MINUTES OF MEETING March 15, 2001 A meeting of the Board of Education was held in the Board Room of the District Administration Building on the above date. James Joy, Board President called the meeting to order at 7:00 p.m. Directors present at roll call: Bruce Bauman, Michael Crouse, Erek Gass, Sandra Gayle, Jerri Groncki, James Joy, Diane Masimore, Jay May, and Mary Anne Winkelman. Also present: Thomas R. Hensley, Superintendent of Schools, William R. Murphy, Assistant Superintendent of Schools, Dale R. Keagy, Business Administrator/Board Secretary, and Steve Russell, Stock and Leader. Grant Long student representative was also present. The press was represented by Barbara Krebs, The York Dispatch and Terri Reuter, The York Daily Record. Everyone was asked to pledge the flag. Dr. Joy asked that the following items be added to the agenda: 1. Board of Education to consider discipline for a high school student. 2. Board of Education to consider approval of the following additions to the substitute teacher list for the 2000-2001 school year: a. Henry B. Ratsch b. Jon-Scott Snyder MOTION was made by Mrs. Groncki and seconded by Mrs. Masimore that the Board of Education approve the agenda as amended. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mr. Crouse and seconded by Mrs. Masimore that the Board of Education approve the March 1, 2001 meeting minutes. MOTION APPROVED BY ROLL CALL VOTE. MR. BAUMAN, MR. CROUSE, MRS. GAYLE, MRS. GRONCKI, DR. JOY, MRS. MASIMORE, MR. MAY, AND MRS. WINKELMAN VOTED AYE. MR. GASS VOTED NAY. - - - - Mr. May shared the following treasurer’s report: General Fund as of February 28, 2001 (Copy in Minute Book) STUDENT REPRESENTATIVE REPORT: Mr. Long shared a report on student activities. (Copy in Minute Book1) MOTION was made by Mrs. Masimore and seconded by Mrs. Winkelman that the Board of Education adopt a resolution of commendation for Adam Lopiccolo for placing second at the state wrestling competition. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - PUBLIC COMMENT: 1. Bill Novak, Snyder Mill Road, Spring Grove reference tolerance. 2. Ed McKenna 30 Still Pond Drive reference discipline policy. 3. Jack Osman, 19330 Dutton Road, Stewartstown, PA reference policies. 4. Mary Lou Altzentser, representing Communities that Care reference discipline of students. 5. Jeff Locker, 19112 Dutton Road, New Freedom, PA reference student contract OLD BUSINESS: MOTION was made by Mr. Gass and seconded by Mr. Crouse that the Board of Education approve the bill list in the amount of $392,030.79 (Check Nos. 63172-63337 as of 3/09/01) and the following payments from the construction fund: #910 Baron Stage Curtain & Equipment Co., Inc., Storage/cleaning curtains - $4,800 #911 Pinkerton, February security - $1,134 #912 Shrewsbury Township, James Holley invoices- $108.75 #913 Verizon North, Phone/fax - $58.05 #914 Williams Scotsman, Inc., Containers/office - $470.45 SHS: #7 KBC Bank N.V. New York Branch, 3/1 payment - $47,876.71 #8 EI Associates, Professional Services - $66,289.50 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - COMMITTEE REPORTS: EDUCATION: MOTION was made by Mr. Bauman and seconded by Mr. Crouse that the Board of Education authorize the Administration to petition the Pennsylvania Department of Education for approval of the following two early dismissal dates under Act 80 during the 2001-02 school year: 1. Friday, May 3, 2002 2. Wednesday, June 5, 2002 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - IASA Title VI Update. No report at this time. FINANCE AND BUDGET: The following reports were shared with the Board of Education: 1. General fund budget report as of February 28, 2001. (Copy in Minute Book) 2. Report on tax collections as of February 28, 2001. (Copy in Minute Book2) 3. Cafeteria report as of February 28, 2001. MOTION was made by Mr. Gass and seconded by Mr. Bauman that the Board of Education approve the following budget transfer: Account Account Number To From Homebound Salaries 10-1430-121-000-30-02- 5,500 00-00 Homebound Soc. Sec. 10-1430-220-000-30-06- 400 00-00 Homebound Retirement 10-1430-230-000-30-06- 80 00-00 Homebound 10-430-250-000-30-06- 18 Unemployment 00-00 Homebound Worker's 10-1430-260-000-30-06- 2 Comp 00-00 Tutoring Salaries 10-1100-120-000-30-02- 3,000 00-00 Tutoring Salaries 10-1100-120-000-10-02- 3,000 00-00 MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Masimore and seconded by Mrs. Groncki that the Board of Education approve a contract with Official Payments Corporation, service bureau that provides collection of taxes with four major credit cards. