MINUTES OF MEETING April 16, 1998 A meeting of the Board of Education was held in the Board Room of the District Administration Building on the above date. James Joy, Board Vice-President called the meeting to order at 8:00 p.m. Directors present at roll call: Michael Crouse, Erek Gass, James Joy, Diane Masimore, Jay May, Joseph Newberger, and Jeffrey Sanders. Absent at roll call was Jerri Groncki and Jan Sechrist. Also present: Richard D. Hupper, Superintendent of Schools, William R. Murphy, Assistant Superintendent of Schools and Dale R. Keagy, Business Administrator/Board Secretary. Che Cahoon, student representative was also present. The press was represented by Barbara Krebs, The York Dispatch and Terri Reuter, The York Daily Record. Everyone was asked to pledge the flag. MOTION was made by Jeffrey Sanders and seconded by Joe Newberger that the Board of Education approve the April 2, 1998 meeting minutes. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - Mr. May presented the general fund treasurer's report as of March 31, 1998. PRESENTATIONS: Mr. Keagy presented the 1998-99 budget in tentative form for adoption by the Board of Education and public comment during the May meetings. MOTION was made by Mr. Newberger seconded by Dr. Sanders that the Board of Education adopt the 1998-99 budget in its tentative form. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - Mr. Gass stated for the record that he is supporting the budget process, but does not necessarily agree with the budget itself. EI Associates report on Feasibility Study for a Susquehannock High School student to access the Susquehannock High School Auditorium, Stage, and Band Room was presented. Attorney Emily Leader who represents the school district on Special Needs matters, advised the Board to go into Executive Session to discuss matters of ongoing litigation relating to elements of the EI report. Dr. Joy declared an Executive Session at 8:25 pm. Mr. Gass left the meeting. The meeting reconvened at 8:40 pm Mr. Gass re-entered the meeting. STUDENT REPRESENTATIVE REPORT: Mr. Cahoon shared information on student activities. (Copy in Minute Book) MOTION was made by Dr. Sanders seconded by Mr. Gass that the Board of Education adopt a Resolution of Commendation for the music program students who had excelled in State competitions. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - PUBLIC COMMENT: There was no public comment. OLD BUSINESS: MOTION was made by Dr. Sanders and seconded by Mr. May that the Board of Education approve the bill list in the amount of $359,050.53 (Check Nos. 49558-49673 as of 4/09/98) and the following payments from the construction fund: (Copy in Minute Book) #201 Lobar Inc., General Contractor, Application #11 - $770,559.08 #202 TRC Electrical, Electrical Contractor, Application #10 - $162,961.00 #203 Herre Bros., Plumbing Contractor Application #10 and HVAC Application #9 - $136370.23 #204 Quality Copy Products, Monthly rental - $75.00 #205 Williams Scotsman, Mobile Office rental - $125.00 #206 GTE Paging, Pager - $32.85 #207 Henry S. Pettit, March wages/travel - $2,793.20 #208 James Holley & Associates, Inspection fees , 2/16-3/25/98 - $216.22 #209 Columbia Gas, Service 2/26-3/27/98 - $63.63 #210 Davis Instruments, Bid order 41566 - $1,485.00 #211 Hubert Company, Cafeteria bid order #41817 - $573.76 #212 William MacGill & Co, Bid order #41571 - $569.00 #213 Nystrom Div. of Herff Jones, Bid order 41574 - $4,053.00 #214 Rand McNally, Bid order 41577 - $5,091.48 #215 Centre Business Products, Bid order 41565 - $3,205.00 #216 Bound to Stay Bound Books, Library book order #40829 - $21,757.28 MOTION APPROVED BY ROLL CALL VOTE MR. CROUSE, DR. JOY, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, AND DR. SANDERS VOTED AYE. MR. GASS VOTED NAY. - - - - COMMITTEE REPORTS: EDUCATION: MOTION was made by Dr. Sanders and seconded by Mr. Gass that the Board of Education consider the creation of the following supplemental contracts for summer 1998 