SOUTHERN YORK COUNTY SCHOOL BOARD COMMITTEE-OF-THE-WHOLE MEETING AGENDA April 5, 2001 7:00 P.M. - District Administration Building, Board Room I. Call Meeting to Order II. Pledge to the Flag III. Roll Call IV. Approval of Board Agenda. (Action) V. Approval of the March 15, 2001 Board meeting minutes. (Information, Mailed with agenda, Action) VI. Treasurer's Report; Construction Fund as of February 28, 2001. (Information) VII. Introduction of Visitors and Presentations A. Ken Kerly, EI Associates, and Randy Buffington, Reynolds Construction Management, Inc. to present final change orders for Southern Middle School and Southern Elementary School. VIII. Student Representative Report IX. Public Comment X. Old Business A. Review Bills for Payment (Information, Mailed with agenda, Action) B. Other items of business. XI. Committee Reports A. Education 1. The Board of Education to consider approval of awarding the following students a high school diploma having completed all of the required coursework to satisfy the graduation requirements: (Action) a. Frederick Knott b. Thomas Flar 2. Share copy of proposed revisions to District's current Beliefs and Mission Statement based on March 14th District Strategic Plan Advisory Steering Committee discussions. (Information, Mailed with agenda, For Board comments, reactions, and input) 3. The Board of Education to consider granting approval of an additional Susquehannock High School Educational Field Trip for 34 Physics II students to Renewable Resources Exhibit, Washington, DC, May 7, 2001, chaperoned by Amy Alwine, Ken Alwine and Brian Cashman. (Information, Mailed with agenda, Action) 4. IASA, Title VI Update (Information) 5. Other items of business B. Finance and Budget 1. The Board of Education to consider approval of exonerations and refunds. (Action) 2. The Board of Education to consider solicitations of bids for Athletic Supplies for the 2001-2002 school year as approved in the 2001-2002 athletic budget. (Action) 3. The Board of Education to consider solicitation of bids for musical instruments for the 2001-2002 school year. (Action) 4. The Board of Education to consider adopting a Tentative Budget for 2001-2002. (Action) 5. The Board of Education exercise proxy ballot as settlor of Pennsylvania Local Government Investment Trust. (Information, Mailed with agenda, Action) 6. Other items of business. C. Personnel and Policy 1. The Board of Education to consider approving the following dates and times for Susquehannock High School Class of 2001 end-of- year activities: (Information, Mailed with agenda, Action) A. Baccalaureate: Sunday, June 10, 2001, 7:30 p.m., Susquehannock High School Auditorium B. Commencement: Wednesday, June 13, 2001, 7:30 p.m., Robert Lau Memorial Football Field 2. The Board of Education to consider the approval of the following additions to the substitute lists for the 2000-2001 school year: (Action) a. Teachers (1) James Bennett (2) Gayle Ditzel (3) Robert M. Namovicz (4) Laura Simcoe b. Instructional Assistants (1) Sheila Geib (2) Elizabeth Green (3) Rebecca Namovicz c. Secretary/Clerks (1) Elizabeth Green (2) Rebecca Namovicz 3. The Board of Education to consider approval of the following supplemental contract for the 2000-2001 school year; Robert Namovicz, Susquehannock High School Forensics, Step 1. (Action) 4. The Board of Education to consider approval of the following supplemental contract for the 2001-2002 school year; Jeanne Beste, Junior High Head Cheerleading Coach, Step 4. (Action) 5. The Board of Education to consider approval of the following affidavit for Home Education for the balance of the 2000-2001 school year in accordance with Board Policy #137; Faith Sevinsky, Grade 11. (Action) 6. The Board of Education to consider approval the appointment of Robert Harris, Jr. 2nd shift custodian, Southern Middle School at the starting rate of $7.70 per hour, plus $.28 per hour shift differential, effective April 9, 2000. (Action) 7. The Board of Education to consider creating a position of Hall Monitor at Susquehannock High School and approve the proposed job description with all costs to be paid out of District's Safe Schools Initiative Grant. (Information, Mailed with agenda, Action) 8. The Board of Education to become a member of Pennsylvania Education Joint Purchasing Board at a