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mr. May shared information reference the 2001-2002 budget guidelines. The expenditure budget guideline will be limited to a 4.9% increase. The preliminary budget will be presented at the Finance and Budget Committee meeting scheduled for Thursday, March 29 at 7:00 p.m. in the Board Room of the District Administration Building. MOTION was made by Mrs. Masimore and seconded by Mr. May that the Board of Education establish York Area Earned Income Tax budget for Southern York County School District at $1,586,000 for calendar year 2001. (Note: This represents a 4% increase from 2000, and is for cash flow purposes only.) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Masimore and seconded by Mr. Bauman that the Board of Education approve of the Lincoln Intermediate Unit No. 12 Budget for the 2001-2002 school year. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - PERSONNEL AND POLICY: MOTION was made by Mr. Gass and seconded by Mrs. Groncki that the Board of Education approve the appointment of Emigdio Mendez, District Safety & Security Officer at the salary of $10.70/hour effective March 19, 2001 pending receipt of proper paperwork. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - MOTION was made by Mrs. Winkelman and seconded by Mr. Bauman that the Board of Education approve the following supplemental contracts for the 2000-2001 school year: 1. Pam Ebersbach, Proctor for Exemption Test for Computer Skills course, 5 hours @ $22/hour. 2. Pamela Molyneaux, Proctor for Exemption Test for Computer Skills course, 5 hours @ $22/hour. 3. Eric Sterner, Assistant Junior High Track Coach, Step 1. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Mrs. Winkelman shared information with the Board directors reference a request from Communities That Care to establish a panel to work with the District for developing policy. MOTION was made by Mrs. Masimore and seconded by Mr. Crouse that the Board of Education authorize the Board Secretary to respond favorably to Shrewsbury Elementary P.T.O. request for acknowledgement of affiliation for the purpose of applying for a tax identification number. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - Grant Long shared a question from the Student Council Executive Board reference the Board representative for next year. It was the consensus of the Board to continue the current policy of electing one member and one alternate. MOTION was made by Mr. Bauman and seconded by Mrs. Masimore that the Board of Education approve the following discipline reference a female high school student: 1. Student is expelled from the Southern York County School District for one calendar year effective immediately. 2. Student is precluded from entering upon any property owned by the Southern York County School District or attending any school-sponsored activities during said period of expulsion unless authorized to do so as specified below. 3. Student is permitted to enter upon school district property for the sole purpose of participating in academic classes or sessions offered as part of the Southern York County School District’s alternative education program. 4. If through participation in the alternative education program, student successfully completes sufficient academic credits to graduate, she will be awarded a high school diploma. She will not be permitted to participate in or attend the high school graduation ceremony. 