MINUTES OF MEETING May 22, 1997 A meeting of the Board of School Directors was held in the Board Room of the District Administration Building on the above date. Mr. Sechrist, Board President called the meeting to order at 8:00 p.m. Directors present at roll call: Ben Allen, Erek Gass, Jerri Groncki, James Joy, Joseph Newberger, Jeffrey Sanders, and Jan Sechrist. Absent at roll call were Diane Masimore and Jay May. Mrs. Masimore entered the meeting at 9:30 p.m. Also present: Richard D. Hupper, Superintendent of Schools, William R. Murphy, Assistant Superintendent of Schools, and Dale R. Keagy, Business Administrator/Board Secretary. Student representative Jeffrey Arbogast was also present. The press was represented by Barbara Krebs, The York Dispatch and Terri Reuter, The York Daily Record. Everyone was asked to pledge the flag. MOTION was made by Dr. Sanders and seconded by Mr. Allen that the Board of Education approve the following meeting minutes. A. April 9, 1997 Education Committee meeting. B. April 23, 1997 Education Committee meeting. C. May 1, 1997 Committee-of-the-Whole meeting. Mrs. Groncki noted a correction in the May 1 Committee-of-the Whole meeting minutes reference the motion on PLANCON G. She also requested a copy of the questions presented at the Education Committee meeting be entered into the minute book. Mr. Gass requested that members of the Board be referred to as "directors" in the roll call. Mr. Sechrist instructed the Board Secretary to make this change. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Keagy shared the General Fund Treasurer's Report for April 1997. (Copy in Minute Book) Mr. Sechrist presented a certificate to James H. Joy for his completion of the "four core" courses of the Pennsylvania School Board Academy. Mr. George Spencer, Builder, Colonial Meadows Development, Glen Rock, made a presentation reference bus transportation into the development. Mr. Sechrist stated that his request will be reviewed by the transportation committee for recommendation. Mr. Daniel Pierce made a presentation reference the Tennis Program. Mrs. Marylou Alsentzer representative of the Education Fund of Southern York County presented a check in the amount of $1,000 to the District and announced the planned donation of $1,000 worth of product for use by the District for the 1997-98 school year. STUDENT REPRESENTATIVE REPORT: Mr. Arbogast presented a report on student activities. (Copy in Minute Book) PUBLIC COMMENT: The following individuals addressed the Board: 1. Jeffrey Arbogast, 336 Cassidy Way, Shrewsbury farewell remarks to the Board. (Copy in Minute Book) Mrs. Masimore entered the meeting. 2. George Spencer, 13213 Beaver Dam Road, Cockeysville, MD reference bus service to Colonial Meadows. 3. Marilyn Coffron, 4 McCullough Drive, Glen Rock reference discrimination practices in SHS Band. 4. Erek Gass, 140 Adams Road, New Freedom reference the budget. PUBLIC HEARING ON THE BUDGET: Mr. Keagy shared an update on the 1997-98 Tentative Budget. The following individual addressed the Board reference the 1997-98 budget; Glen Smith, Main Street, Shrewsbury Borough. A Finance and Budget Committee is scheduled for Thursday, May 29 at 8:00 p.m. to discuss the budget. OLD BUSINESS: MOTION was made by Dr. Sanders and seconded by Mr. Allen that the Board of Education approve the bill list in the amount of $244,135.54 (Check Nos. 46118-46331 as of 5/16/97) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - COMMITTEE REPORTS: EDUCATION: MOTION was made by Dr. Sanders and seconded by Mr. Newberger that the Board of Education approve request to change the credit awarded for each of the following Susquehannock High School Home Economics/Family and Consumer Service Elective Courses from 0.5 to 0.25 credit effective for the 1997-98 school year. 1. Interior Decorating - Grades 10-12 2. Family and Society - Grades 10-12 3. Child Development - Grades 11-12 4. Experimental Foods I - Grades 10-12 5. Experimental Foods II - Grades 10-12 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Dr. Sanders that the Board of Education approve the following three (3) Act 80 Early Dismissal dates as authorized by the Pennsylvania Department of Education on April 29, 1997. 