membership fee of $250. (Action) 9. Other items of business. D. Buildings and Grounds 1. Requests to use school facilities: (Information) a. Alexandra's Home Schoolers Ballet Program, Susquehannock High School Auditorium, Tuesday, May 22, 2001 from 5 p.m. to 8:30 p.m.; Thursday, May 24, 2001 from 5 p.m. to 8:30 p.m.; Friday, May 25, 2001 from 5 p.m. to 10 p.m.; and Saturday, May 26, 2001 from 5 p.m. to 10 p.m. b. Southern Regional Recreation Board, Susquehannock High School Tennis Courts, Saturday, May 12, 2001 from 8 a.m. to 2:30 p.m. c. Susquehannock High School Student Council, Susquehannock High School Auditorium, Wednesday, April 18, 2001 from 5:30 p.m. to 9:30 p.m. and Friday, April 20, 2001 from 4 p.m. to 10:30 p.m. d. York County Community Services, Southern Elementary School Cafeteria, Thursday, April 5, 2001 from 6 p.m. to 9 p.m. e. Child Evangelism Fellowship of York County, Inc., Southern Elementary School media class or conference room, Wednesdays beginning March 29, 2001 from 3:30 p.m. to 4:30 p.m. for approximately six (6) weeks. f. Girls Soccer Booster Club, Susquehannock High School Cafeteria, Thursday, March 15, 2001 from 6 p.m. to 9 p.m. g. Susquehannock High School Student Council, Susquehannock High School Cafeteria, Thursday, April 5, 2001 from 3:30 p.m. to 7:30 p.m. h. Susquehannock Warrior Wrestling Boosters, Susquehannock High School Rooms 107 and 143, Saturday, March 24, 2001 from 6 a.m. to 4 p.m. and Friday, March 23, 2001 from 5 p.m. to 10 p.m. i. Warrior Youth Wrestling, Southern Middle School Gymnasium, Mondays through Wednesdays, March 6, 2001 to March 24, 2001 from 5:30 p.m. to 8 p.m. j. Warrior Wrestling, Southern Middle School Gymnasium, Tuesdays through Thursdays, March 6, 2001 to March 24, 2001 from 7 p.m. to 9 p.m. k. Warrior Youth Wrestling, Southern Middle School Wrestling Room, Wednesdays, March 24, 2001 through July 2001 from 7 p.m. to 9 p.m. l. Southern Elementary School PTO, Southern Elementary School Gymnasium and Cafeteria, Thursday, April 26, 2001 from 2:30 p.m. to 10:30 p.m. m. Shrewsbury Assembly of God, Shrewsbury Elementary School All Purpose Room and Music Room, Sundays, May 6, 2001 to June 24, 2001 from 8:30 a.m. to 12 noon. n. Shrewsbury Assembly of God, Shrewsbury Elementary School All Purpose Room and Music Rooms, Friday, April 6, 2001 from 4 p.m. to 11 p.m.; Saturday, April 7, 2001 from 8 a.m. to 10 p.m.; and Sunday, April 8, 2001 from 12 noon until 11 p.m. o. Communities That Care, Shrewsbury Elementary School Conference Room 2, Tuesdays, April 24 through May 29, 2001 from 6:30 p.m. to 8:30 p.m. p. Southern Regional Recreation Board, Southern Middle School Gymnasium, Monday through Friday, April 2, 2001 through May 31, 2001 from 6 p.m. to 9 p.m. q. Southern Regional Recreation Board, Friendship Elementary School Open Field, Sunday through Saturday, March to June 2001 from 10 a.m. to dark on weekends and 3:30 p.m. to dark on weekdays. r. Southern Regional Recreation Board, Susquehannock High School Softball Field, Sunday through Saturday, March 19 to May 20, 2001 from 9 a.m. to dark on weekends and 5 p.m. to dark on weekdays. s. SYC Basketball, Shrewsbury Elementary School Cafeteria and Gymnasium, Friday, March 23, 2001 from 6 p.m. to 8:30 p.m. t. SYC Baseball and Softball, Shrewsbury Elementary School Gymnasium, Saturday, March 17, 2001 from 8 a.m. to 1 p.m. u. Southern Regional Recreation Board, Friendship Elementary School, Southern Elementary School, and Shrewsbury Elementary School Baseball Fields, Sunday through Saturday, March 19 to June 23, 2001 from 9 a.m. to dark on weekends and 5 p.m. to dark on weekdays. v. Southern Regional Recreation Board, Shrewsbury Elementary School blacktop area and outdoor restrooms, Saturday, June 16, 2001 from 9 a.m. to 1 p.m. 2. Share copy of Technology Meeting No. 1. (Information, Mailed with agenda) 3. Other items of business. E. Transportation, Health and Safety; Other items of business. F. Athletic and Extracurricular; Other items of business. XII. Reports of Representative Appointments A. Legislative Council B. York County School of Technology C. Lincoln Intermediate Unit No. 12; Share a copy of the following: (Information, Mailed with agenda) 1. Minutes of March 6, 2001 Board of Directors Meeting. 