5. In the event that student would return to the high school during the 2001-2002 school year, after her expulsion has concluded, she must demonstrate that she successfully completed any drug counsel recommended as part of the independent evaluation she obtained and complete two drug tests at her expense. Mr. Gass abstained from voting for the following reason: “I, Erek Gass abstain from joining in the decision rendered by seven Directors at the hearing held on March 8, 2001 in the Board Room. A primary responsibility of a Director is to assure a safe learning and student activity environment. The combination of mind-altering drug use and weapon possession compromises campus security, and student and staff safety. Allowing a person on campus found guilty of both offenses seems contrary to that primary responsibility. Hence, I find myself unable to support the majority opinion to allow this student back on campus even for alternative education.” (Copy in Minute Book) MOTION APPROVED BY ROLL CALL VOTE. MR. BAUMAN, MR. CROUSE, MRS. GAYLE, MRS. GRONCKI, MRS. MASIMORE, MR. MAY, MRS. WINKELMAN, AND DR. JOY VOTED AYE. MR. GASS ABSTAINED. - - - - MOTION was made by Mr. Bauman and seconded by Mr. Crouse that the Board of Education approve the following additions to the substitute teacher list for the 2000-2001 school year: a. Henry B. Ratsch b. Jon-Scott Snyder MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - BUILDINGS AND GROUNDS: The following information was shared with the Board of Directors: A. Water test report as of February 28, 2001. (Copy in Minute Book) B. Request to use school facilities: 1. PA Starz Girls Fast Pitch Association, Shrewsbury Elementary School Cafeteria, Sunday, March 25, 2001 from 12:45 p.m. to 6 p.m. 2. Girls Soccer Booster Club, Susquehannock High School Auxiliary Gymnasium, Monday, Tuesday, and Wednesday, February 26, 27, 28, 2001 from 5:30 p.m. to 7:30 p.m. 3. Warriors Soccer Camp, Shrewsbury Elementary School Soccer Fields with access to restrooms on Monday through Friday, August 6 to 10, 2001 from 7:30 a.m. to 12 noon and August 5, 2001 from 4 p.m. to 7 p.m. 4. Spoutwood Farm Center, Inc., Susquehannock High School Parking Lot on Saturday and Sunday, May 5 and 6, 2001 from 8 a.m. to 6 p.m. 5. Southern Regional Recreation Board, Shrewsbury Elementary School multi-media room on Monday through Friday, June 18 to August 10, 2001 from 10 a.m. to 8 p.m. 6. Southern Regional Recreation Board, Shrewsbury Elementary School art room, double classroom, gymnasium, and single room on Monday through Friday, June 18 to August 10, 2001 from 7 a.m. to 6 p.m. and June 14, 2001 from 12 noon until 8 p.m. Mrs. Groncki shared a report on the March 8, 2001 Buildings and Grounds Committee meeting. Meeting was held in executive session for a briefing on school security practices. Copy of Design Team Meeting No. 5 for Renovations and Additions to Susquehannock High School/District Administration where shared with the Board of Directors. MOTION was made by Mrs. Groncki and seconded by Mrs. Winkelman that the Board of Education adopt a resolution requesting variance from PDE's "20 Year Rule" for renovation projects as it applies to Susquehannock High School. (Copy in Minute Book) MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - TRANSPORTATION, HEALTH AND SAFETY: MOTION was made by Mrs. Masimore and seconded by Mrs. Winkelman that the Board of Education approve the following bus drivers for the 2000-2001 school year: 1. John Rohrbaugh 2. Marcus Ruff 3. Robert Sauder MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - ATHLETICS AND EXTRACURRICULAR: Mr. Gass reported that the District is submitting a request to be moved to Division I for the football program. MOTION was made by Mr. Gass and seconded by Mr. Bauman that the Board of Education support the District's request to be moved to Division I for the football program. MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE - - - - REPORTS OF REPRESENTATIVE APPOINTMENTS A. Legislative Council: Spring legislative meeting March 27, York Suburban High School. B. York County School of Technology; No report at this time. C. Lincoln Intermediate Unit No. 12; Copy of "by Dawn's Early Light," highlights of the March 6, 2001 LIU Board Meeting. D. York Area Earned Income Tax Bureau; E. Southern York County Regional Planning Commission; Copy of the following meeting minutes. 