District Curriculum Writing projects: A. Elementary: 1. Physical Education, Grades 1-5, 30 hours at $20/hour. 2. Health Education, Grades K-5, 30 hours at $20/hour for six staff (K-5) 3. Art Education, Grades 1-5, 30 hours at $20/hour. B. Middle School: 1. Social Studies, Grades 7, 30 hours at $20/hour 2. Social Studies, Grade 8, 30 hours at $20/hour. 3. Physical Education, Grades 6, 7, & 8, 30 hours at $20/hour. 4. Health Education, Grade 8, 20 hours at $20/hour. 5. Art Education, Grades 6 and 7, 30 hours at $20/hour. C. High School: 1. Spanish III and IV, 30 hours at $20/hour. 2. Health Education, grades 9 and 11, 2 staff members for 20 hours each at $20/hour. 3. Physical Education, Grades 9-12, 2 staff members for 20 hours each at $20/hour. 4. Art, Grades 9-12, 20 hours at $20/hour. 5. Electronics, Grades 11 and 12, 25 hours at $20/hour. 6. Special Topics in Chemistry, Grades 11 and 12, 25 hours at $20/hour. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - MOTION was made by Mr. Gass and seconded by Mr. Newberger that the Board of Education create the following supplemental contracts for District Technology Staff Development Courses to be offered during the Summer of 1998: A. Microsoft Office for Teachers, 30 hours at $20/hour. B. Netscape for the Classroom, 30 hours at $20/hour C. Advanced Word, 30 hours at $20/hour. C. Keyboarding, 20 hours at $20/hour. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Dr. Sanders that the Board of Education approve the following Susquehannock High School Summer 1998 Education Field Trip; Ann Myers, Susquehannock High School Latin Teacher, to accompany 5 students to Pompeii, Capri, Naples, and Rome Italy, July 20-28, 1998. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Crouse and seconded by Dr. Sanders that the Board of Education approve Daniel Shelton (1997) to receive his diploma having completed all the necessary requirements for graduation. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - IASA Title VI Update. No report at this time. FINANCE AND BUDGET: The following reports were shared with the Board: 1. Report on General Fund Budget as of March 31, 1998. (Copy in Minute Book) 2. Report on tax collections. (Copy in Minute Book) 3. Report on the financial status of the Cafeteria Fund as of March 31, 1998. (Copy in Minute Book) MOTION was made by Mr. Gass and seconded by Mr. May that the Board of Education approve the following budgetary transfers: To From Curriculum Writing 10-1100-126-000-30-02 400 Middle School in-service 10-1100-890-000-30-51 400 Transportation - Other 10-2700-890-000-00-06 200 Transportation - Purchased Svcs 10-2700-513-000-00-06 200 Tax Collection - Professional Svcs 10-2330-330-000-00-06 600 Tax Collection - Supplies 10-2330-610-000-00-06 600 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass seconded by Mr. May that the Board of Education award the bids for industrial arts supplies as needed within the budget. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. Newberger that the Board of Education approve the administration to solicit bids for musical instruments for the 1998-99 school year. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - PERSONNEL AND POLICY: MOTION was made by Mrs. Masimore and seconded by Mr. Newberger that the Board of Education affirm the following new positions have been created or are created for the 1998-99 school year: 1. Principal, Shrewsbury Elementary School. 