MINUTES OF MEETING September 17, 1998 A meeting of the Board of Education was held in the Board Room of the Administration Building on the above date. Jan Sechrist, Board President called the meeting to order at 8:00 p.m. Directors present at roll call: Michael Crouse, Erek Gass, Jerri Groncki, James Joy, Jay May, Diane Masimore, Joe Newberger, and Jan Sechrist. Absent at roll call was Jeffrey Sanders. Dr. Sanders entered the meeting at 8:08 p.m. Also present: Richard D. Hupper, Superintendent of Schools, William R. Murphy, Assistant Superintendent of Schools, and Dale R. Keagy, Business Administrator/Board Secretary. Layla Banihashemi, student representative was also present. The press was represented by Barbara Krebs, The York Dispatch. Everyone was asked to pledge the flag. MOTION was made by Mr. Newberger and seconded by Mr. Crouse that the Board of Education approve the September 3, 1998 meeting minutes. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - Mr. May presented the treasurer's reports for the Construction Fund for July and General Fund for August 1998. (Copy in Minute Book) PRESENTATIONS: Mr. Tom Hoover, Athletic director presented cost impact on the 1998-99 Athletic Budget if game security were to receive a $5.00 raise. (Copy in Minute Book) MOTION was made by Mr. Gass and seconded by Mr. Newberger that the Board of Education approve a $5.00 raise for school police. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Dr. Sanders entered the meeting. Mr. May explained that he wanted the Board to be aware of options he had been working on reference financing of future projects. Ms. Jamie Doyle, Consultant and Mr. Glen Williard, Managing Director of Public Financial Management shared information on financing and refinancing options. (Copy in Minute Book) Specific proposal will be made at a future date. Antoinette Heibler, Cheerleading Coach shared information with the Board of Education reference participation in cheerleading competitions. MOTION was made by Mr. Gass and seconded by Mrs. Groncki that the Board of Education grant approval for the cheerleading squads to participate in competitions as long as it does not interfere with other events and that $1,500 be appropriated. The cheerleaders are required to use school approved transportation. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - STUDENT REPRESENTATIVE REPORT: Ms. Banihashemi shared a report on student activities. (Copy in Minute Book) PUBLIC COMMENT: There was no public comment. OLD BUSINESS: MOTION was made by Mr. Crouse and seconded by Dr. Sanders that the Board of Education approve the bill list in the following amounts: $303,358.47 (Check Nos. 53125-53345 as of 09/1198) and the following payments from the construction fund. (Copy in Minute Book) #328 Columbia Gas, 7/28-8/26 - $84.28 #329 James R. Holley & Assoc., Professional Services - $375.44 #330 Williams Scotsman, Inc., Storage Trailer Return - $125.00 #331 Liberty Contract Furnishings, Furniture P.O. #41896 and #41570 - $6,284.00 #332 Paul's Appliance, Refrigerator P.O. 42808 - $579.00 #333 SYSCO Food Service of Central PA, Cafeteria Smallware P.O. 41818 - $3,034.45 #334 TRC Electrical, Application #14 - $39,344.00 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - COMMITTEE REPORTS: EDUCATION: MOTION was made by Dr. Sanders and seconded by Mrs. Groncki that the Board of Education approve granting a diploma to Gregory Dillon (1998) having completed all graduation requirements: MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mr. May that the Board of Education authorize the administration to prepare formal bid specifications for a wireless language learning center as shared with the Board of Education at their regular meeting on September 3, 1998. Mr. Gass noted for the record that he is very disappointed with the process and votes NAY. MOTION APPROVED BY ROLL CALL VOTE. MR. CROUSE, MRS. GRONCKI, DR. JOY, MRS. MASIMORE, MR. MAY, MR. NEWBERGER, DR. SANDERS, AND MR. SECHRIST VOTED AYE. MR. GASS VOTED NAY. - - - - MOTION was made by Dr. Sanders and seconded by Mrs. Masimore that the Board of Education approve Sunday, November 8, 1998 as the date for the Public Open House and Dedication of Shrewsbury Elementary School. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - IASA Title VI Update. No report at this time. FINANCE AND BUDGET: Report on the general fund budget as of July 31, 1998. (Copy in Minute Book) Report on tax collections was shared with the Board of Education. (Copy in Minute Book) PERSONNEL AND POLICY: MOTION was made by Mr. Gass and seconded by Mr. Newberger that the Board of Education approve the following appointments: 1. Michael Loser, Grade 4 Teacher, Shrewsbury Elementary School, Step 1 (1), Instructional I Level, effective August 28, 1998. 2. Laura Johnson, Full-Time Substitute, Grade 3 Teacher, Shrewsbury Elementary School, Step 1 (1) Masters Level, effective September 4, 1998. 