1. February 7, 2001 meeting 2. March 6, 2001 meeting (draft) F. Southern Regional Recreation Board; No report at this time. SECRETARY'S REPORT: A. Report on receipt of the following resignations; 1. Rebekah Baughman, Elementary Teacher effective June 13, 2001 2. Theresa James, Reading Specialist effective at the close of the 2000-2001 school year. B. Report on outside children living with district residents as follows: None to report at this time. C. Mr. Keagy distributed ethic statement forms for filing with the Board Secretary by May 1, 2001. D. Copies of the following correspondence were shared with the 1. Letter from Jonathan Miles 2. Letter from Michael R. Wright SUPERINTENDENT'S REPORT: Dr. Hensley shared that the following information with the Board of Directors: A. The following Penn State/York student teachers have been administratively approved to work with the cooperating teachers for the period from August 21 through December 7, 2001: 1. Scott Butler, with cooperating teacher Jennifer Trout, Southern Elementary School/Grade 3. 2. Allison Hogeman, with cooperating teacher Linda Wolpert, Southern Elementary School/Grade 1. 3. Elizabeth Gerber, with cooperating teacher Sue Barnhart, Southern Elementary School/Grade 2. 4. Rebecca Long, with cooperating teachers Julie Acierno, Elementary School/Art for the first 8 weeks from August 21 through October 19, 2001 Jeff Becker, Susquehannock High School/Art for the second 8 weeks from October 22 through December 7, 2001. B. Bryan Bortner, Susquehannock High School Alternative Education Teacher, was administratively approved to participate in an administrative internship in conjunction with Western Maryland College and John Wright, Southern Middle School Principal, as on-site supervisor for the balance of the 2000-01 school year, with the possibility of extending through June 30, 2001. C. The following staff members have been approved to attend the following conferences: 1. Traci Kann and Ray Lingenfelter, "Bullying Prevention Program," February 27, 2001, Lincoln Intermediate Unit No. 12, at a cost not to exceed $20.70, to be reimbursed from Drug Free School Funds. 2. William Murphy, "PA Staff Development Council, Spring Institute 2001: New Directions in Staff Development: Process, Content, Context," April 5-6, 2001, Hershey, PA, at a cost not to exceed $202.80 3. Scott Rohrer, "Center for Safe Schools," March 5-7, 2001, Lancaster, PA, at a cost not to exceed $109.70, to be reimbursed from Drug Free School Funds. 4. Wendy Hewitt, "Counselor Information Day," March 6, 2001, West Chester, PA, at a cost not to exceed $51.75. 5. Rosa Baer, "PHEAA Mentor Workshop," March 9, 2001, Elizabethtown, PA, at a cost not to exceed $34.50. 6. Norma Conley and Lynda Howell, "ACCESS Power Library 2001 Training," April 3, 2001, Hershey, PA, at a cost not to exceed $79.00. NOTES: A. Share copy of letter to Parents of Grade 8 Students from John Wright, Southern Middle School Principal, reference Computer Skills Competency Test to be administered on Saturday, March 24, 2001, 9:00-11:00 a.m., Susquehannock High School, Room 207, to exempt Grade 8 students from the Grade 9 required course in Computer Skills. B. Share a copy of letter from the Erickson Retirement Communities, signed by Jeffrey & Diane Jacobson, residents of the district with two children attending elementary schools, who wish to contribute up to $5,000 to be used for security measures at Shrewsbury Elementary School. C. Share copy of Shrewsbury Elementary School PTO Newsletter. Dr. Joy stated that there would be an executive session following the meeting to discuss a personnel matter, to seek legal advice on a matter of ongoing litigation, and to discuss a matter of school security. No further action will be taken. MOTION was made by Mr. Gass and seconded by Mr. Bauman that the meeting be adjourned at 9:00 p.m. Respectfully submitted, Dale R. Keagy Board Secretary