2. Librarian, Shrewsbury Elementary School 3. Guidance Counselor, Shrewsbury Elementary School 4. Instrumental Music Teacher, Orchestra, 2 days 5. Instrumental Music Teacher, Band, 1 day 6. Art Teacher, 25% contract, Elementary Schools 7. Physical Education Teacher, 20% contract, Elementary Schools 8. Grade 6 Teacher, Elementary Schools 9. Computer Teacher, Southern Middle School 10. Social Studies Teacher, 50% contract, Susquehannock High School 11. English Teacher, 55% contract, Susquehannock High School 12. District School Psychologist (3 days) 13. Secretary, Shrewsbury Elementary School 14. Clerk, Shrewsbury Elementary School 15. Head Custodian, Shrewsbury Elementary School 16. Custodian, Shrewsbury Elementary School (4 positions) 17. Maintenance Person, Shrewsbury Elementary School (2 positions) 18. District Technician 19. Building Technology Coordinator, Shrewsbury Elementary School MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Masimore and seconded by Mr. May that the Board of Education reaffirm reduction of the guidance staff at Southern Middle School by a half-time counselor, effective with the 1998-99 school year. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. Gass that the Board of Education approve the appointment of Carolyn J. Eshelman as Intern School Psychologist for the 1998-99 school year at $12,000 with no benefits. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Mr. May that the Board of Education approve the following as courses to be offered during the 1998 Summer Enrichment Program: 1. YMCA, Fundamentals of Baby-sitting, No Salary 2. YMCA, Learn to Skate, No Salary 3. YMCA, Learn to Skateboard, No Salary MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - The Board of Education conducted an election for Board of Directors, Lincoln Intermediate Unit. MOTION was made by Mr. Gass that the Board of Education approve the revised Job Description for the position of Assistant Elementary Principal/Administrative Assistant. (Mr. May seconded the motion, but withdrew his second based on subsequent discussion.) MOTION FAILED DUE TO LACK OF A SECOND. - - - - MOTION was made by Mr. Crouse and seconded by Dr. Sanders that the Board of Education approve the revised Job Description as Assistant Elementary Principal full time (100%) and that the Middle School Assistant Principal be assigned the Administrative Assistant duties (80%/20%). MOTION APRPOVED BY ROLL CALL VOTE MR. CROUSE, DR. JOY, MRS. MASIMORE, MR. MAY, MR. NEWBERGER AND DR. SANDERS VOTED AYE. MR. GASS VOTED NAY. - - - - MOTION was made by Dr. Sanders and seconded by Mr. Crouse that the Board of Education approve the addition of the following substitute custodians for the 1997-98 school year: 1. Quincy L. Russell 2. Janice E. Kaltrieider 3. Norma Jean Bosley MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mrs. Masimore that the Board of Education approve the appointment of Daniel J. Fox, Elementary Guidance Counselor, Step 6(7), Masters Level, effective August 24, 1998. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Dr. Hupper asked if a Student Hearing could be scheduled for 4/23 at 8:00 pm. It was the consensus of the members that this would be convenient. BUILDINGS AND GROUNDS: MOTION was made by Mr. Gass and seconded by Mr. May that the Board of Education approve the educational specifications for the renovation of Southern Middle School. (After discussion Mr. May withdrew his second to the motion. Mr. Newberger then seconded by motion.) MOTION DEFEATED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Wright will make revisions to the specifications reference the wrestling room and resubmit. Dr. Joy stated he will schedule a Meeting for May 5, 1998 at 8:00 pm to review evaluation of the Superintendent. The following information was shared with the Board of Education: A. Request to use school facilities: 1. Boy's Basketball Booster Club, southern Middle School Gymnasium, Saturdays, March 28 through July 31, 1998 from 9 a.m. to 10:30 a.m. with the exception of April 4, 1998. 2. YAIAA Coaches Association, Southern Middle School Gymnasium, Saturday, April 4, 1998 from 9 a.m. to 3 p.m. 3. Girls Softball, Susquehannock High School Cafeteria, Monday, May 18, 1998 from 6 p.m. to 8:30 p.m. 4. Girls Softball, Susquehannock High School Main and Auxiliary Gymnasiums, Monday through Friday, June 15 to 19, 1998 from 8:30 a.m. to 12:30 p.m. B. Water test report for March 1998. (Copy in Minute Book) MOTION was made by Dr. Sanders and seconded by Mrs. Masimore that the Board of Education approve solicitation of bids for the following Buildings and Ground Projects: 1. Suseuqhannock High School; replace band room roof. 2. Susquehannock High School; repair and sealcoat of tennis courts. 