3. Kathy Schott, Part-time Receptionist/Clerk, starting rate, (currently $8.00/hour), effective September 21, 1998. 4. Sarah Walter, 2 hour cook at Susquehannock High School at $7.20/hour. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - MOTION was made by Dr. Joy and seconded by Mr. Newberger that the Board of Education approve the following supplemental contracts for the 1998- 99 school year: 1. Donna Fancher, Head Junior High Cheerleading Coach (Fall), Step 1, $1,210. 2. Donna Fancher, Head Junior High Cheerleading Coach (Winter), Step 1, $1,210. 3. Denise Ferree, Southern Middle School, Photography Club Advisor, « of Step 9, $430. 4. Mary Fleishman, Calling Substitutes for the Elementary Schools, $1,752. 5. Dorothy Gemmill, Calling Substitutes for Southern Middle School, $809. 6. Antoinette Heibler, Head Cheerleading Coach (Winter), Step 1, $1,862. 7. Michael Loser, York County Teacher Induction Program, Beginning Teacher, $425. 8. Crystal McGee, York County Teacher Induction Program, Mentor, $825. 9. Todd Stiffler, Assistant Boys Varsity Basketball Coach, Step 5, $2,534. 10. Erin Van Atta, Assistant Softball Coach, Step 1, $1,929. 11. Scott Wingard, Southern Middle School, Photography club Advisor, « of Step 1, $262. 12. Bradley Zartman, Southern Middle School Newspaper Advisor, Step 8, $818. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Groncki and seconded by Mr. Gass that the Board of Education approve the following salary level changes effective with the 1998-99 school year: 1. Shirley Crumbling from Masters +15 Level to Masters +30 Level. 2. Beverly Glatfelter from Masters Level to Masters +15 Level. 3. Thomas Laure from Instructional I Level to Instructional II Level. 4. Marlene Quesenberry from Instructional I Level to Masters Level. 5. Melissa Taylor from Instructional I Level to Instructional II Level. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Dr. Sanders that the Board of Education approve a modification of a contract for Sheila Bedell, English Teacher and Special Education Teacher, Susquehannock High School, by deleting the sum of $200 due to lack of any special education assignment for the 1998-99 school year. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - MOTION was made by Dr. Sanders and seconded by Mr. Newberger that the Board of Education approve the following additions to the substitute lists for the 1998-99 school year: 1. Teacher; John Rehmeyer 2. Cafeteria; Donna Dennis MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Dr. Sanders and seconded by Mrs. Masimore that the Board of Education enter into a memorandum of understanding with the Southern York County Education Association to fix salaries for the swimming coaches. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Gass and seconded by Dr. Sanders that the Board of Education grant approval to the Superintendent of Schools to teach a class at Shippensburg University. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - The Board of Education received a chart on elementary class sizes for kindergarten to grade 6 as of September 10, 1998. MOTION was made by Dr. Sanders and seconded by Mr. Newberger that the Board of Education approve the following affidavits for Home Education for the 1998-99 school year in accordance with Board Policy #137. 1. Karestin Thompson, Grade 9 2. Nathan Wolfe, Grade 6 3. Kurtis Basta, Grade 6 4. Russell Colvin, Grade 9 5. Frederick D'Allaird, Grade 9 6. Marissa D'Allaird, Grade 8 7. Justin Stiffler, Grade 6 8. Matthew Walker, Grade 6 Note: Jessica Collins, Grade 6 originally listed on agenda was deleted. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Sechrist asked the Personnel and Policy Committee to seek the guidance of the Pennsylvania School Board's Association for assistance in the search for a new Superintendent. BUILDINGS AND GROUNDS: MOTION was made by Mr. Sechrist and seconded by Mr. May that the Board of Education adopt a resolution for the projects known as Alterations and Additions to Southern Elementary School and Southern Middle School authorizing the administration and architect to prepare PlanCon Parts A and B for subsequent Board review and approval. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - The following information was shared with the Board of Education: 1. Report on Committee meeting of September 10, 1998. 2. Request to use school facilities: a. Mason Dixon Soccer League, Southern Middle School gymnasium, Saturday, September 26, 1998 from 8 a.m. to 5 p.m. b. YMCA of Shrewsbury, Shrewsbury Elementary School gymnasium, Wednesdays, September 16, 1998 through June 2, 1999 from 6:30 p.m. to 8:30 p.m. TRANSPORTATION, HEALTH AND SAFETY: Mr. Newberger updated the Board on the transportation system. (Copy in Minute Book) MOTION was made by Mr. Newberger and seconded by Dr. Sanders that the Board of Education approve the following persons as bus drivers for the 1998-99 school term: 1. James Bond 2. Kimberly Smith 3. Dawn Thompson MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. Robert Cline, Supervisor of Special Education shared the need for a bus aide for the special education van. MOTION was made by Mr. Gass and seconded Mr. May by that the Board of Education approve the position of a bus aide for the special education van for the 1998-99 school year. The administration was given approval to secure a qualified person MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE. - - - - ATHLETICS: No report at this time. REPORT OF REPRESENTATIVE APPOINTMENTS: Legislative Council: No report at this time. Area Vocational-Technical School: No report at this time. Lincoln Intermediate Unit No. 12: 1. Copy of August 4, 1998 LIU Board of Director's meeting minutes. 