1. Wednesday, October 29, 1997 2. Friday, May 1, 1998 3. Thursday, June 4, 1998 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. Newberger that the Board of Education approve changes proposed for inclusion in the 1997-98 Susquehannock High School Student/Parent Handbook. MOTION APPROVED BY ROLL CALL VOTE. MR. ALLEN, MRS. GRONCKI, DR. JOY, MRS. MASIMORE, MR. NEWBERGER, DR. SANDERS AND MR. SECHRIST VOTED AYE. MR. GASS VOTED NAY. - - - - MOTION was made by Dr. Joy and seconded by Dr. Sanders that the Board of Education authorize the administration to file the following 1997-98 Federal Program applications: 1. "Improving America's School Act," Title I application in the estimated allocation of $176,834. 2. "Improving America's School Act," Title VI Application in the estimated allocation of $10,365. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - IASA Title VI Update - No report at this time. MOTION was made by Dr. Sanders and seconded by Mrs. Groncki that the Board of Education approve the list of graduates pending satisfactory completion of all requirements for graduation. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - FINANCE AND BUDGET: Mr. Keagy shared the following reports: 1. Report on the status of the General Fund Budget as of April 30, 1997. (Copy in Minute Book) 2. Report on tax collections and billings as of April 30, 1997. (Copy in Minute Book) 3. Report on the financial status of the cafeteria fund as of April 30, 1997. (Copy in Minute Book) MOTION was made by Mr. Gass and seconded by Mr. Allen that the Board of Education approve the following budgetary transfer: FROM TO Board Expenses10-2310-890-000-00-06$400 Board Services10-2310-390-000-00-06 $400 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. Allen that the Board of Education award bids for athletic supplies. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Allen and seconded by Dr. Sanders that the Board of Education award bid for resurfacing Friendship Elementary School intermediate playground to low bidder, Ralph P. Innerst, Inc., Seven Valleys, PA for the amount of $6,990. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Allen and seconded by Mr. Gass that the Board of Education award bid for resurfacing Southern Middle School front drive to Ralph P. Innerst, Inc., Seven Valleys, Pa for the amount of $12,600. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. Gass that the Board of Education approve participation in 1997-98 Pennsylvania School Boards Association membership at the annual dues of $6,245.96. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Dr. Sanders that the Board of Education award bid for replacement of Southern Elementary School D-Pod roof to Master Roofers, York PA for bid price of $57,950 and that the bid of Jottan, Inc. be rejected as not meeting specifications. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Dr. Sanders that the Board of Education approve the cafeteria fund operating plan, compensation plan, and price list for 1997-98. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Keagy reported that the bids for the Susquehannock High School Networking Project - Phase 2 were higher than budgeted. He recommended the Board reject all bids, redefine project scope and rebid the project. MOTION was made by Mr. Gass and seconded by Mrs. Groncki that the Board of Education reject bids for the Susquehannock High School Networking Project - Phase 2, redefine and rebid the project. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Allen and seconded by Dr. Sanders that the Board of Education approve PLANCON H, Project Financing, for submission to the Department of Education. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - PERSONNEL AND POLICY: MOTION was made by Mr. Allen and seconded by Dr. Sanders that the Board of Education approve the following appointments: 1. Thomas M. Harmon, Industrial Arts Teacher at Susquehannock High School, Step 9 (13), Instructional II Level, effective August 20, 1997. 2. N. Dev Idgunji, Chemistry Teacher at Susquehannock High School, Step 1 (1), Masters Level, effective August 20, 1997. 3. Cindy L. Witman, Secondary School Nurse, Step 2 (2), Instructional I Level, effective August 20, 1997. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. Gass that the Board of Education approve two additional hours of pay for Crystal McGee, instructor for the "Airplanes and Rockets" course of the Summer Enrichment Camp (total will now be 12 hours), in order for Mrs. McGee to take the participants on a field trip to York Airport. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Joy and seconded by Mr. Allen that the Board of Education approve Jennifer Doyle, York College Student Teacher to complete her practicum from Monday, September 29, through Friday, December 12, 1997 with Bradley Zartman, Southern Middle School English teacher. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Joy and seconded by Dr. Sanders that the Board of Education approve the addition of Sharon L. Krout to the substitute secretarial/clerical list for June through August, 1997. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. Newberger that the Board of Education approve a contract for the social services coordinator/attendance officer at 220 days for the 1997-98 school year at an annual salary of $28,338. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. Allen that the Board of Education approve a sabbatical leave for the 1997-98 school year for Gary D. Sutton, Social Studies Teacher at Susquehannock High School. Mr. Gass noted for the record that he is supporting the motion because the Board is contractually bound to do so. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Allen and seconded by Mrs. Groncki that the Board of Education reaffirm the recommendation of the Personnel and Policy Committee reference adjudication for an eighth grade female student as follows: 1. Student is expelled from the Southern York County School District for the period through the end of the 1997-98 school year. 2. Student will be allowed to petition the board for readmittance at the conclusion of the first semester of the 1997-98 school year in January 1998. The following conditions are recommended with regard to the petition for readmittance: (1) that the family receive in-home counseling; (2) that student receive substance abuse counseling; (3) that student submit to the Middle School Administration on a random basis evidence of negative test results for substance abuse; and (4) that student participate in an alternative education program for the remainder of the 1996-97 school year and the 1997-98 school year with satisfactory progress shown. Mr. Gass stated for the record that he is voting NAY based on reading the school code and the open meeting act wherein he feels that there are problems in the decision rendered. Mrs. Groncki stated for the record that she would request the student be required to appear before the Board of Education for readmission and voted NAY. MOTION APPROVED BY ROLL CALL VOTE. MR. ALLEN, DR. JOY, MRS. MASIMORE, MR. NEWBERGER, DR. SANDERS, AND MR. SECHRIST VOTED AYE. MR. GASS AND MRS. GRONCKI VOTED NAY. - - - - MOTION was made by Mrs. Groncki and seconded by Dr. Sanders that the above adjudication include a stipulation that the student be required to personally appear before the Board of Education to support and defend her petition for readmission as outlined in paragraph number two above. MOTION APPROVED BY ROLL CALL VOTE. MR. ALLEN, MRS. GRONCKI, MRS. MASIMORE, MR. NEWBERGER, DR. SANDERS, AND MR. SECHRIST VOTED AYE. MR. GASS ABSTAINED. DR. JOY VOTED NAY. - - - - MOTION was made by Mr. Allen and seconded by Mrs. Groncki that the Board of Education reaffirm the recommendation of the Personnel and Policy Committee reference adjudication for a ninth grade male student as follows: 1. Student is expelled from the Southern York County School District for the remainder of the 1996-97 school year. 2. Student shall participate in an alternative education program. 3. Student shall be on probation for the remainder of his career as a student in the Southern York County School District. Mr. Gass stated that he votes NAY for the same reasons previously noted. MOTION APPROVED BY ROLL CALL VOTE. MR. ALLEN, MRS. GRONCKI, DR. JOY, MRS. MASIMORE, MR. NEWBERGER, DR. SANDERS, AND MR. SECHRIST VOTED AYE. MR. GASS VOTED NAY. - - - - MOTION was made by Mr. Allen and seconded by Dr. Sanders that the Board of Education approve the District's Act 178 Professional Development Plan for the 1997-98 and 1998-99 school years. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Dr. Joy that the Board of Education approve the addition of Sue Wilt to the 1996-97 substitute custodian list. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Allen that the Board of Education approve the following 1997-98 Summer Maintenance/Custodial Staff: 1. Summer Custodians: a. Adam Freestone, $4.75 per hour b. Brian Hess, $4.75 per hour c. Crystal Itzoe, $4.75 per hour d. Tim Lynn, $4.75 per hour e. Keith Rohrbaugh, $4.75 per hour 2. Summer Maintenance: a. Michael Deveney, &7.00 per hour b. Josh Edward, $6.00 per hour c. David Greenplate, $5.50 per hour d. Kevin Krebs, $7.00 per hour e. Matt McCoy, $5.50 per hour f. Ethan Snyder, $6.50 per hour g. Mitch Sterner, $6.00 per hour h. Andrew Stiffler, $7.00 per hour i. Matthew Thoman, $6.00 per hour MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Allen and seconded by Dr. Sanders that the Board of Education approve a request from the Susquehannock High School student representatives to alter the policy reference student representative to the Board of Education. (Copy in Minute Book) MOTION APPROVED BY ROLL CALL VOTE. MR. ALLEN, MRS. GRONCKI, DR. JOY, MRS. MASIMORE, MR. NEWBERGER, DR. SANDERS, AND MR. SECHRIST VOTED AYE. MR. GASS VOTED NAY. - - - - BUILDINGS AND GROUNDS: Dr. Hupper updated the Board of Education on the status of the Shrewsbury Elementary School construction project. Report on water test results for April 1997 was shared with the Board. (Copy in Minute Book) TRANSPORTATION, HEALTH AND SAFETY: MOTION was made by Mr. Newberger and seconded by Mr. Gass that the Board of Education approve the following bus drivers for the 1996-97 school year: 1. Clarence Hare 2. Ervin Markline, Jr. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Newberger, Chairman of the Transportation , Health and Safety Committee scheduled a meeting for 7:30 p.m., Thursday, May 29 to discuss request for bus service to the Colonial Meadows Development. At the request of Mr. Newberger, Mr. Gass agreed to excuse himself from these proceedings because of the appearance of a conflict of interest. ATHLETICS: There will be an executive session following the next Board meeting to discuss a supplemental contract. REPORTS OF REPRESENTATIVE APPOINTMENTS A. Legislative Council: Copy of the PSBA School Board Advocate dated May 1997. B. Area Vocational-Technical School: 1997-98 Operating Budget was approved. C. Lincoln Intermediate Unit No. 12 1. Copy of April 1, 1997 LIU Board of Directors meeting minutes. 2. Copy of ...by Dawn's Early Light, Highlights of the May 6, 1997 LIU Board meeting. 3. York Area Earned Income Tax Bureau. Mr. Keagy reported on the April 28 second quarter meeting. 4. Southern York County Regional Planning Commission; June 27, meeting of water and sewer. 5. Southern Regional Recreational Board SECRETARY'S REPORT: Mr. Keagy shared the following information: 1. Copy of Official Statement for General Obligation Bonds, Series of 1997. 2. Report on receipt of petition by Sheetmetal Workers Union to appeal the determination of the hearing officer to the Secretary of Labor reference Southern Elementary School D-Pod roof. 3. Information that Part G PLANCON was approved by the Department of Education on May 15, 1997. SUPERINTENDENT'S REPORT: Dr. Hupper shared the following information: 1. Report that a leave without pay has been granted to Kathy Kirby, Guidance Clerk at Southern Middle School, beginning on and including May 12, 1997 for the remainder of the 1996-97 school year due to personal illness. 2. Copy of the communication from Senator Dan Delp reference the 1997-98 General Fund Budget and the implication for the Southern York County School District. 3. Copy of the communication provided parties within the school district reference condemnation of their properties as follows: a. Robert H. Shaub b. Mr. and Mrs. Ferdinand Miranda 4. Copy of the response from property owner Robert H. Shaub reference condemnation of his property. NOTES: Copy of report on 1997-98 Staff Technology Mini-Grant Award Winners. ANNOUNCEMENTS: A. PSBA Spring Legislative meeting will be held on Wednesday, May 28, 1997 at 7 p.m. in the Central York School District's education service center located at 775 Marion Road in York. B. Board Self Assessment/Decision Making workshop will be held on July 11 and 12, 1997. MOTION was made by Dr. Sanders and seconded by Mr. Gass to adjourn the meeting at 10:20 p.m. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Respectfully submitted, Dale R. Keagy Board Secretary