3. Southern Elementary School; replace B-Pod roof. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - The following reports were shared: 1. Construction Conference Report No. 21 - March 17, 1998. 2. Construction Conference Report No. 22 - March 31, 1998. Mr. Keagy reported that at the recommendation of the Ad-Hoc Committee he was soliciting presentations from architects and project managers. The information will be evaluated and from those received three to five will be selected for final review by the Board. It was suggested that the Buildings & Grounds Committee, Building Administrators, and Administrators be involved in the initial screening process. Mr. Keagy has set a deadline of April 25 for receipt of presentations. Mr. May left the meeting . TRANSPORTATION, HEALTH AND SAFETY: No report at this time. ATHLETICS: Copy of 1997-98 Winter Sports Summary. REPORTS OF REPRESENTATIVE APPOINTMENTS: LEGISLATIVE COUNCIL: No report at this time. AREA VOCATIONAL-TECHNICAL SCHOOL: No report at this time. LINCOLN INTERMEDIATE UNIT NO. 12.; Copy of ...Dawn's Early Light, highlights of the April 7, 1998 LIU Board meeting. YORK AREA EARNED INCOME TAX BUREAU: No report at this time. SOUTHERN YORK COUNTY REGIONAL PLANNING COMMISSION: Erek reported that there will be apublic session of the Planning Commission on May 14 at Hametown to review the comprehensive plan. SOUTHERN REGIONAL RECREATION BOARD: No report SECRETARY'S REPORT: Mr. Keagy shared the following information: 1. Report that the following resignations have been accepted: a. Maureen Elliott, Girls' Varsity Basketball Coach effective June 15, 1998. b. Jerry Lee Wood, Math Teacher at Susquehannock High School, effective the last day of the 1997-98 school year, due to retirement. 2. Board members were reminded to return their financial statements to the Board Secretary by May 1, 1998. 3. Report on receipt of determination that P.D.E. has established 1997-98 tuition rates for Southern York County School District to be $4,612.31 for elementary and $5,233.65 for secondary. SUPERINTENDENT'S REPORT: A. Dr. Hupper reported that the following staff members have been approved to attend the following conferences: 1. Shelly Riedel, Denise Mancuso, Laura Stiles, Amy Harpst, "Phi Delta Kappa Conference," March 26, 1998, York, PA, at a cost not to exceed $40. 2. Kathy Lauer, "Networking for Gifted," April 1, 1998, Lincoln Intermediate Unit No. 12, at no cost to the district. 3. Ruth Lawrence, "Conflict Resolution for School Personnel,' April 15, 16, 17, 1998, Lincoln Intermediate Unit No. 12, at a cost not to exceed $277.30 to be reimbursed from Drug Free Schools. 4. David Sherrer, Ray Lingenfelter, Lolly Dick, Kristina Osborn, and Susan Thomas, "Using the PA Academic Standards as a Resource for Curriculum Writing,: April 16, 1998, Lincoln Intermediate Unit No. 12, at a cost not to exceed $18.20. 5. Kathleen Yeater, "PMEA In-Service Conference," April 22--26, 1998, Erie, PA, at a cost not to exceed $1,140. B. The following staff member has been approved for leave without pay; Nancy Reed, Fifth Grade Teacher at southern Elementary School, 1-3 days during the month of April, 1998 due to the birth of her grandchild. ANNOUNCEMENTS: A. PSBA's Regional 9 dinner meeting will be held on Wednesday, April 29, 1998 at the York Fairgrounds Banquet Center. B. Ad-Hoc Committee meeting on May 12, 1998 at 8 p.m. in the Board Room reference process to be followed in future building projects. C. Student Hearing April 23, 1998 at 8 p.m. D. Superintendent evaluation meeting May 5, 1998 E. There will be no Board Meeting on April 30, 1998. MOTION was made by Dr. Sanders and seconded by Mr. Gass that the meeting be adjourned at 9:55 pm. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Respectfully submitted, Dale R. Keagy Board Secretary