Right-to-Know

  • Welcome to the Southern York County School District Right-to-Know page.

     

    Below, you will find links and guidelines to important information about Pennsylvania's new Right to Know law.

     

     

    Right-To-Know Requests

    All Right-to-Know requests shall be submitted in writing to: Susan Green, Open Records Officer of the Southern York County School District, on the District's Right-to-Know Written Request Form or the Pennsylvania Office of Open Records, Standard Right-to-Know Policy Request Form.

    Written requests may be:

    • Emailed to Susan.Green@sycsd.org
    • Sent by U.S. Mail to PO Box 128, Glen Rock, PA 17327 OR
    • Delivered in person to 3280 Fissels Church Road, Glen Rock, PA 17327

    The District will respond to all Right-To-Know requests, in writing, by issuing one of the following responses:

    • The request has been granted;
    • The request has been granted in part/denied in part; OR
    • The request has been denied.
    • The District may also issue a response that the record(s) requested cannot be produced within the five-day period and exercise the ability to fulfill the request in a 30-day period.

    Appeal Process

    You have the right to challenge any determination. To do so, you must file an appeal explaining your reasons why you believe the requested record is a public record subject to disclosure within fifteen (15) business days of your receipt of the School District's response. Your written appeal must be mailed or delivered to the attention of the Executive Director, Office of Open Records, Commonwealth Keystone Building, 400 North Street, 4th Floor, Harrisburg, PA 17120.

    Fee Structure

    The Right-To-Know Law requires the office of Open Records to establish a fee structure for Commonwealth Agencies and Local Agencies. The law requires that the Office of Open Records reviews the fee structure biannually. Any updates to the fee structure will be posted to their website. The Southern York County School District will review any changes to the fee structure and incorporate the changes as necessary to remain in compliance.

    The District is required to provide a public record in a requested medium only if the record exists in that medium.  For example, if a request is made for an electronic copy of a paper record that is not held in electronic form, the District may provide an electronic copy, but is not required to do so.  The District is not required to use a specific method of transmission.  For example, if the District makes available for inspection and photocopying a record that is held only on paper, it is not required to then e-mail or fax a duplicate.

    The District will charge the following fees relating to public records:

    • Paper copy standard size – 25¢ per page.  This fee applies anytime a record is copied to fulfill a request, including photocopying of a paper record or printing a copy of an electronic record. The district will charge a duplication fee for copies of redacted material it must make in order for a requester to view a public record.  However, if the requester chooses to obtain these copies, the District will not charge an additional fee. 
    • Electronic copying – Electronic copies will normally be provided by e-mail attachment.  The fee is 25¢ per page.  [Note: If the District transmits an electronic copy, it is only permitted to charge 25¢ per page regardless of the electronic format used for the copy, unless the requester asks for duplication in a more expensive format such as computer disk, in which case the District may provide the copy in an electronic format of its choice and charge 25¢ per page, or may provide a copy in the more expensive format requested and charge the actual cost.]  
    • Certified copy – $5 per certified record regardless of the number of pages, plus any applicable duplication fees. If a requester asks for certification of multiple records, a separate charge will be assessed for each record certified. 
    • Mailed copy – If a request is made for mailing and the District chooses to mail the copy instead of requiring personal pickup, the requester will pay the actual cost of postal fees plus any applicable duplication fees.  [Note: Mailing is not required.]
    • Facsimile transmission – If a request is made for facsimile transmission and the District chooses to fax the copy instead of requiring personal pickup, the requester will pay the actual cost of facsimile plus any applicable duplication and certification fees.  [Note: Facsimile is not required.] 
    • Duplication in special formats – If a request is made for duplication in a special format and the District chooses to comply, the fee will be the actual cost. Specialized formats include, but are not limited to, removable electronic storage devices, color copies, and non-standard sized documents.  [Note: Duplication in special formats is not required.]

    The District may waive fees in circumstances it deems appropriate.  If the District receives a request for personal inspection of a record, but decides it is more convenient to mail, fax, or e-mail a copy of the record, the District will waive the fees associated with duplication and transmission.

    District Contact

    • Open Records Officer: Susan GreenChief Financial and Operations Officer/Board Secretary
    • Mailing Address: Southern York County School District, PO Box 128, Glen Rock, PA 17327
    • Phone: (717) 235-4811 x7278
    • Email: susan.green@sycsd.org

    Important Links