2. Copy of September 1, 1998 LIU Board of director's meeting agenda York Area Earned Income Tax Bureau: No report at this time. Southern York County Regional Planning commission; Copy of September 1, 1998 meeting minutes. Southern Regional Recreation Board: Mrs. Masimore shared information on upcoming events sponsored by the Southern Regional Recreation Board. SECRETARY'S REPORT: Mr. Keagy reported on receipt of the following resignations: 1. Tom Laure, Boy's Assistant Junior High Basketball Coach, effective September 10, 1998. 2. Michael Loser, full-time substitute, Grade 3 teacher, Shrewsbury Elementary School, effective September 5, 1998. 3. Karen Sullivan, part-time cook/cashier, effective August 24, 1998. Report of Attendance of Outside Children Living with District Residents as follows: (Copy in Minute Book) 1. Tiffany Klein residing with her grandfather, George E. Becker at 105 Penny Lane, New Freedom, PA. 2. Amber Nadine McKiddy residing with her grandmother, Grace Williams at R.D.#2 Box 2483 (Tannery Rd. & 515) Spring Grove, PA Mr. Keagy shared correspondence from Jams R. Tyldesley, Constellation Senior Services, Inc. reference Offsite Storm Water Management Facility on Susquehanna Trail. They are considering the purchase of approximately four acres on Susquehanna Trail, across the street from Shrewsbury Elementary School for the purpose of constructing a 45 room Assisted Living/Alzheimer's Care Home. (Copy in Minute Book) It was the consensus of the Board of Education that the Buildings and Grounds Committee meet with representatives from Constellation Senior Services, Inc. at 9:00 p.m., October 8, 1998 as a part of the previously scheduled meeting. The meeting will be public, but the committee may convene into an executive session because the matter deals with disposition of land. SUPERINTENDENT'S REPORT: Dr. Hupper shared the following information with the Board of Education: A. The following staff member has been approved to attend the following conference; Wayne McCullough, Asbestos Contractor/Supervisor Refresher course, October 7, 1998 at Lancaster, PA at an estimated cost of $183.35. B. Cherica Karpinski, York College Student, to participate in a Clinical Nursing Internship with Cynthia Moran, on Wednesdays, September 9 through October 21, 1998 from 9:00 a.m. to 3:30 p.m. at Shrewsbury Elementary School. C. The contract for Beth Koontz, Assistant Elementary Principal, elected at the regular September 3, 1998 meeting will be effective October 19, 1998. NOTES: A. Copy of the enrollments for the third day of school, September 10, 1998. B. Copy of the announcement of the York County Assembly of Government Task Force Meeting. Dr. Sanders and Mr. Sechrist indicated that they would attend. C. Copy of Fall 1998 After School Enrichment Program Registration Brochure. ANNOUNCEMENTS; The Board of Education and Administrative Team will host a reception in the Southern Middle School Auditorium Lobby on Thursday, October 1, 1998 from 7 p.m. to 7:45 p.m. The purpose of the meeting is to introduce the new professional staff members to the Board of Education. All members of the Board of Education are encouraged to attend. MOTION was made by Mr. Gass and seconded by Mr. Crouse to adjourn the meeting at 9:30 p.m. Respectfully submitted, Dale R. Keagy Board Secretary MINUTES OF MEETING BUILDINGS AND GROUNDS September 17, 1998 A meeting of the Buildings and Grounds Committee was held in the Board Room of the District Administration Building on the above date. Mr. Sechrist, Committee Chairman called the meeting to order at 7:00 p.m. Members present were: Michael Crouse, James Joy, Jay May, Joseph Newberger, and Mr. Sechrist. Also present were Wayne K. McCullough, Superintendent of Buildings and Grounds, Jeffrey Merritt, Reynolds Management, Mark Barnhart, E.I. Associates, and Careon Gohn, JDB Engineering. Mr. McCullough presented an overview of the feasibility study for the Southern Elementary School and Southern Middle School Renovation projects. Specific items were reviewed for possible exclusion from the scope of the project in an effort to keep costs down. The members of the Committee discussed the options and recommendations for future consideration. The meeting was adjourned at 7:52 p.m. Respectfully submitted, Dale R. Keagy Business Administrator