsbury Township reference agreement of 1993. MOTION was made by Mr. Allen and seconded by Dr. Sanders to table the motion. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Motion tabled. A recess was called at 10:55 p.m. Mr. Sechrist declared an executive session at 11:05 p.m. to discuss a personnel matter. The meeting reconvened at 11:57 p.m. MOTION was made by Dr. Sanders and seconded by Mrs. Masimore to adjourn the meeting at 11:58 p.m. Respectfully submitted, Dale R. Keagy Board Secretary