2. Agenda for April 3, 2001 Board of Directors Meeting. D. York Area Earned Income Tax Bureau E. Southern York County Regional Planning Commission F. Southern Regional Recreation Board G. Other items of business XIII. Secretary's Report A. Report on receipt of the following correspondence: 1. Letter from Jared Miles (Information, Mailed with agenda) 2. Copy of letter to Earl Schuckman, Shrewsbury Township Board of Supervisors from Commonwealth of Pennsyvlania, Department of Transportation. (Information, Mailed with agenda) B. Report on receipt of the following resignations: 1. Douglas Truscott, Assistant Varsity Football coach effective March 12, 2001. 2. Sharon Krout, Instructional Assistant-Emotional Support-Primary effective March 30, 2001. 3. Beth Snyder, high school health and physical education teacher effective at the end of the 2000-2001 school year. XIV. Superintendent's Report A. April Weand, York College Student, has been administratively approved to participate in a Clinical Nursing Internship with Cynthia Moran on Mondays, beginning March 26, 2001 through April 16, 2001, from 8:00 a.m. to 3:30 p.m. at Southern Elementary School. (Information) B. The following staff members have been approved to attend the following conferences: (Information) 1. Bob Drupp and Melissa Taylor, "Hitting the Mark With Literature- Based Math Activities," March 12, 2001, Baltimore, MD, at a cost not to exceed $294.70. 2. Sherry Cowburn, "Student Assistance Program Training," March 22- 23 and 28-29, 2001, Lincoln Intermediate Unit No. 12, at a cost not to exceed $336.90, to be reimbursed out of Drug Free Schools Fund. 3. Susan Barnhart, "Literature Circles Workshop," March 22, 2001, Lincoln Intermediate Unit No. 12, at a cost not to exceed $39.15. 4. Beverly Opilo, "Follett 2001 Spring Book Review," April 5, 2001, King of Prussia, PA, at a cost not to exceed $69. 5. Roberta Heisler and Sue Barnhart, "Guided Reading and A Balanced Literacy Approach," April 18, 2001, Harrisburg, PA at a cost not to exceed $301.80. 6. Kathleen Emdad and Ray Lingenfelter, "Introduction to Reading Workshop, Grades 3-6: Independent Reading, Guided Reading and Literacy Study," April 24, 2001, Baltimore, MD, at a cost not to exceed $328.35. 7. Beverly Opilo, "PA School Librarian's Annual Conference," April 27, 2001, Hershey, PA, at a cost not to exceed $114.50. 8. Shane Good, "Strengthening Your Physical Education Program With Innovative Fitness Strategies and Activities," April 27, 2001, Philadelphia, PA, at a cost not to exceed $216.95. 9. Susan Markel, Marina Rontiris, Jeffrey Miller and Connie Rose, "Algebra Comes Alive Through Real-World Connections," April 30- May 1, 2001, Lancaster, PA, at a cost not to exceed $1,928.88, to be paid out of District's Title II, Math/Science Funds. 10. Ed Bailey, "Lewes Three-Day Summer Institute for AP Biology," August 6-8, 2001, Lewes Beach, DE, at a cost not to exceed $1,378.78, to be paid out of District's Title II, Math/Science Funds. XV. Notes A. Share a copy of "Realizing the Promise of Standards-Based Education," by Mike Schmoker and Robert J. Marzano, Educational Leadership, March 1999. (Information, Mailed with agenda) B. Share a copy of district summary and building level "Pennsylvania System of School Assessment, School Profiles for 1999-2000," from Pennsylvania Department of Education. (Information, Mailed with agenda) C. Share copy of Summary of District Perceived Strengths and Areas for Growth/Development from the March 14th Strategic Plan Advisory Steering Committee meeting. (Information, Mailed with agenda) D. Share copy of "Emerging Priority Goals" generated at the March 26, 2001 District Strategic Plan Advisory Steering Committee meeting. (Information, Mailed with agenda) E. Report on results of Grade 8 Computer Skills Competency Exemption Test administered at Susquehannock High School on Saturday, March 24, 2001. Eleven (11) grade 8 students signed up to take the exam. On the morning of March 24th, only ten (10) students arrived to take the test. Four (4) of the ten (10) students passed the exam and are now eligible, with written parental consent, to be exempt from the Susquehannock High School 9th grade required Computer Skills Course next year. (Information) F. Share copy of Southern Elementary School PTO Newsletter, March 2001. (Information, Mailed with agenda) XVI. Announcements XVII. Adjournment